Client Account Administrator

4 weeks ago

Seattle, United States Perkins Coie Full time

Job Description: Perkins Coie is looking for a dynamic, experienced individual to act as a Client Account Administrator to manage the preparation of billing statements for clients and handle all aspects of the electronic claims transmission process for the firm's client billing. They will likewise maintain positive contact with clients and observe confidentiality of client matter issues, collect outstanding accounts, and prepare financial reports as necessary. Similarly, they will prepare statistical and financial data reporting as needed, as well as attend committee meetings as necessary. ESSENTIAL FUNCTIONS These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation. Administer the preparation of billing statements, review and correct errors in time entries and disbursement charges, trace incorrect charges or credits and delete or transfer to the proper matters to effect correct billing. Review final invoices for accuracy and data integrity, ensuring invoices are in compliance with the client's billing guidelines. Ensure that invoices have proper approvals consistent with the firm's policies and procedures. Submit invoices electronically and monitor validation and payment approvals. Monitor e-bill validation, approvals, and rejected invoices, research and resolve invoice rejection issues, initiate corrective measures and communicate to billing attorneys and others in the firm, as appropriate. Meet with clients and third-party vendors, as needed, to set up new e-billing client systems and see them through to completion. Monitor, maintain, and follow up with attorneys on monthly and quarterly billing budgets. Implement new e-billing initiatives and follow through to completion. Provide technical support and customer service when assisting billing attorneys or business professionals during a client's e-billing implementation process. Administer the collection process with the client, maintain accurate records of checks, invoices, and history for all billings, send monthly letters of outstanding invoices, and monitor payment status. Work closely with attorneys to determine the scope of collection activity. Prepare all needed data to assist in the collection of Perkins Coie accounts receivable. Assist in ad hoc reporting requests and annual audit confirmation between client and firm. Administer and maintain all spreadsheets needed by Perkins Coie to reconcile to the client's audit figures. Assume responsibilities for special projects as directed by client and matter lead attorneys. SPECIFIC SKILLS REQUIRED Good knowledge of timekeeping, accounts payable and receivable bookkeeping, and collection procedures. Good knowledge of the legal environment, billing, and collection procedures. Fluency in standard accounting/billing procedures. Superb attention to detail. Demonstrated research and analytical skills for use in problem-solving work and recommend solutions to complex problems. Ability to work independently with minimal direction. Demonstrate a high level of proficiency in 3e accounting software and familiarity with vendor electronic billing system(s). Ability to accurately type 75-wpm. Good knowledge of Excel and Adobe Forms software. EDUCATION AND EXPERIENCE Qualified candidates will have a BA degree and a minimum of three - four years of relevant administrative and general accounting experience or equivalent. At Perkins Coie, we look for self-motivated individuals, dedicated to providing value and superior service and who have a high degree of integrity and enthusiasm for their work. We have created a company culture based on collaboration, devotion to serving our clients, and mutual respect. Perkins Coie is committed to advancing both within the firm and throughout our collective communities. Work with one of the and receive great health insurance, tuit

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