Library Associate

The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting our important government records; and registering corporations and charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.

The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.

The Washington State Libraryconnects people to the power of libraries. As Washington's oldest cultural institution, the library's unique and rare collections date back to territorial days. Resources include historical print and digital compilations, collections of state newspapers and maps, state and federal government publications, and the Ask-a-Librarian service. Library Associate - Library & Archives Paraprofessional 2 Permanent, Full-Time

Under the supervision of the Institutional Librarian, this position is responsible for the delivery of library and information services to the incarcerated individuals of the Clallam Bay Corrections Center.

Please note: Interviews for this position will be conducted on an on-going basis. It is in the candidate's best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time. Delivers services at an institutional branch library
Tasks include:

• Assists supervisor with the selection of library materials and with periodic weeding
• Selects appropriate MARC records for new materials
• Processes incoming materials per established procedures
• Performs circulation functions, including creating and updating patron and item records, and managing holds
• Assists with hiring, training, and coordinating the daily work of incarcerated library clerks
• Processes ILL lending and borrowing requests.
• Orders and maintains library and office supplies
• Compiles periodic statistical and narrative reports

Performs bibliographic and information searches and answers reference questions
Tasks include:

• Searches for, evaluates, and selects material to fill general information requests
• Assists supervisor with provision of reentry information

Participates in branch library program and assists other branches
Tasks include:

• Provides technical support or subject expertise to accomplish program goals
• Works with colleagues on projects for other branches
• Helps develop policies and procedures for area of responsibility.
• Attends office sponsored training activities and events

Required Qualifications:

• Within the past 10 years, one year of experience in a library providing adult/young adult public service.
• Ability to read and write English language.
• Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position.

Preferred/Desired Qualifications:

• Experience with OCLC WorldShare interlibrary loan.
• Experience providing adult/young adult reference and readers advisory services.

WORKING CONDITIONS
The position entails extended periods of sitting and standing, predominantly in a library or office setting where frequent interaction with the public is expected. The role demands flexibility, as it involves working under adverse conditions and adhering to standard business hours from Monday to Friday, 8am to 5pm, with the possibility of evening and weekend assignments. Some travel is required, with occasional overnight stays within Washington State. Duties necessitate variation in working hours during travel. The primary clientele comprises incarcerated individuals in an adult correctional facility, necessitating interaction with both internal and external stakeholders through various channels such as in-person, phone, and email communications.

SPECIAL REQUIREMENTS/CONDITIONS OF EMPLOYMENT

• Willingness and ability to work within the constraints of the institution and work effectively with incarcerated individuals
• Successful completion of DOC CORE training must be completed within the first 9 months of employment
• Must pass criminal history background check

How to Apply:

• To be considered for this position you must attach the following:
  • Letter of interest describing how your experience and qualifications relate to the duties and qualifications of the position.
  • Current Resume
  • Three Professional references. Personal references will not be considered.
• You must complete the supplemental questions at the end of this application. Incomplete responses such as "see resume" will not be considered.
• All veterans must include a copy of your DD214 to receive preference in the hiring process. You must black out your social security number before attaching it to your application.

The Office of the Secretary of State is an equal opportunity employer (EOE). We do not discriminate on the basis of religion, age, gender, marital status, color, creed, national origin, political affiliation, military status, gender identity, sexual orientation, or any sensory, mental or physical ability. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing the announcement in alternative format, should email HR@sos.wa.gov.
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