Docketing Clerk

2 weeks ago

San Francisco, United States Avata Partners Full time
Job Description

Avata Partners is hiring for two (2) Docket Clerks to work with the managing partners for a well-known national firm in the San Francisco office. The Docket Clerk will provide support to the Managing Attorney, Managing Clerk, Assistant Managing Clerk, and the Department, coordinating clerical and administrative tasks. The Docket Clerk has a great deal of contact with lawyers, management, and staff in the firm and acts as a point of first contact in many cases so a strong client service ethic and a professional manner in all communications are of the utmost importance.

Responsibilities include but are not limited to:
  • Recording all litigation documents in the docketing database and, under the supervision of the Assistant Managing Attorney, calculating procedural due dates.
  • Assisting with the maintenance of the litigation docket/preparation of documents.
  • Providing administrative assistance to the Assistant Managing Clerk, as well as the Managing Attorney's Office.
  • Serving and filing legal documents in various state and federal courts and agencies - electronically and physically.
  • Generating and proofreading requested communications, documents, forms, and reports for the department.
  • Creating and maintaining department-wide files/libraries/databases. Performing data entry to maintain department databases, including working with firm personnel as necessary to ensure accuracy of data.
  • Preparing invoices for submission to Finance & Accounting and maintaining invoice files.
  • Assisting in the production of departmental policy/ procedure information.
Qualifications:
  • Bachelor's Degree or equivalent work experience.
  • Minimum of one year of experience in a law firm or corporate environment.
  • Proficiency using calendaring or docketing systems, such as eDockets, CompuLaw or MA3000 is a plus.
  • Proficiency/experience efiling documents through the Federal CM/ECF system or NYSCEF is a significant plus.
  • Proficiency in Windows operating systems and Microsoft Office Suite and/or related software.
  • Demonstrated experience working with databases.
  • Ability to work in a fast-paced environment while exhibiting a strong attention to detail and handling a variety of tasks simultaneously.
  • Excellent project management skills.
  • Ability to work independently and as a part of a team.
  • Ability to maintain a high level of confidentiality.
  • Strong problem-solving skills and an ability to prioritize and manage time effectively.
  • Excellent organization and communications skills, both oral and written.
  • Exceptional client service, both internal and external.
  • Flexibility to work additional hours, as necessary.

The anticipated base salary for this position is $50,000 to $55,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

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