Transportation Coordinator

3 weeks ago

Aurora, United States Wagner Equipment Full time

Would you like to be part of a focused, dedicated team? Do you want to work and grow with other motivated, ambitious people?

Wagner Equipment Co. offers challenging career opportunities, extensive training and employee development along with an opportunity to grow your career and thrive under Wagner's reputation for excellence. We offer excellent benefits and supply you with the tools you need to maximize your potential and grow within Wagner.

Benefits include:

  • Paid Time Off (PTO) Plan - Up to 96 hours of PTO in your first year + 8 company paid holidays
  • Medical, dental, and vision insurance
  • Life and AD&D Insurance
  • Retirement Plans -401K and Roth 401K , eligible employees can receive a company contribution up to 7%
  • Tuition Reimbursement
  • Employee Assistance Program (EAP)
  • CEFCU- Citizens Equity First Credit Union - Employees have access to services include payroll deductions savings, accounts, loans, VISA card, and more.
  • Additional Benefits include: Unum Supplemental life Insurance, Aflac Critical Illness + Accidental Insurance, ID WatchDog and discounted employee phone plans.
The Transportation Coordinator position is responsible for effectively and efficiently utilizing the transportation resources provided by the enterprise in arranging equipment deliveries, pickups, and the store to store transfer of equipment and consumable products for both internal and external customers in a manner that reflects the company's vision of working as "One Professional Team." This position is accountable for the completion of all administrative functions, paperwork, and electronic documentation relevant to the equipment transportation process including: utilization of dispatching software, transfer documents, external hauling quotes, vendor invoice management and verification, reporting, as well as daily supervision of driver staff.

Pay Rate:$18.84 - $26.26 per hour
Pay rate is dependent upon education & experience.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
  • Supervises and coordinates driver activities throughout the work day in the completion of transportation process, and manages driver time on the clock
  • Uses electronic dispatching software to assign loads appropriately and dispatch drivers
  • Effectively communicates with drivers and branch personnel to keep all personnel adequately informed regarding transportation processes
  • Efficiently and effectively manages assigned transportation region by reviewing transportation needs versus truck utilization
  • Maintains the truck fleet file within dispatching software and rental software programs
  • Negotiates external hauling services with approved transportation vendors and associated support companies. Secures external hauling quotes as required and/or requested
  • Manages the purchasing process for external hauling services to include the preparation and issuance of purchase orders, processing of vendor invoices, receiving of purchase orders, etc.
  • Generates and produces hauling reports for the Transportation Manager as required
  • Reviews, prepares, generates, and maintains daily load invoicing of hauled loads: calculates and adjusts mileage charges as needed
  • Communicates with Dispatching Solutions to manage, minimize, and correct system hardware failures (i.e. truck computer communication) as well as invoicing issues and failures
  • Maintains and updates driver and fleet database within dispatching software and Wynne system
  • Effectively works with store personnel to arrange and schedule loads requiring special consideration
  • Manages and processes external vendor paperwork flow to ensure that vendor invoices are processed timely and accurately to expedite vendor accounts payable
  • Works with Shop Coordinators and service personnel to schedule transportation vehicle maintenance
  • Processes heavy email and telephone volume while providing internal and external customer service, and interacting with rental, sales, and service personnel daily
  • Communicates daily driver and load status to branch personnel
  • Instructs drivers on proper truck computer usage and load entry
  • Works with the Transportation Manager to prepare and conduct driver annual performance evaluations
  • Conducts presentations related to dispatching and transportation coordination to internal company departments as required
  • Familiarity of local, state, and USDOT rules and regulations (i.e. driver hours of service)
  • Knowledge of Federal Motor Carriers Safety Regulations
  • Knowledge of overweight and over size load restrictions and curfews
  • Knowledge of equipment weights and transportation fleet capacities
  • Knowledge of interstate transportation rules & regulations
  • Knowledge of correct cargo securement practices & procedures
  • Transportation and vehicle report generation
  • Provides scheduled after hours, on call transportation services to company personnel
  • Other duties as assigned by manager
Supervisory Responsibilities:
  • Direct reports may include: Drivers
  • Develops and directs driver work schedules
  • Assigns and dispatches loads to drivers daily
  • Supervises driver daily work functions as well as driver work hours to minimize unnecessary over time
  • Trains new hire drivers and other company personnel in the proper use of truck computers
Required Education and Experience:
  • High School Diploma or GED
  • Rental equipment knowledge or work history preferred
  • 3-5 years administrative/clerical experience
  • 3-5 years customer service experience
  • 3-5 years sales experience
  • 3-5 years supervisory/management experience
  • 1-3 years technical or mechanical experience
Physical Demands & Competencies:
  • Standing, walking, talking, sitting, use of hands & hearing
  • Sedentary work that primarily involves sitting/standing but may require occasionally lifting and/or moving up to 25 pounds
  • Data Entry, telephone, reading/writing, reasoning, organizational, communication & math skills
  • Safety & Product Knowledge
  • US DOT Knowledge
  • Dispatching Solutions
  • Basic knowledge of Microsoft Excel and PowerPoint
  • Basic knowledge of DBS and Wynne
  • Intermediate knowledge of Microsoft Word and Access
Travel Requirements:
  • Up to 25%
Work Environment:
  • Noise: Moderate
  • Indoors


Other Duties:

Job Offers are contingent upon all required pre-employment screenings which may include but are not limited to background checks, drug/alcohol testing, fit for duty testing, and any other job-related tests/screenings.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.

Wagner Equipment Co. is an EEO/AA/Veterans/Disabled employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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