Digital Document Specialist

3 weeks ago

Newport Coast, United States CWS Apartments Full time

Digital Document Specialist Location: Newport Beach, CA Department: Digital Documents Reports To: Digital Document Manager Employment Type: Full-Time Salary Range: $71,400 - $73,000 About the Role We are seeking a highly organized and detail-oriented Digital Document Specialist to support our document management, reporting, and investor portal functions. In this role, you will help convert reports into digital documents, maintain secure and compliant digital records in Laserfiche, and support investors who need assistance accessing portal materials. You'll also work closely with the programming and Investor Relations teams to streamline workflows, utilize reporting tools, and improve document processes. Key Responsibilities Digital Document Management Organize and maintain digital records within Laserfiche. Digitize physical documents through scanning and indexing. Ensure compliance with internal policies and regulatory requirements. Maintain version control and audit trails for sensitive materials. Manage Docusign templates and forms used by the Investor Relations team. Provide training and support on document-management systems and procedures. Reporting & Workflow Development Maintain and create SSRS reports that improve department efficiency. Write basic SQL queries and scripts to support the programming team. Produce mailing collateral for recaps, indications, and ballots. Explore new technologies such as Power BI to identify potential enhancements. Design and implement workflows that streamline digital document processing. Investor Portal Administration Manage the upload and posting of all digital documents to the CWS Investor Portal. Serve as the liaison between CWS, the web host, and the web designer to resolve bugs or implement new portal features. Provide escalated assistance to investors with portal activation or document-signing issues. Qualifications Associate or bachelor's degree in business, information management, or related field. Minimum of 2 years' experience in document control, digital document management, or administrative support. Proficiency with MS Office, SSRS, and basic SQL Server required. Strong organizational, communication, and customer-service skills. Experience with Laserfiche strongly preferred. Physical Requirements Ability to sit for extended periods while working at a computer. Repetitive motion involving hands and wrists (typing, scanning, sorting). Visual acuity required for reviewing digital and physical documents.

  • Digital Document Specialist

    3 weeks ago

    Newport Coast, United States CWS Apartments Full time

    Digital Document Specialist Location: Newport Beach, CA Department: Digital Documents Reports To: Digital Document Manager Employment Type: Full-Time Salary Range: $71,400 - $73,000 About the Role We are seeking a highly organized and detail-oriented Digital Document Specialist to support our document management, reporting, and investor portal functions. In...

  • Digital Document Specialist

    4 weeks ago

    Newport Beach, United States CWS Apartment Homes Full time

    Job Posting: Digital Document Specialist Location: Newport Beach, CA Department: Digital Documents Reports To: Digital Document Manager Employment Type: Full-Time Salary Range: $71,400 $73, 000 About the Role We are seeking a highly organized and detail-oriented Digital Document Specialist to support our document management, reporting, and investor portal...

  • Digital Document Specialist

    4 days ago

    Newport Beach, United States CWS Apartment Homes Full time

    Digital Document Specialist Location: Newport Beach, CA Department: Digital Documents Reports To: Digital Document Manager Employment Type: Full-Time Salary Range: $71,400 - $73,000 Posted 3 weeks ago Be among the first 25 applicants. About the Role: We are seeking a highly organized and detail?oriented Digital Document Specialist to support our document...

  • Digital Document Specialist

    3 days ago

    Newport Beach, CA, United States CWS Apartment Homes Full time

    Digital Document Specialist Location: Newport Beach, CA Department: Digital Documents Reports To: Digital Document Manager Employment Type: Full-Time Salary Range: $71,400 - $73,000 Posted 3 weeks ago Be among the first 25 applicants. About the Role: We are seeking a highly organized and detail?oriented Digital Document Specialist to support our document...

  • Digital Document Specialist

    4 weeks ago

    Newport Beach, United States CWS Apartments Full time

    Digital Document SpecialistLocation: Newport Beach, CADepartment: Digital DocumentsReports To: Digital Document ManagerEmployment Type: Full-Time Salary Range: $71,400 - $73,000About the RoleWe are seeking a highly organized and detail-oriented Digital Document Specialist to support our document management, reporting, and investor portal functions. In this...

  • Digital Document Specialist

    8 hours ago

    Corporate Office (Newport Beach), United States CWS Apartment Homes Full time

    Job Posting: Digital Document SpecialistLocation: Newport Beach, CADepartment: Digital DocumentsReports To: Digital Document ManagerEmployment Type: Full-Time Salary Range: $71,400 $73, 000About the RoleWe are seeking a highly organized and detail-oriented Digital Document Specialist to support our document management, reporting, and investor portal...

  • Digital Inventory and Packing Specialist

    1 week ago

    Newport, United States Rainbow Restoration Full time

    Digital Inventory and Packing Specialist Join us at Rainbow Restoration as a Digital Inventory and Packing Specialist. Position: Full-time, Entry level Location: Cincinnati/NKY area We are a leader in restoring residential and commercial properties damaged by water, fire, and mold. Our team offers on-the-job training in inventory management, packing, and...

  • Digital Inventory and Packing Specialist

    4 days ago

    Newport, KY, United States Rainbow Restoration Full time

    Digital Inventory and Packing Specialist Join us at Rainbow Restoration as a Digital Inventory and Packing Specialist. Position: Full-time, Entry level Location: Cincinnati/NKY area We are a leader in restoring residential and commercial properties damaged by water, fire, and mold. Our team offers on-the-job training in inventory management, packing, and...

  • Digital Inventory and Packing Specialist

    4 days ago

    Newport, KY, United States Rainbow Restoration Full time

    Digital Inventory and Packing Specialist Join us at Rainbow Restoration as a Digital Inventory and Packing Specialist. Position: Full-time, Entry level Location: Cincinnati/NKY area We are a leader in restoring residential and commercial properties damaged by water, fire, and mold. Our team offers on-the-job training in inventory management, packing, and...

  • Digital Inventory and Packing Specialist

    4 days ago

    Newport, KY, United States Rainbow Restoration Full time

    Digital Inventory and Packing Specialist Join us at Rainbow Restoration as a Digital Inventory and Packing Specialist. Position: Full-time, Entry level Location: Cincinnati/NKY area We are a leader in restoring residential and commercial properties damaged by water, fire, and mold. Our team offers on-the-job training in inventory management, packing, and...