General Clerk III

2 weeks ago

East St Louis, United States Fort Sill Apache Industries LLC Full time

Job Description

Job Title: General Clerk III

Reports To: Manager

FLSA Status: Hourly

SUMMARY:

Provides clerical support to enhance day-to-day operations for GSA in East St. Louis.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  1. Service contracts
  2. E-filing documents/correspondence
  3. Responding to service calls via phone/email/text.
  4. Utilization of NCMMS - Responsible for receiving, processing, distributing, and

ensuring compliance of mechanical/custodial service requests including use of the

NCMMS.

  1. Assist Property managers with updating occupancy agreements - OA tool.
  2. Supplies and services
  3. Ordering supplies and service for all the buildings.
  4. Laminating for signage.
  5. Calendars and drive documents
  6. Maintaining and updating team and property manager(s) calendars.
  7. Update team drive documents and sheets.
  8. Schedule and track GOV maintenance.
  9. Meetings
  10. Attend and take meeting minutes when requested.
  11. Collaborate with property managers on formulating meeting agendas.
  12. Creating meeting invites and virtual meetings.
  13. Leases
  14. Assist Property managers in scheduling site visits and inspections.
  15. Update and retrieve documentation in LMT, Kahua, GREX and REXUS.
  16. Assist Property managers with updating occupancy agreements - OA tool.
  17. Clearances
  18. Assist property managers with service contract and project clearances.
  19. ROCAL
  20. CIW
  21. GCIMs
  22. IT service
  23. Enter and follow up on IT service calls for the field office.
  24. Order IT related items for the field office.
  25. Building drawings
  26. Submit requests for building drawing (DARTS).
  27. Submit updates to building drawings based on completed projects.
  28. Purchasing
  29. Enter Micro purchase requests
  30. Collect and submit invoices.
  31. Assist property managers with RWAs - RETA.
  32. Mail and packages
  33. Receive and distribute mail and packages.
  34. Send packages and mail.
  35. Receptionist duties such as answer phones, respond/receive phone messages, and greet clients. .
  36. Process Key card applications, issue cards, fobs process, test and update spreadsheet
  37. Other administrative duties as requested by the Supervisory Property Manager
  38. Developing and maintaining a current Procedures Manual. The Contractor shall provide a written

Procedures Manual covering the key tasks or functions performed by the administrative services positions

for both current and back-fill employees. Additional procedures will be developed for special projects that

are performed by these positions on a continual basis. The Manual will be used as both a training

document for back-up employees, as well as a reference document for the current staff.

SKILLS and QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Proficient in Microsoft Office
  • Creation of reports
  • Goals oriented
  • Must be a US Citizen

EDUCATION and/or EXPERIENCE

  • Excellent communication skills.
  • Organization
  • Deadline-oriented
  • Problem solving.

LANGUAGE SKILLS

Must possess excellent verbal and written communication skills and have the ability to read and analyze applications and other documentation. Ability to write reports and business correspondence.

Working Conditions/Physical Requirements

While performing the duties of this job, regularly required to sit; use hands and fingers, reach with hands and arms; and talk and hear. Is required to stand and walk.

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