Manager, Procurement

4 weeks ago

Springfield, United States curiate.co Full time
Job Description

SUMMARY OF FUNCTIONS

The Procurement Manager is accountable for Curia's Procurement performance at the assigned regional, country or site level. This position has responsibility for all aspects of Operational Procurement, coordinating Project Management of Procurement projects at site and "in country" sourcing and negotiations. The spend managed will cover both direct and indirect goods and services and entail the active engagement of specialist Curia Procurement resources around the world.

Operational responsibilities include ensuring materials are available for production according to schedule, inventory is minimised and cash management is optimised. Management of Procurement projects requires functional alignment to provide an efficient implementation process for early recognition of savings. Sourcing and negotiations are to be conducted at a country level with local suppliers or as designated by Procurement Management.

The incumbent will also have managerial responsibility for staff and should demonstrate exemplary leadership qualities in order to develop, motivate and retain staff.

MAJOR DUTIES AND RESPONSIBILITIES
  • Performs management responsibilities including, but not limited to: hiring and termination decisions, coaching and development, rewards and recognition, performance management and staff productivity.
  • Manages the day-to-day operations of the local Procurement operations team, to include policy and process enforcement, personnel management, supplier onboarding, transaction management and fiscal responsibility.
  • Ensures alignment with HR on contingent labor requirements and ensures the proper deployment of all contingent labor policies and requirements.
  • Acts as a business partner to internal and external stakeholders and provides a single point of contact for all Procurement operations related questions, feedback, transformations or service escalations in coordination with Global Procurement leadership
  • Develops and maintains effective working relationships with business partners and stakeholders both internal and external
  • Develops, maintains, reviews and communicates appropriate metrics and key performance indicators and identifies problem areas for root cause and remediation.
  • Compliance with international and local laws governing procurement practices
  • Supports preparation and execution of local compliance and controls initiatives
  • Monitors and executes the end-to-end process related to standard purchase order-based procure to pay process including order placement, monitoring, expediting/de-expediting and invoice issue resolution.
  • Assists with the development and implementation of procurement policies, processes, and systems and ensures compliance with those at the local level.
  • Leads local implementation, change management and adoption of Global Procurement standards, processes and procedures (including delivery of training, local documentation and/or communications as required).
  • Drives continuous improvement and simplification of local procurement processes in alignment with Global Procurement operations
  • Responsible for local audits associated with the procure to pay controls identified in the documented processes
  • Ensures the Past Due purchase orders report is managed effectively to ensure suppliers payment terms are not compromised
  • Manages site cash effectively by ensuring the economic order quantities are appropriate, payment terms are maximised and MRP exception messages (EXDX) are regularly reviewed and executed.
  • Provides support for defined Category Strategies and executed sourcing projects, including resource allocation and management. Collaborates with the Category Management team to ensure sourcing projects are implemented in an effective manner.
  • Manages Supplier Relationships including Performance Management, Risk Management at a country level.
  • Identifies new potential suppliers, executes Supplier Selection and conducts Negotiations (country level) according to the prescribed programs and category strategies
  • Negotiates and establishes contracts with local suppliers with terms which are favorable to Curia
  • Performs Contract Management (local suppliers) referring to Legal as required
  • Acts to reduce the administrative burden in Procurement through the elimination or reduction of routine tasks and non-value adding activities enabling Procurement staff to focus on increased levels of value-add to the organization
  • Monitor metrics and KPIs to help assess the health and quality of all procurement-related activities on site, ensuring the timely delivery of services and goods, proper alignment with the Organization's commercial and contractual requirements, mitigation of risk and accurate and timely payment for goods and services.
  • Executes local eSourcing activities including training of suppliers and running events within the guidelines provided.
  • Conducts business with the highest level of integrity ensuring compliance with the Curia Code of Ethics and Business Conduct.
  • Constructs a multiyear program of cost savings initiatives in association with Category Management and communicates those into the GPO savings program for inclusion in the Cost Improvement Program of the company.
  • Executes procurement activities under the direction of Category and Operations Procurement Management.
  • Constructs business cases related to plant savings for submission to and recording by the Global Procurement Organisation. Assists with the capture of cost savings and avoidance during purchase order placement while ensuring coordination with global and regional contracts
  • Execute other duties as assigned.
  • Travel: 0 - 15% of time
QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience
  • Bachelor's Degree, preferably in Chemistry or Engineering
  • Recognized Qualification in Procurement, such as CPSM, preferred
  • Leading experience and knowledge in negotiation preparation and execution
  • 5 years' experience in Procurement Management (or 5 years as a Procurement Specialist) preferred
  • Experience of Sourcing within country and well connected to the supply base
  • Strong verbal and written English communication skills including the ability to make effective presentations
  • Strong analytical and problem-solving skills with high attention to detail and accuracy
  • Proficient in Microsoft Excel, Power Point, Word, Project and AO or Visio
  • Pharmaceutical or Life Sciences industry experience desirable
  • Effective time management, organization and prioritization skills
  • Process driven approach to problem solving
  • Solid working knowledge of ERP in Oracle or SAP and MRP
  • Ability to make sound independent judgments regularly
  • Demonstrated ability to implement processes to completion
  • Ability to work under pressure and to tight deadlines
  • Demonstrated ability to manage multiple projects in parallel to conclusion
  • Highly persuasive
  • Practical experience in eSourcing and running eRFP, eRFI, forward and reverse auctions
  • Strong interpersonal skills with a proven ability to form close, amicable, trusting relationships across businesses, internal functions, and across all levels within an enterprise
  • Practical knowledge and use of analytical techniques in Procurement preferred
  • Demonstrated ability to consistently exceed goals

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