Onboarding Specialist
4 weeks ago
Onsite position; Location: NMHC - 541 Fairbanks Ct, Chicago, IL, 60611.
Requesting additional support to upload over 2,000 licensure, certification and education documents into employee personnel files to maintain. Compliance data entry experience, comfortable with navigating multiple systems, strong attention to detail.
" Manages and provides subject matter expertise regarding all aspects of the onboarding process for assigned business
units.
" Provides advanced interpretation, analysis, and administration of complex onboarding inquiries/ escalations, including
troubleshooting skills/ expertise to coordinate problem determination and solution. Strategically partner with team
members across multiple functions to best deliver determinations and solutions.
" Works collaboratively with other HR and IT teams to ensure exceptional customer service and seamless onboarding for
hires.
o Ensures completion of online documents by applicants and new employees as required by the Department of
Labor, BCIS and other State and Federal agencies.
o Maintains and supports all regulatory standards.
" Audits onboarding activities to ensure timely, accurate processing of hire data across multiple systems.
" Troubleshoots Applicant Tracking System and Onboarding System issues with candidates and assists with on-line support.
" Ensures hires are cleared and compliant prior to hire according to NM and applicable regulatory standards.
o Performs thorough licensure/certification/education verifications.
o Orders and reviews background checks and fingerprinting. Assesses background results to confirm employment
eligibility per applicable laws and regulations.
o Coordinates with Occupational Health Departments as well as external vendors to establish physical clearance.
o Identify, classify, maintain, and protect files, documentation, and sensitive information consistent with record
handling and retention requirements, and report any breaches with delay.
" Follows legal standards when disseminating information and when following internal processes.
" Prioritizes tasks and issues to ensure they are addressed according to organizational standards.
" Conducts crucial conversations regarding offer and clearance status with hires, hiring managers and business partners.
" Exemplifies NM Service Excellence standards to internal and external customers at all levels of inquiries, from phone calls,
e-mail requests and walk-ins.
" Identifies opportunities to update existing knowledge base / content maintained by the Talent Acquisition/Onboarding
Department.
" Remains abreast to Human Resources trends via attendance at conferences/workshops, professional affiliations, webinars
and literature review.
" Other duties as assigned, including but not limited to process documentation, auditing data and process improvement
initiatives.
AA/EOE.
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