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Assistant Purchasing Agent

2 months ago

Bozeman, United States Williams Homes Full time

Williams Homes is a privately held homebuilder based in Southern California. Williams Homes was founded in 1997 and built on the principles of integrity, trust, and partnership. Over the past 10 years Williams Homes has been consistently entering new markets such as Central Coast, CA, Montana, Idaho, Texas and this year Sacramento, CA and the High Desert, CA. An advantage of being a nimble and entrepreneurial family-owned company with our size and resources is that we can be in various markets. It's Williams Homes love for building that has resulted in the successful creation and delivery of numerous homes and new home communities, while making the American dream a reality.

We believe that home building is and always will be a fundamentally great business. Lance and Sadie Williams are committed to the long-term success of the company and to the employees. The most important assets in our company are the people that come to work at Williams Homes every day. Williams Homes has a culture where WE ARE Williams Homes and work as a united team. We celebrate successes together and we work thru losses together. Becoming a Williams Homes employee, means becoming a Williams Homes family member.

Williams Homes is currently building near the ocean, in wine country, in the mountains, and in all places beautiful. Come join the Williams Homes family and help us build the American dream near you.

THIS POSITION IS LOCATED IN OUR BOZEMAN, MT OFFICE. NOT A REMOTE POSITION.

Summary/Objective:

The Assistant Purchasing Agent is responsible for supporting the Purchasing Manager on new and existing projects. This includes working closely with other members of the purchasing dept, construction, subcontractors, accounting, sales & escrow. This shall include but not be limited to preparing/emailing bid packages, updating budgets in excel & Newstar and preparing price change packages.

Essential Job Duties:

•Compile award package documentation and upload to SharePoint for administrator to process.

•Prepare bid packages and send to subcontractors on new projects.

•Research and adjust variances in job cost for directs.

•Prepare base house lot starts by phase.

•Update standard specifications after award with contracted manufacturer and model information.

•Receive contract and price change bids from subcontractors, spread bids for Purchasing Manager to review.

•Collect trench dates from field Superintendents and enter in Newstar OnLocation scheduling tool.

•Maintain phase budgets per project.

•Overseeing contract administrator, ensuring all contracts, bid, and award logs are up to date and available to the team.

•Interact with suppliers/trade partners and field staff to resolve specification, payment, and/or PO discrepancies.

•Request documents for Vendor Setup, including W-9, contractor's license, insurance, etc.

•Coordinate with Options prior to starting base house PO's.

•Ongoing vendor training for Newstar Vendor Portal.

•Newstar training as needed. Train new employees and update procedures as needed.

Education, Knowledge, Skills and Abilities:

Requirements

EDUCATION, KNOWLEDGE, SKILLS AND ABILITIES:

•High School or GED Diploma required. Associates Degree in Business or similarly related major, preferred.

•3+ years in administrative support role. Homebuilding, construction, or related field preferred.

•Strong knowledge of and experience with general contract terms and conditions.

•Strong knowledge of home building construction, estimating, construction schedules, and purchasing processes.

•Experience in subcontractor negotiations and cost controls.

•Excellent communication and problem-solving skills.

•Proficient in MS Office suite experience and computer skills.

•Requires the ability to work while functioning under the pressure of problem solving and managing time sensitive deadlines.

DISCLAIMER: Please note this job description is not designed to be a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Employee may be asked to perform other duties as assigned. Williams Homes is an Equal Opportunity Employer.

Williams Homes, Inc. is not accepting unsolicited assistance from search/recruiting firms for this position. Please, no phone calls or emails. All submissions by search/recruiting firms to any employee at Williams Homes whether via email, Internet, phone call, or any form and/or method without a valid written agreement in place for this position will be deemed the sole property of Williams Homes. No fees will be paid in the event the candidate is hired by Williams Homes as a result of the referral.

Salary Description

Salary + Bonus