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Social Worker Supervisor III for CPS IA&T Investigations

2 months ago

Nashville, United States Nash County Full time

CPS Investigations Unit. This position supervises a team of four Social Worker IA&Ts. On-call rotation required. Needs current NC Child Welfare training status. Prefer employee who demonstrates leadership knowledge and characteristics, knowledge of the court process and experience in court, on-call experience, ability to adapt to on-going and frequent changes, positive attitude and a willingness to learn and adapt.

A. Primary Purpose of Organizational Unit The primary purpose of the Child Protective Services Investigations/Assessment unit is to receive and investigate assessment referrals of child neglect abuse and dependency. Services to families in Nash County will enhance the family's ability to function independently and will prevent child neglect or abuse from re-occurring. Services for maltreated services are aimed at strengthening family life by supporting and improving parental/caretaker abilities, which, in turn, assure a safe nurturing home for children. Services are home-based and are preventive, rehabilitative and non-punitive with efforts toward identifying, providing or arranging services needed. This is done through parent/caretaker cooperation and consent or, in the event the child's safety is at eminent risk through court petition as the agency's responsibility foremost, is to protect the child. The unit is to provide public education regarding risk of maltreatment, incidents of child maltreatment methods and procedures and the availability of preventive, protective and case management services.

B. Primary Purpose of the Position Employee provides supervision to a staff of four Social Worker Investigative/Assessment and Treatment (SWIA&T) Investigators. The supervisor establishes, supports, and implements standards that are consistent with state and federal statutes, Administrative Rules and CPS standards. The supervisor is responsible for: 1. Assuring implementation of agency policy. 2. Providing regular supervision to staff in order to evaluate performance, maintain objectivity, and process client specific issues. 3. Focusing interventions on expected outcomes. 4. Receiving training, consultation, and support which will enhance effectiveness of staff. 5. Coordinating work flow operation. 6. Assigning cases. 7. Arranging mandated training efficiently and effectively 8. Assuring that quality services are rendered.

Employee also assists with the Agency's efforts in conducting disaster related programs and performs other duties as required.

C. Work Schedule Working hours are generally from 8:00 a.m. to 5:00 p.m. Monday through Friday. Occasionally employee may be required to speak or represent the agency at a community function. Employee also serves as a consultant for after-hours coverage on a rotating basis.

D. Change in Responsibilities or Organizational Relationship None. Order of Importance (percentage of time) in sequential order. All responsibilities and duties described in IIA are essential to the effective performance of a Social Work Supervisor III.

A. Operational Responsibilities (75%)* 1. Develops and revises goals, work standards, polices, and procedures affecting the unit. 2. Schedules office visits, field visits, and conferences with supervisees. 3. Aids supervisees in setting priorities and deadlines to meet goals. 4. Prepares unit meeting agendas and individual conference agendas. 5. Reviews and interprets manuals, legal mandates, new policies, etc. adjusting programmatic and operational goals, policies, and procedures as needed. 6. Meets with the Regional Children Services Consultant/State staff periodically to review changes in regulations, and polices affecting the unit. 7. Acts as a member of the Management Team assisting in establishing agency goals, policies, procedures etc. and keeps unit informed of Management Team decisions relating to the agency and the unit. 8. Provides input to Program Administrator and/or Deputy Director and/or Director regarding need for staff, equipment, training programs, etc.

B. Organizing and Directing Work* 1. Assigns cases to staff and maintains workload balance. 2. Evaluates individual case loads and staff skills on an on-going basis making necessary changes to keep operations running smoothly and fairly. 3. Organizes unit to efficiently carry out changing mandates in the Child Protective Services Program. 4. Operationalizes new policies and procedures. 5. Serves on Inter-Agency committees, community boards and committees as an agency representative. 6. Coordinates unit activities with Income Maintenance staff, with agency attorney to Children's Services, Child Support staff and community resources. 7. Interviews dissatisfied or special clients to resolve problems. 8. Screens referrals with Intake workers in two-party review.

C. Financial Management* 1. Makes recommendations for additional personnel, equipment, space, etc. based on sound factual data to the Program Administrator/Deputy Director/Director. 2. Keeps abreast of CPS funding availability assists workers in using correct daysheet codes to maximize funding. 3. Executes contracts for needed services (for example translation services) of unit.

