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ExportLogistics Documentation Specialist

2 months ago

Modesto, United States Stone Tree, Inc. Full time
Job Description

Job Description

At Stone Tree, Inc., we hull/shell and process almonds produced on our family-owned orchards. We specialize in custom processing to meet the unique needs of our customers. We offer both domestic and international shipping options for our product. Our dedication to quality product makes us a trusted partner for businesses around the world.

We are looking for an Order Processor/Documentation Specialist to join our team. The Order Processor/Documentation Specialist will work closely with the production manager, broker and logistics to coordinate the production and shipment of goods.

Position Responsibilities:

- Prepare & Maintain Reports

  • Shipment Schedule
  • Crop Inventory
  • USDA Almond Incoming

- Process sales contracts

  • Enter contract details onto shipment schedule
  • Ensure orders are shipped within contracted time frame
  • Coordinate with production staff to address and fulfill additional packaging marking requirements
    • Strictly adhere to labeling instructions required by destination country.

- Process lab samples

  • Ensure all samples are received for the corresponding order
  • Ensure samples are labeled accurately
  • Ensure sufficient product is pulled for corresponding analysis
  • Complete laboratory analysis request form accurately with the correct analysis

- Prepare shipping documentation

  • Schedule and complete Phytosanitary certificate accurately in accordance with destination country
  • Schedule and coordinate pickup and delivery of empty/full container to/from Port of Oakland
  • Process documents in accordance with buyer’s standards
  • Submit final shipment details (weight, container and seal number) to freight forwarder for Ocean Bill of Lading.
    • Review and forward to buyer for final approval within allotted time frame
  • Process documentation amendment requests

- Prepare invoices

- Dispatch original documents in a timely manner to avoid demurrage and detention fees

- Respond to emails pertaining to contracts, shipment schedule, documentation in a timely and efficient manner

Qualifications:

- High School Diploma or GED required

- Strong attention to detail and organizational skills

- Ability to multitask, follow-up and work in a fast-paced environment

- Excellent computer skills

- Experience with Microsoft Word and Excel

- Familiarity with shipping terms