Project Manager

4 weeks ago


San Diego, United States Exponents Insta USA Inc Full time

This profile requires to coordinate various projects such as tradeshows, events, conferences and other customer related events. The project manager will oversee the project and coordinate with other cross functional teams and implement schedules and timelines.

Tasks / activities/ responsibilities

Plan, coordinate and execute every aspect of a project build for a tradeshow or event

Maintain all project related tracking documents and communicate any changes to internal team or external vendors.

Create and implement project schedule and issue deadlines

Guide and ensure consistency of client vision/ line drawing / color rendering for each project.

Work in project management software Exhibit Force to track the progress and manage details of each specific project.

Oversee project plans and schedules for multiple projects and assure that all deadlines are met

Lead, manage and supervise and provide direction to contractors and vendors.

Document add-ons or overages so that the account manager can bill the client.

Reviews their own QC books for all their projects

Helps and oversees their projects get packed

Works with Shipping department on the piece count and deadlines

Makes manifest and saves in the job

Take picture and saves in job

Make sure a copy of the set-up prints is packed with each job.

Make sure we have all hardware and materials for each job

Make sure the supervisor has everything they need for the show 3 days before hand

Update any changes or corrections on setup prints

Closes out jobs and keeps track of all the adhoc additional cost

Send schedule, updates and pictures to the Internal Stakeholder for all projects that week

Schedule and meet with the supervisor to go over the job

Make sure we have all furniture, tvs, cleaning supplies and hardware for the job

Purchase items that need to be purchased for each project

Additional responsibilities may be assigned.

Travel to the show sites on a need basis as decided by the management

Key result areas

Responsible for 100% prebuilt of exhibits in house and communicate with internal/ external team to ensure the project schedule is met as per agreed

timelines

Responsible to ensure the project is build, packed and shipped as per project drawings

Responsible of sharing prebuilt pictures with the client and get approval from the client before shipping

Qualifications for Project Manager

Bachelor's degree in Project management / PMP Certification

3+ Years experience

Strong analytical skills

Excellent eye for detail



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