D. Review* 1. Conducts individual and group conferences regularly to determine if unit and individual standards and goals are met. 2. Reviews case records monthly for compliance with dictation and quarterly for compliance with regulations, policies, standards and appropriateness of 3. Reviews written court summaries and Safety Assessments/Strengths & Needs/Risk Assessment/initial Case Plans.

E. Personnel Responsibilities (25%)* 1. Training a. Provides on-the-job training and orientation for new staff and on-going training for all unit staff in individual and group settings (including social worker well-being protocol and confidentiality). b. Plan for staff to attend formal training to improve skills according to State standards and timelines. c. Maintains a log by individual worker showing training topic, dates attended, location, and facilitator and assures that staff receive mandated training within established time frames. d. Conducts staff meetings at least monthly to review new manual material and agency policy, discussing problems within the unit, and giving staff an opportunity to share problems, concerns, ideas, etc. e. Arrange for new on-call staff to view the videotape of the June 15, 1992 Teleconference "After Hours CPS Coverage for On-Call Workers” at least two weeks before staff member assumes on-call responsibility.

2. Counseling and Disciplining Employees a. Provides counseling to staff regarding workload, assisting staff in dealing with their own anger and sadness resulting from work with dysfunctional families. b. Provides counseling and support regarding work performance and work habit issues. If counseling and support do not work, supervisor begins the disciplinary process following written agency policy regarding discipline and grievance. c. Evaluates each supervisee on an on-going basis and prepares an annual evaluation got employees with permanent status. Evaluation for probationary employees occur at intervals (four months and eight months) and annually. d. Makes recommendations to the Program Administrator regarding promotion, dismissal, reassignment, and salary adjustments of staff. e. Approves leave requests and reports.

3. Selection of Employees* l. Assists the Program Administrator in preparation of structured interviews, participates in interviews of potential Unit members, and makes recommendations in conjunction with the Program Administrator to the Director based on interviews and reference checks. 2. Designs new positions within the unit and is responsible for preparation of new job descriptions and assisting staff with updating of existing positions when changes occur.

Other Position Characteristics A. Accuracy Required in Work A high degree of accuracy is required in training new staff and monitoring work of existing staff as decisions made/actions taken affect the safety and well-being of children as well as the liability of the agency. The supervisor must correctly screen CPS reports as children's safety is at risk. Monitoring funding sources & personnel actions involving hiring, discipline and dismissal of employees require accurately abiding by legal mandates (i.e. Equal Opportunity, American Disabilities Act of 1990) and adequate documentation of the process to avoid and to defend against law suits.

B. Consequence of Error Error in training activities, organizing and directing work, and in planning activities may affect the well-being of clients and the quality of family life negatively (socially, emotionally, or economically) and may cause legal sanction against the agency. Error in personnel matters may result in law suits. Error in screening Intake referrals may put a child's safety at risk. Error in personnel matters may result in lawsuits.

C. Instructions Provided to Employee Instructions are provided in written and oral form. Management Team meetings are held to develop and receive instructions on administrative policies and procedures. Employee also has scheduled conferences with the Program Administrator. Instructions are also provided by the State through manual changes and administrative letters. The supervisor attends appropriate workshops regarding policy, procedure, supervision, social work trends, and staff development.

D. Guides, Regulations, Policies, and Refences Used by Employee 1. North Carolina Statutes pertaining to child neglect, abuse, and dependency and Social Services 2. Service Information System Manual 3. Vol. I Family and Children's Services Manual 4. Social Work Code of Ethics 5. North Carolina Personnel Regulations 6. County and Agency Personnel Handbooks 7. Instructions from Director, Deputy Director, Program Administrator, and Regional Consultants 8. Social Work periodicals and journals

E. Supervision Received by the Employee Employee receives review through scheduled conferences, meetings, informal interaction, reports, and an annual performance appraisal. Review for quality is also received through periodic random case reviews by the Program Administrator, Regional Consultant, and the Child and Family Services Review.

