Associate Director of Advancement

Summary Wayland is an independent, coed college preparatory school for boarding and day students, founded in 1855. The school’s rich, rigorous academic program features exceptionally small classes, capstone projects at every grade, active media studies, environmental science, and STEAM programs, and an array of AP offerings. The diverse and welcoming school community brings together students from across the United States and more than 25 other countries in an intimate learning environment, with a student-faculty ratio of 5:1. Wayland’s historic campus is located in the heart of the Midwest in Beaver Dam, Wisconsin—just 40 miles from Madison and 60 miles from Milwaukee. With a diverse student body, the educational experience and community at Wayland provide the perfect learning environment for the 21st century. The wide-range of course offerings provide students with the opportunity to explore areas of individual interest and personalize their experience. Our school motto, “Knowledge and Character,” guides us in preparing our students for successful futures. Essential Functions The Associate Director of Advancement is responsible for a variety of fundraising capabilities as listed below. In addition, this position is responsible for guiding the day-to-day operations of Wayland’s Advancement Office which includes oversight of calendaring all activity, managing weekly staff meetings, managing inventory of supplies and associated budget, and when the Director of Advancement is not available, serve as the point person in the office. Essential fundraising duties and responsibilities include the following: Build more valuable relationships with a portfolio of 100 prospects who have the capacity to contribute at the 1855 Society level and will be expected to meet established visit and solicitation metrics. Some travel in Wisconsin will be required. Create, solicit, and steward all the components of a Reunion Giving program as it relates to fundraising. Work closely with the Director of Alumni Engagement and Academy Fund on the oversight of content and message, development, production and distribution of all marketing materials necessary to achieve desired gift yields, execution of direct mail campaigns, phonathon, mail and face-to face solicitations. With the Director of Major Gifts build and implement all of the components of a current parent cultivation and solicitation program, including writing profiles on our “parents of note” each year and hosting international parent video conversations. With the Director of Alumni Engagement and Academy Fund and the Director of Marketing and Communications, establish an annual Day of Giving. With the Director of Donor Relations help coordinate the annual stewardship reports for endowed funds, including the student thank you notes process. Serve as the staff organizer for the Annual Big Red Golf Classic

. Plan, implement, and monitor the matching gifts program which capitalizes on the potential to maximize the benefits of our donors working at matching gift companies. Expand the student phonathons

. With the Director of Advancement, provide regular reporting and analysis of annual giving results. Use data to continuously adjust and make recommendations to improve annual giving programs. Serve as a strong team member when asked for assistance with advancement and school events. SUPERVISORY:

Oversee the Advancement Office staff. Support volunteers who may be working on Reunion Giving or events, including student volunteers. QUALIFICATIONS:

The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION and/or EXPERIENCE: Must have a bachelor’s degree with at least five years of successful experience in solicitation or sales. A successful track record in writing and producing communications is required. Excellent organizational, written, verbal and interpersonal skills are required, along with attention to detail and a goal-oriented work ethic. COMMUNICATION SKILLS: Ability to present information, analysis, ideas, and positions in writing or in oral presentations in a clear and convincing manner to effectively reach intended audience. INTERPERSONAL SKILLS: Ability to create strong relationships with constituents and colleagues to develop trust and credibility. Ability to work through interpersonal conflicts to ensure problems are addressed and relationships are strengthened. Strict respect for confidentiality of information. AGILITY:

Readily respond to pressing and changing demands of constituents and within the organization. INITIATIVE: Seek opportunities to improve, streamline, and reinvent work processes as a means to improve Wayland’s performance and effectiveness. Think expansively by combining ideas in unique ways or making connections between disparate ideas. ACCOUNTABILITY:

Take responsibility for individual and team goals. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The noise level in the work environment is usually moderate. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk, stand, sit, and talk or hear. The employee is required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee may lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and the ability to adjust focus. Regular and timely physical attendance at all scheduled mentoring, and supervising events or duties is a necessity for this job. Travel Required Unless otherwise explicitly agreed upon by the Head of School, employees must have a valid driver’s license, three years of U.S. driving experience upon hire, and maintain the motor vehicle records standards as set forth by the employee handbook. Required or Preferred Education and Experience Bachelor’s degree required. Five or more years of proven fundraising or sales experience required. Excellent communication, organizational and interpersonal skills required. Working knowledge of Raiser’s Edge 7 and/or NXT, Word, Excel, and PowerPoint highly preferred. Must be a self-starter who can work independently, solve problems, handle confidential information, and navigate sensitive situations. Ability to work collaboratively in a team situation required. A clear understanding of the mission, values, and traditions of an independent school or private college Work Authorization Employee must be authorized to work in the United States of America. Employee must provide identification documentation, provide a list of all states/countries of residence over the past seven years, and pass a comprehensive consumer background check (criminal, department of motor vehicle, credit, and others as needed) prior to employment. Affirmative Action/EEO statement Wayland Academy is committed to a workplace free of discrimination. Wayland Academy cannot and will not tolerate discrimination based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age protected genetic information, status as a parent, marital status, political affiliation, or retaliation. In addition, Wayland Academy will not tolerate any type of harassment, either sexual or nonsexual, of any employee or applicant for employment. Other Duties Staff may have reasonable duties and responsibilities assigned to him/her by the Head of School that the Head of School deems in his/her sole discretion to be desirable to the smooth functioning of the Wayland Academy programs.

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