HR Assistant

2 weeks ago

Idaho Falls, United States Idahoan Foods Full time
Position Summary
The primary responsibility of the HR Assistant is to support plant HR activities with general administrative duties and office support activities. Works independently in role, and utilizes analysis and critical thinking skills in interpreting and processing HR data.

Principle Accountabilities

  • Audit and coordinate with management to achieve accurate employee schedules, and time keeping including correcting, and inputting changes into time and attendance systems. Including Leaves of Absence.
  • This position performs a variety of tasks from normal correspondence to highly confidential reports ensuring timelines, accuracy and confidential handling of sensitive matters as well as assisting with the preparation of company-wide HR related documents.
  • This position is responsible for the collection and distribution of a variety of reports as well as compiling of information for the department.
  • Maintain current employee files both electronically and manually. This includes data input and filing of all employee correspondence that comes through the department.
  • Edit and proofread company policies & procedures and related documents as needed.
  • Coordinates and facilitates recruitment and hiring processes by assisting with scheduling interviews, pre-employment reviews and ensuring accurate and timely communication with managers and job applicants.
  • Assist with plant communication including maintaining and posting plant performance reports and/or employee communications.
  • Greeting and assisting with plant visitors. Greet all guest, whether in person or on the phone, with courtesy and respect.
  • Assist with planning and preparations of employee events relevant to hiring, benefits, wellness, recognition, training, meetings and/or community events.
  • Spanish preferred but not required.
  • And other duties as assigned by management.


General Skills and Competencies

Education and/or Experience: This position requires an associate’s degree or five years’ of relevant experience in administrative support or project administration.

Language Skills: Effective verbal and written communication skills. Bilingual (Spanish and English) skills are highly desirable but not required.

Reasoning Ability: Demonstrates the self-confidence and maturity to make decisions and solve problems with minimal direction. Organized and able to manage and prioritize multiple projects simultaneously. Ability to creatively apply experience, common sense, and a strategic business perspective to a variety of situations, processes, and people.

Interpersonal Skills: Team player, flexible and accepts changing assignments and accountabilities. Strong communications skills and the ability to support and build trusted partnerships across all levels of the organization. Ability to maintain confidential information.

Computer Skills: Essential skills include PC experience using Windows applications, including Word, Excel, PowerPoint, and Microsoft office. Experience with Payroll software such as ADP. Must be proficient with Word tables; Excel spreadsheet layout, formulas, charts, and graphs; PowerPoint/Visio presentations including graphs, charts, clip art, access databases and reporting; and the ability to independently format professional documents.

Work Environment: Works in the office of a manufacturing facility and will be required to go on the plant floor, leveraging appropriate, safe manufacturing practices including personal protective equipment. Availability to process majority of payrolls each Monday/Tuesday. Some limited availability to support 24/7 workforce as needed.

Alignment with Core Values of the Company

Respect & Value Our People
Stay in Front of Challenge While Reducing Costs
Delight Our Customers
Food Quality & Safety

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