(FT) Director of Purchasing

Oversees and manages all of the activities relevant to purchasing and related business services for the college.

Oversees the Purchasing, Receiving, Campus Mail/Delivery, and Central Store functions ? Supervises, trains, and motivates staff Responsible for the college’s document retention activities and related policies as set forth by state and federal regulations Assigns work, sets priorities, reviews results, and appraises performance for supervised personnel Ensures that all purchases are compliant with college policies, County College Contracts Laws, and multiple state and federal regulations Understand the interfaces and processes of the college’s suppliers, customers, and our integrated purchasing department to ensure the college is exercising fiduciary responsibility in conducting departmental business Acts as key liaison with the campus community, college administration, consultants, vendors, and suppliers that relate to facilitating the bidding cycle and contract completion Works closely with the Center for Accessibility for the review of requested products Makes decisions regarding the proper method of purchase for all approved goods and services requisitions (formal bid, informal quotation, or direct purchase) in accordance with state guidelines currently in effect Develops technical specifications for bids, quotes and RFP’s in conjunction with end-user and assists personnel in the development of specifications for formal quotations and/or public bids, and ensures that accessibility requirements are included Reviews bid proposals, develops spreadsheets, and produces accurate bid analysis Prepares Board of Trustee documentation for the award of bids, open quotes, and bid exempt purchases Interacts heavily with internal constituents and external service providers facilitating work management and conflict resolution Delivers necessary professional support and expeditious customer service through multi-tasking duties of varying complexity Works closely with Accounts Payable/Finance regarding purchase orders, invoices, etc. Approves requisitions in the college’s financial system Reviews proposals, researches products and negotiates with suppliers Investigates and resolves complaints regarding purchased goods and services Participates in the development of the annual budget for the Purchasing Department services Implements procedures to assist others in utilizing Colleague purchasing modules Identifies and manages sales/disposal of all surplus materials and end-of-life assets in accordance with relevant regulations Recommends revisions to purchasing policies for Board approval Perform other duties as assigned. Education:

Bachelor’s degree Qualified Purchasing Agent certification a plus

Experience:

Minimum of six (6) to eight (8) years of purchasing and contracting experience, preferably in the public sector and/or higher education areas

Competencies and Skills: Demonstrated knowledge of community college governance, purchasing laws, and regulations Demonstrated ability to manage multiple projects and maintain quality customer service Knowledge of administrative financial systems Knowledge of Microsoft Office products Excellent verbal, written, and interpersonal communication skills Knowledge of Ellucian’s Colleague system a plus Terms of Employment:

This position requires flexible scheduling to include evenings and weekends and duties at any Atlantic Cape location.

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