Fleet Specialist

4 weeks ago

Portland, United States Central City Concern Full time

Central City Concern is an innovative nonprofit agency providing comprehensive services to single adults and families in the Portland metro area who are impacted by homelessness, poverty and addictions. We hire people that are skilled and passionate to meet our mission to end homelessness through outcome-based strategies which support personal and community transformation.

Fleet Specialist:

Provides administrative and transportation support to the Fleet Manager in managing the fleet of vehicles at Central City Concern.

DESCRIPTION OF DUTIES:

  • Oversee the repair, maintenance, parking, licensing, and registration for all vehicles in CCCs fleet.
  • Code and submit all vehicle repair invoices as well as maintenance and fuel bills for the Fleet Manager to review.
  • Respond to and assist with the repair process for vehicle breakdowns, lockouts, or collisions as directed by Fleet Manager.
  • Run reports on CCC fleet utilization and assist with analysis.
  • Transport CCC staff to and from events as assigned.
  • Coordinate pick-up and delivery of donations to CCC.
  • Transport CCC property and equipment as requested.
  • Transport inter-office mail to CCC Programs and Facilities.
  • Maintain a system for trip logs and submit on a daily basis.
  • Maintain a clean, sanitary, and safe vehicle.
  • Must always wear identification name tag when on duty.
  • Adhere to all state and federal privacy regulations, including HIPAA and 42 CFR Part 2, and to CCC policies and agreements regarding confidentiality, privacy, and security. Support compliance with all privacy and security requirements pursuant to community partners' and outside providers' patient confidentiality agreements, including privacy and security requirements for EMR access. This includes immediately reporting any breach of protected health information or personal identification information of any person receiving CCC services by CCC or an outside provider to the CCC Compliance Department, as well as to your supervisor or their designee.
  • Perform other duties as assigned within the scope of the work.
SKILLS AND ABILITIES:
  • Ability to work amicably with staff and clients.
  • Ability to follow written and verbal directions.
  • Sufficient manual dexterity and physical ability to perform assigned tasks.
  • Ability to manage time and meet deadlines.
  • Ability to work courteously and effectively communicate with the public, tenants/clients, medical personnel, and co-workers.
  • Ability to maintain accurate records and necessary paperwork.
  • Ability to understand and follow oral and written instructions.
MINIMUM QUALIFICATIONS:
  • Requires high school diploma or GED and six months of work experience transporting people and/or materials. Experience coordinating fleets preferred.
  • Must be proficient in general business computer applications (Microsoft Office Suite). Experience working with databases preferred.
  • Physical ability to bend, stoop, kneel, squat, twist, reach, pull and lift heavy objects and ability to climb stairs.
  • Ability to adhere to Central City Concern's drug-free workplace which encourages a safe, healthy and productive work environment and complies with the Drug-Free Workplace Ace of 1988. An employee shall not, in the workplace, unlawfully manufacture, distribute, dispense, possess or use a controlled substance or alcohol.
  • Must pass a pre-employment drug screen and background check.
  • Will be required to carry a cell phone for work use. Cell phone to be provided by Central City Concern.
  • Must possess a current driver's license, qualify as an Acceptable Driver as designated in Central City Concern's Fleet Safety policy. Must pass an initial driver training within 60 days of being an approved driver and continued recertification training.
  • Must adhere to agency's non-discrimination policies.
  • Ability to effectively interact with co-workers and clients with diverse ethnic backgrounds, religious views, political affiliation, cultural backgrounds, lifestyles, and sexual orientations and treat everyone with respect and dignity.
Benefits: Central City Concern offers an incredible benefits package to our Regular/FT employees:
  • Generous paid time off plan which provides up to 4 weeks of PTO accrual in the first year. Accrual increases with longevity.
  • Amazing 403(b) Retirement Savings plan with competitive employer match with 4.25% in the first year, 6% in the second year, and 8% in the 3rd year.
  • 11 paid Holidays PLUS 2 Personal Holidays to be used at the employee's discretion.
  • Comprehensive Medical, Vision, and Dental insurance coverage.
  • Employer Paid Life, Short Term Disability, AND Long Term Disability Insurance
  • Excellent relocation package for those roles that qualify.
  • Sabbatical Program offering extended time off at years 7, 14, and 21.


This description is intended to provide a snapshot of the work performed and is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of the position.

As an agency deeply rooted in recovery, part of our policy and commitment to a drug and alcohol-free workplace includes post-offer, pre-employment drug screens. Please note we follow Federal Guidelines regarding prohibited substances, even for those legal at the state level.

Central City Concern is a second chance employer and complies with applicable laws regarding consideration of criminal background for employment purposes. Government regulations, contractual requirements, or the duties of this job may require CCC to conduct a background check and take appropriate action to address prior criminal convictions.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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