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Administrative Clerk/Deputy Clerk of District Court-Williston

3 months ago

Williston, United States North Dakota Court System Full time
Salary : $51,900.00 Annually

Location : Williston, ND

Job Type: Full-Time/Regular

Job Number: 2024-U4-WIL-48-DC-U

Department: Unit 4 - Clerk of Court Office - Williston

Opening Date: 08/14/2024

Closing Date: Continuous

General Summary or Purpose

We understand that compensation isn't a one-time discussion. Please see Compensation for more details on our compensation strategy.

Candidates selected for an interview will be required to take typing and grammar tests.
If you would enjoy reviewing documents to determine conformity to court procedures and rules and are obsessed with details and accuracy, this opportunity may be right for you.

The Ideal Candidate:
  • Thrives in a highly structured, deadline-oriented and fast-paced environment.
  • Enjoys applying many procedures and rules.
  • Pays strong attention to detail ensuring accuracy of work.
  • Gives excellent customer service.
  • Easily adapts to changes.
  • Shows initiative and dependability.
The Ideal Candidate Minimum Qualifications:
  • High school diploma
  • Requires a high school diploma and two years of experience within the district court, a law office or related legal setting. After consideration of qualified candidates, applicants who do not meet the minimum experience requirements may be considered at a training wage.
Deputy Clerk of District Court Video - Realistic Job Preview

Testimonials/Work FAQs/Interesting Facts/Code of Conduct

Career Opportunities/Working at the ND Court System

Major Responsibilities & Essential Functions

Title of Immediate Supervisor: Clerk of Court I or II or Deputy Clerk of District Court III
Accountable For (Job Titles): None
FLSA Status: Non-Exempt

The Deputy Clerk of District Court is responsible for performing and assisting other court personnel in duties associated with case management activities of criminal, civil, traffic, or other cases before the district court from initial filing to final disposition, and for assisting other court personnel in completing these duties.
  • Performs court operations involved in the scheduling, handling and preparing of court calendars in accordance with the directives of the Clerk of Court.
  • Receives and reviews incoming documents to determine conformity to court procedures, laws and rules. Routes documents to proper offices and persons.
  • Ensures that cases are assigned to judicial officers in accordance with the district's caseflow plan. Provides proper notice to parties of case numbers and judge assignments.
  • Records incoming documents, case proceedings and dispositions into the Court's case management system. Processes court orders, notices and reports in accordance with business practices and established procedures.
  • Receives and records all fees, fines, bonds, restitution or other receipts submitted to the Clerk of Courts Office. Generates checks, balances tills, prepares deposits and assists with month-end financial activities.
  • Receives, answers and routes telephone calls to appropriate parties. Provides assistance to the public in their requests for information that do not involve legal advice, confidentiality or right-to-know laws.
  • Implements court procedures and rules and clerks hearings, as directed by the Clerk of Court. Organizes cases daily for each judge attending court, and coordinates the court session with the judge, court security, attorneys and parties to ensure it is managed and completed efficiently and effectively. Relates court documents to hearings and relates events to each other.
  • Searches criminal, civil, traffic and judgment records.
  • Participates in the management of the District Court jury program.
  • Ensures quality of court records by reviewing files and monitoring various reports so that the Court's records are maintained accurately and timely.
  • Performs other duties of a comparable level or type.
Minimum Qualifications & Certification or Licensing Requirements

Requires a high school diploma and two years of experience and training within the district court, a law office or related legal setting. After consideration of qualified candidates, applicants who do not meet the minimum experience requirements may be considered at a training wage.
Knowledge, Skill, & Physical Requirements

