Document Control Administrator

2 weeks ago

O'Fallon, United States Cenlar Full time

The Document Control Administrator is responsible for identifying and reviewing incoming mortgage documents to determine if all information is complete according to internal policies and procedures as well as state and federal guidelines. This position will also maintain accurate records for all mortgage documents in order to provide an effective document control process.

Responsibilities:

  • Accurately reviews and identifies loans associated with incoming document packages for completeness
  • Completes document reviews and updates within 24 hours from document receipt date
  • Identifies and records mortgage information within the package when mortgage documents are not present
  • Updates Document Tracking System with all documents / information that has been provided by the custodian
  • Maintains "Documents Received in Error" spreadsheet, identifies all specific information related to the document package, and provides package to proper individual to return to custodian
  • Keeps Management informed of all instances when custodians are not providing the data in the required manner
  • Generates letters, updates systems and mails letters to mortgagors
  • Reviews Cenlar Security files to determine if recording information or recorded documents are present
  • Updates Tracking System with findings
  • Accesses imaging site to review and extract for requested documents
  • Accesses county records to review for recording information
  • Prepares files for off-site storage
  • Reviews all incoming mortgage document mail and validate all documents are present in mail package
  • Follows-up on missing documents, incorrect custodians and other issues related to document procurement
  • Manages incoming Document Control Report which identifies tracking numbers, date and time of document receipt
  • Assists in answering borrower, client and internal employee questions pertaining to document receipt and tracking
  • Works with other team members to resolve difficult issues and items
  • Assists in the continuing documentation of work policies and procedures
  • Meets departmental 24-hour standard turnaround time from document receipt date to tracking system updating
  • Provides backup for the following assignments: Record Retention; Outgoing Documents to Mortgagors; Lien Release Request to County
  • Consistently complies with all company guidelines and policies
  • Completes other duties and projects as assigned
  • Appropriately assess risk when business decisions are made, include but not limited to compliance and operational risk. Demonstrate consideration for Cenlar's reputation as well as our clients, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues, as well as effectively supervise the activity of others and create accountability with those who fail to maintain these standards.
Foreclosure
  • Accurately updates systems, such as Director (fka Black Knight MSP), LoanSphere FC (fka LPS Desktop PM) to ensure controls are met and procedures are followed
  • Coordinates a pipeline of document requests on a timely basis
  • Partners with Document Execution Specialist needs
  • Reviews finished documents for completeness
  • Organizes and coordinates the printing and scanning of documents as well as prepares shipping materials to send them both physically and electronically to the firms and vendors
  • Scans documents into a printer for imaging into LoanSphere FC (fka LPS Desktop PM)
  • With great attention to detail, merges individual document pages into one document
  • Works on multiple tasks and processes to ensure they are executed against the highest priority of items
  • Effectively communicates errors identified in a professional manner
  • Trains peers or new hires on the procedures based upon business need
  • Appropriately assess risk when business decisions are made, include but not limited to compliance and operational risk. Demonstrate consideration for Cenlar's reputation as well as our clients, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues, as well as effectively supervise the activity of others and create accountability with those who fail to maintain these standards.
Qualifications:
  • High school diploma or GED required
  • 1 -2 years mortgage servicing experience desired
  • Knowledge of Black Knight systems LoanSphere FC (fka LPS Desktop PM) and Director (fka MSP) preferable
  • Mortgage document experience and/or Fidelity experience
  • Adept in reviewing documents and determining that all pertinent recorded documents are present
  • Be able to work in a fast paced environment
  • Good verbal and written communication skills
  • Computer literate
  • Excellent computer keying and filing skills
  • Excellent reading and comprehension skills
  • Desire to provide the highest level of service to clients and their customers
  • Excellent organizational, communication and interpersonal skills as well as the ability to work as a team member
  • Be able to work in a fast paced environment
  • Willing and capable of lifting 35 pound document retention boxes
  • Detailed oriented
  • Typing and filing skills
  • Must be able to manipulate and organize files stored on shelves or in filing cabinets
  • Upon business need must be willing and eligible to become a notary public for Cenlar use
  • It is critical that you have an understanding of requirements under various state laws
  • Understanding of document execution business and how it supports other businesses and functions

  • Document Control Coordinator

    2 weeks ago

    O'Fallon, United States Emery Sapp & Sons, Inc. Full time

    We are seeking an organized and detail-oriented Document Control Coordinator to manage the day-to-day operations of our O'Fallon, MO office. This role requires a proactive individual who can handle multiple tasks and priorities simultaneously, while maintaining a high degree of professionalism and confidentiality.ResponsibilitiesServe as primary...

