Archives Fellow

2 days ago

New York, United States Studio Museum in Harlem Full time
About Our Organization

Founded in 1968, the Studio Museum in Harlem is the nexus for artists of African descent locally, nationally, and internationally and for work that has been inspired and influenced by Black culture. It is a site for the dynamic exchange of ideas about art and society.

Job Summary

The Studio Museum in Harlem is seeking an Archives Fellow, to join the growing Collections & Exhibitions Management team responsible for the Museum's permanent and special collections, exhibitions, and archives. Reporting to the Studio Museum's Archivist and working in close collaboration with the curatorial and collections management stakeholders, the Archives Fellow will support the ongoing processing of the Studio Museum's institutional records and assist in the creation of Encoded Archival Description (EAD) finding aids. The Archives Fellow will work in consultation with the Museum Archivist to define and follow processing standards and create standardized descriptions, to ensure consistency and quality for the overall project.

Through processing, the Fellow will gain hands-on experience rehousing and cataloging ephemera, photographs, negatives and slides. Projects will require attention to detail and thoughtful organizational skills. In this position, the fellow will collaborate with the Archivist on ongoing research projects supporting inaugural exhibitions and programming. Additionally, the Fellow will support the Archivist with reference requests. The role provides a unique opportunity to experience how the Archive operates and enhances the Museum's curatorial and educational missions to celebrate Black visual artists.

Start date: January 6, 2025

Application deadline: November 4, 2024

**This role is a 6-month in person position. This role pays $25/hr with a max of 20hrs a week (part-time).**

Please submit both a cover letter and resume to be considered.

Essential Duties and Responsibilities

  • In close conjunction with the Museum Archivist, coordinate the organization of a large, complex, multi-format manuscript collection.
  • Input, assign, track, and systemize archive material metadata, following archival metadata standards.
  • Assist in establishing archive processing work-flow.
  • Prepare and distribute monthly reports to track progress.
  • Coordinate digitization, as needed.
  • Other duties as assigned.
Skills and Qualifications

Required:
  • Demonstrates knowledge working with collections of contemporary art.
  • A general understanding and knowledge of the principles of archival appraisal, survey, arrangement, description, and preservation.
  • Consistent accuracy and attention to detail.
  • Proficient in Microsoft Excel.
  • Effective written and oral communication.
Desirable:
  • Currently pursing a MLS or MLIS degree or qualifying work experience with Archives and Special Collections.
  • Expertise in the use of a broad range of information systems, services and databases relevant to archives and special collections.
  • Direct experience with processing collections and establishing an EAD finding aid.
  • Familiarity with The Museum System (TMS/TMS Collections) and NetX.
  • Strong background in mid-twentieth century and contemporary art by artists of African descent.
Education and Experience
  • Bachelor's degree from an accredited university in art history or a related field, preferably with an Archives Certification.
  • Familiarity with different DAMS and/or similar type Digital Asset Management Software.
Work Environment
  • This position is considered a non-exempt position for purposes of federal wage and hour law, which means that you will be eligible for overtime pay for hours in excess of 40 in a given workweek.
  • Fast-paced environment with varying levels of guests and employees present.
  • Building Accessibility - office locations are wheelchair accessible, with elevators in the building. Other accessibility accommodations can be further discussed.


Compensation

$25/hr with a max of 20hrs a week

Salary is commensurate with experience within the guidelines of a small not-for-profit.

Application Instructions:

Please upload your resume and cover letter to your application. No phone calls or faxes, please.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills, and work experience best fit the requirements of the position.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation, or political affiliation. We celebrate our inclusive work environment and encourage folks of all backgrounds and perspectives to apply. At the Studio Museum, we are committed to having an inclusive and transparent environment where every voice is heard and acknowledged. We embrace our differences, and know that our diverse team is a strength that drives our success.

Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.

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