Knowledge Requirements:
  • Knowledge of general office procedures.
  • Knowledge of grammar.
  • Knowledge and understanding of legal terminology, court documents, court routines and operations.
  • Knowledge of office etiquette.
  • Knowledge of general laws, rules, policies and procedures pertaining to the court.
Skill Requirements:
  • Effective, courteous and professional Interpersonal and customer service skills adaptable to a diverse range of individuals.
  • Skilled in district court operations and routines of case processing and scheduling.
  • Skilled in preparing and processing of legal documents, orders, judgments or reports.
  • Skilled in reading, understanding and applying statutes and legal procedures/terminology.
  • Written communication skills to prepare reports, memos and letters.
  • Strong attention to detail ensuring accuracy of work.
  • Ability to efficiently organize and prioritize work to process court documents in a timely manner.
  • Skilled in the use of word processing and specialized court/ case management software.
  • Ability to work in a highly structured and fast-paced environment.
  • Ability to quickly and positively adapt to frequent changes.
  • Ability to show initiative.
  • Must be dependable.
  • Skilled in the operation and use of office equipment.
Physical Requirements:
  • The essential functions of the job typically require: sitting, stooping, kneeling, standing, walking, talking, hearing, seeing, feeling, reaching and fingering requirements or other reasonable methods that accommodate an individual in completing the essential functions of the job.
  • Employee may be subject to some limited travel in the performance of the job.
  • Physical requirements can typically be characterized as Light: Work involves exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. frequently, and/or a negligible amount of force constantly to move objects.


The North Dakota Court System offers an excellent benefits package including employer paid family health insurance premiums, retirement contributions and generous vacation and sick leave accruals, visit:

01

I understand that the starting salary is $4,009 (no experience), $4,164 (1 year of experience), or $4,325 (2 years of experience) per month, and that my application will not be considered if the starting salary is not acceptable.
  • Yes
  • No


02

Have you applied for a position with the ND Court System before?
  • Yes
  • No


03

Did you graduate from high school or receive a GED Certificate?
  • Yes
  • No


04

Do you have any of the following degrees or certificates?
  • Bachelor's degree in legal assistant, paralegal or related legal studies
  • Associate degree in legal assistant, paralegal or related legal studies
  • Certificate in legal assistant, paralegal or related legal studies
  • Other bachelor's degree
  • Other associate degree
  • Not Applicable


05

How many years of experience do you have working as a paralegal or legal assistant in a district court or a law office?
  • None
  • Some to less than 1 year
  • 1 year to less than 2 years
  • 2 years to less than 4 years
  • 4 years or more


06

If this question does not apply, state N/A. Please state your position and describe in detail your experience working as a paralegal or legal assistant in a district court or law office.

07

How many years of experience do you have working in a legal setting with legal terminology or court rules, procedures and functions?
  • None
  • Some to less than 1 year
  • 1 year to less than 2 years
  • 2 years to less than 4 years
  • 4 years or more


08

Please state your position and describe in detail your experience working in a legal setting with legal terminology or court rules, procedures and functions.

09

Have you ever worked in a clerk of court's office?
  • Yes
  • No


10

If this question does not apply, state N/A. Please describe in detail your work experience in a clerk of court's office.

11

How many years of general administrative work experience do you have? General administrative work experience includes a majority of the following duties: word processing; proofing; taking notes; filing, preparing and maintaining various forms, records, and documents; operating office equipment; scheduling; data entry; receiving, answering, and routing telephone calls; and assisting the public.
  • None
  • Some to less than 1 year
  • 1 year to less than 2 years
  • 2 years to less than 6 years
  • 6 years or more


12

If this question does not apply, state N/A. Please describe in detail your experience in word processing; proofing; taking notes; filing, preparing and maintaining various forms, records, and documents; operating office equipment; scheduling; data entry; receiving, answering, and routing telephone calls; and assisting the public.

13

What is your level of familiarity with the following computer programs?
  • None
  • Basic ability to use Microsoft Word and Outlook
  • Average ability to use Microsoft Word and Outlook
  • Above average ability to use Microsoft Word and Outlook including experience in Excel


14

If this question does not apply, state N/A. Please describe in detail your experience with the above software programs.

15

Do you have any experience with Odyssey File & Serve?
  • Yes
  • No


16

Are you a current employee of the North Dakota Court System?
  • Employed as a Deputy Clerk of District Court
  • Employed in another position
  • No


Required Question