  • Document Control Coordinator

    2 weeks ago

    O'Fallon, United States Emery Sapp & Sons, Inc. Full time

    We are seeking an organized and detail-oriented Document Control Coordinator to manage the day-to-day operations of our O'Fallon, MO office. This role requires a proactive individual who can handle multiple tasks and priorities simultaneously, while maintaining a high degree of professionalism and confidentiality.ResponsibilitiesServe as primary...

  • Controller Operations Manager

    7 days ago

    O'Fallon, United States Ensign-Bickford Industries Full time

    Ensign-Bickford Industries is seeking a highly skilled Controller Operations Manager to join our team.The ideal candidate will have a strong background in accounting and finance, with experience in financial planning, analysis, and control. The successful candidate will be responsible for analyzing financial information, identifying trends, and recommending...

  • Clinical Administrative Assistant

    5 days ago

    O'Fallon, United States TN Specialty Dental Services, PLLC Full time

    Clinical Administrative Assistant PositionWe are seeking a highly organized and detail-oriented Clinical Administrative Assistant to join our team at TN Specialty Dental Services, PLLC. In this role, you will provide administrative support to our dentists and clinical staff while also contributing to the delivery of exceptional patient...

  • Healthcare Administrator

    5 days ago

    O'Fallon, Missouri, United States Bethesda Health Full time

    Nursing Leadership OpportunityWe are seeking a dynamic and experienced nursing leader to join our team as an Assistant Director of Nursing. In this role, you will have the opportunity to make a positive impact on the lives of our residents.ResponsibilitiesProvide leadership and guidance to nursing staffDevelop and implement policies and procedures to ensure...

  • Network Controller

    3 weeks ago

    O'Fallon, Missouri, United States Leidos Full time

    Leidos has a career opening for aNetwork Controller at Scott AFB, IL.PROGRAM SUMMARY:Our customer, Defense Information Systems Agency (DISA), provides, operates, and assures command and control of the Defense Information System Network (DISN) services to the warfighter, national leaders and other mission and coalition partners across the department of...

  • Controller

    2 weeks ago

    O'Fallon, United States Gateway Fiber Full time

    Job Title: Controller Location: O'Fallon, MO Start Date: Immediate About Gateway and WANRack: St. Louis-based Gateway Fiber and Kansas City-based WANRack have merged to create a national fiber-to-the-premises (FTTP) platform serving residents, businesses, and schools across 25 U.S. states. Gateway Fiber, founded in 2019, provides high-speed internet to...

  • Network Controller

    2 weeks ago

    O'Fallon, United States Leidos Full time

    Description Leidos has a career opening for a Network Controller at Scott AFB, IL.PROGRAM SUMMARY:Our customer, Defense Information Systems Agency (DISA), provides, operates, and assures command and control of the Defense Information System Network (DISN) services to the warfighter, national leaders and other mission and coalition partners across the...

  • Network Controller

    3 weeks ago

    O'Fallon, United States Leidos Full time

    Description Leidos has a career opening for a Network Controller at Scott AFB, IL.PROGRAM SUMMARY:Our customer, Defense Information Systems Agency (DISA), provides, operates, and assures command and control of the Defense Information System Network (DISN) services to the warfighter, national leaders and other mission and coalition partners across the...

  • Document Support Specialist Role

    6 days ago

    O'Fallon, Missouri, United States Command Holdings Full time

    Job OverviewCeLeen, an operating firm of Command Holdings, is seeking a skilled professional to support the United States Transportation Command (USTRANSCOM) as a Document Support Specialist.Job ResponsibilitiesThe selected candidate will provide essential transportation and traffic management policy, procedures, and guidance through the Defense...