F. Variety and Purpose of Personal Contacts Employee has contact with Unit staff, other units within the agency, clients, Health Department, Mental Health, crisis organizations, churches, civic organizations, State Department of Social Services personnel, State Division of Child Development CPS personnel, law enforcement, Emergency Services personnel, educational organizations community action agencies, and the general public. Purpose of contact varies. Employee may serve as Agency representative on various boards and committees, act as liaison between the numerous persons and agencies involved in the delivery of service to clients, handle and resolve complaints from clients, or may educate the public on an individual or group basis regarding, child neglect and abuse interpreting policies, standards, and procedures.

G. Physical Efforts Employee must be able to move within the agency and use office equipment described in section H below on a frequent basis. Employee occasionally lifts small children and car seats. Employee must travel to court and meetings within the county as well as workshops and meetings out of the county. Overnights stays are sometimes necessary.

H. Work Environment and Conditions Work is performed in a county social service agency. Employee has a private office within the agency to perform duties. Employee is occasionally exposed to infectious diseases such as scabies, head lice, flu, AIDS, etc. as well as hostile and mentally ill clients. Home visits are sometimes made with social workers to homes that are poorly maintained and have unsafe living conditions. Some may be in unsafe areas where the threat of violence is real or in isolated areas where access to emergency services may be difficult. All staff is aware of precautions to take when such events occur. All staff are also trained in the use of fire extinguishers.

I. Machines, Tools, Instruments, Equipment, and Materials Used Employee uses laptop, printer, copier, calculator, automobile, telephone, cell phone and car seats in order to perform duties.

J. Visual Attention, Mental Concentration, and Manipulation Skills Employee must use high degree of mental concentration and visual attention to ensure that attention is to detail when dealing with CPS Intake, standards, and procedures, legal, safety, administrative, and personnel issues. Employee must have physical dexterity required to successfully and efficiently operate machinery and tools outlined in section I above.

K. Safety for Others The supervisor must carefully review with the Intake Worker to correctly screen referrals according to standards as children's safety may be at risk. Every Child Protective Services case has the potential for confrontation. The supervisor strengthens staff’s awareness of job-related safety precautions and ensures that staff understands the agency's Safety Protocol (including use of law enforcement), and the importance of attitude and professionalism and the use of Touch to Talk Cell phones. See section H above for issues confronting this employee and unit and for precautions.

L. Dynamics of Work Programs are periodically affected by changes in methodology guidelines, legislation, and shifting program emphasis. Employee must develop and implement new approaches or procedures and train staff to meet program objectives and standards.1. Considerable knowledge and ability to apply methods and principles of casework supervision and training. 2. Considerable knowledge of social work principles, techniques and their application to specific casework and community problems. 3. Considerable knowledge of laws, regulations, and policies governing Child Protective Services. 4. Considerable knowledge of governmental and private organizations, educational and other resources within and without the community. 5. Considerable knowledge of behavioral and socio-economic problems and their treatment including knowledge and understanding of the characteristics of disadvantaged socioeconomic groups and environmental factors affecting public assistance programs. 6. Considerable knowledge of state and local personnel policies regarding leave, grievances, discipline, work hours, breaks, documentation requirements and overtime. 7. Ability to plan, organize, evaluate, direct and execute work effectively. 8. Ability to establish and maintain effective working relationships with administrative superiors, associates, clients, social, medical, legal educational, civic and religious organizations. 9. Ability to supervise, train or orient lower-level employees, students or interns. 10. Ability to express ideas clearly and concisely, orally and in writing. 11. Ability to operate a motor vehicle. 12. Ability to use personal computer and access state and county information systems.Master's degree in social work from an accredited institution and two years of directly related experience; or a bachelor's degree in social work from an accredited institution and three years directly related experience; or a master's degree in a human services field from an appropriately accredited institution and three years directly related experience; or a bachelor’s degree in a human services field from an appropriately accredited institution and four years of directly related experience; or a bachelor’s degree from an appropriately accredited institution and five years of directly related experience.

License or Certification Required by Statute or Regulation 1. Minimum North Carolina automobile liability insurance. 2. Valid North Carolina driver's license is required. 3. Must have reliable vehicle available for work always available. #J-18808-Ljbffr