Lease Administration Specialist

CoreSite Lease Administration Specialist Role At CoreSite, we empower a more connected future through high-performance data centers and interconnection solutions. Recognized as a trusted partner in digital transformation, our strategically located facilities and innovative services enable businesses to connect, collaborate, and grow in an ever-evolving technological landscape. Our culture is defined by operational excellence and a relentless drive for innovation. We foster a collaborative environment where every team member is valued, wins are celebrated as a team, and ownership is part of our DNA. At CoreSite, we're not just building state-of-the-art infrastructurewe're creating a community of forward-thinkers committed to solving complex challenges and delivering exceptional customer experiences. Join us and be part of a team that is shaping the future of digital infrastructure while nurturing your professional growth and success. Lease Administration Specialist Role As a member of the company's accounting team, the lease administration specialist will be charged with providing support in the areas of license/lease administration within SalesForce.com and verifying that license and lease updates (including new/expansion sales, renewals, relocations, move-outs, and assignments) are accurately processed within SalesForce.com. This position will report to the lease administration supervisor and will need to interface with individuals throughout the organization including accounts receivable, accounts resolution, billing assurance analysts, operations, facilities, legal, accounting/finance, internal audit, sales and senior management. Duties Work closely with our sales, legal, and senior management teams as needed to facilitate customer and coresite counter signature and to ensure the information presented on customer contracts and entered in SalesForce.com is accurate Ensure license/lease information is accurately entered into the SalesForce.com contract repository upon execution of a contract and that all required documentation is obtained and communicated timely to the appropriate coresite functions Review customer certificates of insurance (COIs) and work with the client services team to address any outstanding issues Work cross functionally to identify process changes and system enhancements to streamline the workload of the lease administration team Interact with various departments in the organization to share knowledge and promote best practices Special projects as assigned (sales training, data cleanup efforts, etc.) Promote and demonstrate the behaviors consistent with coresite's culture and 8 guiding principles Requirements Knowledge, Skills & Abilities Self-starter who works well under pressure in a high volume environment, produces accurate and timely results, and responds proactively to change. Ability to manage/prioritize a workload queue. Excellent organizational skills and attention to detail while maintaining an ability to see the big picture. Ability to explain processes and hold other groups accountable for following processes. Strong analytical and problem solving skills with an impeccable work ethic and accountability to monthly and quarterly financial deadlines. Ability to comprehend, analyze, and interpret complex business documents, lease/license documents and detailed financial summaries. Excellent interpersonal, verbal, and written communication skills. Excels in a team-oriented work environment; ability to collaborate cross-functionally on a regular basis. Understanding of billing and accounts receivable systems and business processes. Successful track-record in dealing with customer and company personnel at all levels. Knowledge of SalesForce.com and Oracle JDEdwards is a plus. High degree of proficiency with Microsoft Office software (Excel & Word). Education/Experience Associates or bachelor's degree in business/accounting/finance or a commensurate level of directly related experience. Minimum 4 years' experience in customer service, billing, or lease administration. Experience in telecom and/or real estate industry is a plus. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds. Compensation Compensation for this role includes a base salary between $62,500 and $67,000 annually. This role is also eligible for an annual bonus and equity, based upon individual and company performance. Posting Timeline This position is expected to be posted through December 17, 2025. Benefits CoreSite has a fun, team-focused work environment, and offers great benefits to all employees regularly scheduled to work more than 20 hours a week First-day medical insurance through Cigna with generous premium cost coverage. Dental insurance through Delta Dental. Vision insurance through VSP. Telemedicine through MDLive for Cigna. Healthcare and dependent care flexible spending account (FSA) plans. Health saving account (HSA) plans for employees participating in the high deductible health plan. Life, AD&D, short-term disability, and long-term disability insurance fully paid by the company. Voluntary coverage benefits for supplemental life, critical illness, accident, and hospital insurance. First-day eligibility for 401(k) savings plan through Fidelity, which includes an attractive matching company contribution with a 5% company match. Discretionary annual bonus and equity incentive plan. Employee stock purchase plan (ESPP) with a 15% discount. 16 days of paid time off (PTO), 11 paid company holidays, and additional floating holidays. Additional paid time off for school events, elder care, volunteering, bereavement, jury duty, voting, parental leave, and disability leave. Free parking or a company contribution toward a public transit pass. Wellness reimbursement program: yearly stipend of $500 for employees and $300 for dependents, up to $800 total for the family. Wellness incentive program: participate in various wellbeing activities to earn up to $450 per year in cash incentives. Technology stipend: $100 monthly stipend. Educational reimbursement program: work-related learning and development with reimbursement on qualifying degree programs, up to $5,250 per year. Giving back: charitable donation matches up to $5,000 per year and nominate organizations for company foundation grants. Financial management: access to financial coaching, digital tools, and services to manage and pay student loan debt quicker. Pet insurance: keep your furry friends healthy and happy. Family planning: benefits and services related to fertility, pregnancy, menopause, adoption and surrogacy. Employee assistance program: 24x7 service to support family, work, money, health, legal and life challenges. Counseling and caregiving programs: including access to mental health services, licensed counselors, and caregiving tools including membership for finding care. Referral bonus: receive a $3,000 cash bonus if referred candidate is hired and meets eligibility requirements. Discounts: discounts, cash back offers, and perks on thousands of brands. LinkedIn learning membership: support your development when accessing LinkedIn's online library of courses and videos.