  • System Administrator

    3 weeks ago

    O'Fallon, United States Puyenpa Services LLC Full time

    The Puyenpa family of companies are comprised of multiple SBA Certified Native American Tribal 8(a) and multi-certified organizations focused on delivering Information Technology, Management Consulting, and General Construction solutions to the Federal Government along with the Commercial Sector. We are actively seeking a System Administrator based in...

  • Internal Controls and Audit Support Analyst

    2 weeks ago

    O'Fallon, Missouri, United States Significance Full time

    Significance is a woman-owned consulting firm serving the federal government. We are known for building trusted relationships within our teams and with our clients and hiring the highest-level experts who implement innovative solutions. We also like to have fun Our focus on culture has contributed to Significance being named a Washington Business Journal...

  • AFB Plant Controller

    2 weeks ago

    O'Fallon, United States Ensign-Bickford Industries, (EBI) Full time

    This opportunity is located within our AFB International business, the global science and technology leader in pet food palatability. We develop and produce a full range of liquid and dry palatability enhancers using high-quality ingredients proven to optimize companion animal response and consumption. Click here to learn more. Job Description Summary This...

  • Financial Office Administrator

    6 days ago

    O'Fallon, United States Fort Zumwalt R-II School District Full time

    **Job Overview**The Financial Office Clerk will play a crucial role in supporting the Financial Secretary in performing assigned duties. This position is ideal for an organized and detail-oriented individual who can maintain confidentiality while effectively communicating with administrators, staff, and the community.Key Responsibilities:Process timesheets...

  • Network Controller

    3 weeks ago

    O'Fallon, Missouri, United States Leidos Full time

    Leidos has a career opening for aNetwork Controller at Scott AFB, IL.PROGRAM SUMMARY:Our customer, Defense Information Systems Agency (DISA), provides, operates, and assures command and control of the Defense Information System Network (DISN) services to the warfighter, national leaders and other mission and coalition partners across the department of...

  • AFB Plant Controller

    2 weeks ago

    O'Fallon, United States Ensign-Bickford Aerospace and Defense Full time

    This opportunity is located within our AFB International business, the global science and technology leader in pet food palatability. We develop and produce a full range of liquid and dry palatability enhancers using high-quality ingredients proven to optimize companion animal response and consumption. Click here (http://afbinternational.com/about/) to learn...

  • Business Risk and Control Group Manager

    2 weeks ago

    O'Fallon, United States Citigroup Inc Full time

    The Business Risk and Control Group Manager is accountable for management of complex/critical/large professional disciplinary areas. Leads and directs a team of professionals. Requires a comprehensive understanding of multiple areas within a function and how they interact to achieve the objectives of the function. Applies in-depth understanding of the...

  • Network Controller

    6 days ago

    O'Fallon, Missouri, United States Leidos Full time

    DescriptionLeidos has a career opening for a Network Controller at Scott AFB, IL.PROGRAM SUMMARY:Our customer, Defense Information Systems Agency (DISA), provides, operates, and assures command and control of the Defense Information System Network (DISN) services to the warfighter, national leaders and other mission and coalition partners across the...

  • Network Controller

    2 weeks ago

    O'Fallon, United States Leidos Full time

    Description Leidos has a career opening for a Network Controller at Scott AFB, IL.PROGRAM SUMMARY:Our customer, Defense Information Systems Agency (DISA), provides, operates, and assures command and control of the Defense Information System Network (DISN) services to the warfighter, national leaders and other mission and coalition partners across the...

  • Compliance Business Control Sr Analyst

    7 days ago

    O'Fallon, Missouri, United States 00002 Citibank, N.A. Full time

    The Compliance Business Control Sr Analyst is a seasoned professional role. Applies in-depth disciplinary knowledge, contributing to the development of new techniques and the improvement of processes and work-flow for the area or function. Integrates subject matter and industry expertise within a defined area. Requires in-depth understanding of how areas...