Occupancy Specialist II
2 weeks ago
WinnCompanies is looking for a dependable and detail-oriented Occupancy Specialist II to join our team at Bridgeton Villas, a 156-unit affordable housing community located in Bridgeton, NJ.
In this role, you will be responsible for assisting the Property Manager with the initial, interim, and annual tenant recertifications at the property by working with multilayered affordable programs.
This opportunity offers a typical work schedule: Monday through Friday 8:30am - 5pm.
Responsibilities
- Process initial, interim, and annual recertifications.
- Notify residents of their impending recertifications using notices supplied by Property Management Software.
- Conduct the recertification interviews with residents.
- Review each recertification to ensure that all checklist items are complete.
- Send recertification verification forms to the appropriate agencies (e.g., Social Security Administration, place of employment, welfare agency, Veterans Administration) relevant banks, and other organizations (e.g., drug stores).
- Complete the recertification worksheet necessary to prepare the voucher (i.e., Form 50059) for the local HUD office, state agency, or local housing authority.
- Assist the Property Management staff with preparing for the property review by owners, regulatory agencies, auditors, etc., as necessary.
- Ensure all information is accurate and entered in the Property Management Software.
- Comply with company policies regarding the proper treatment of Tax Credit and Resident files. Investigate EIV and HUD discrepancies.
- Assist the Property Management staff with all facets of the move-in process.
- Ensure that files comply with the regulations of all funding/regulatory agencies.
- Ensure recertifications are fully completed and executed with Property Manager and resident signatures by the date due.
- Ensure that the recertification reporting calendar is followed and that all recertification reports and letters to tenants are run and delivered timely.
- Ensure all prospect information is maintained and managed in a waitlist and in compliance with regulations, including but not limited to: completing guest cards, purging the waitlist at periodic intervals to ensure active and available prospects are at the top of the list, keeping in contact with the top prospects to ensure interest continues when vacancies become available, etc.
- Show vacant apartments or take prospects on property tours to solidify interest and pre-qualify applicants as necessary explaining income qualifications and required documentation for certification process.
- Perform special assignments as necessary.
- High school diploma or GED equivalent.
- 3-5 years of relevant work experience.
- Experience with computer systems, including web-based applications and Microsoft Office.
- Excellent customer service skills.
- Solid verbal and written communication skills.
- Good organizational and administrative skills.
- Ability to consistently meet required deadlines and follow schedules.
- Ability to complete repetitive tasks with a high level of detail.
- Ability to plan and schedule 4 months of work activity.
- Certified Occupancy Specialist COS and Tax Credit Specialist Certifications (Must have at least one and obtain missing certification within the first 90 days of employment).
- Experience working at multifamily LIHTC property.
- Associate's degree.
- Specialist in Housing Credit Management (SHCM) certification.
- Certified Occupancy Specialist (COS) or Certified Professional of Occupancy (CPO) certifications.
- Prior PBS8 experience
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