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Security Clearance Processor

3 months ago

Richland, United States Paragon Security Systems Full time

JOB SUMMARY The Security Clearance Processor (SCP) is a key member of our Client's Security Clearance team and is responsible for managing and maintaining all aspects of security clearances held by assigned Client personnel.Key duties include processing visit requests, interacting with Clients as well as Government representatives, conducting audits, handling eligibility changes as well as a variety of administrative functions. The SCP will use various databases to include the DEO system of record as well as internal HR systems.Ideal candidates demonstrate strong excel skills and comfortable working in a computer-based environment, maintain discretion and confidentiality, have an exceptional eye for detail and can work well in a deadline driven environment. ESSENTIAL FUNCTIONS The functions listed describe the business purpose of this job.Specific duties or tasks may vary and be documented separately.The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified according to business necessity. All assigned duties or tasks are deemed to be part of the essential functions unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions. Employees are held accountable for successful job performance.Job performance standards may be documented separately and may include functions, objectives, duties, or tasks not specifically listed herein. In performing functions, duties, or tasks, employees are required to know and follow safe work practices and to be aware of company policies and procedures related to job safety, including safety rules and regulations.Employees are required to notify superiors upon becoming aware of unsafe working conditions. All functions, duties, or tasks are to be carried out in an honest, ethical, and professional manner and are to be performed in conformance with applicable company policies and procedures.In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives. Core Duties include: Provide technical administrative expertise for the implementation of the U.S. Department of Energy (DOE) Personnel Security Program to include: Security clearances and special access processing, adjudication of investigative reports or other security-related information, Human Reliability Program (HRP), Administrative Review process, Personal Identity Verification (PIV) Program in accordance with Homeland Security Presidential Directive 12 (HSPD-12). Ensure clearance paperwork is completed in a timely manner and documentation of all associated clearance paperwork is accurate. Assist in the use of applicable DOE personnel security databases, and others to ensure accurate clearance activity for HRP, security clearance holder, PIV holder and/or applicant for security clearance in a timely manner. Assist in preparation draft and final correspondence, including security related forms, letters, and memorandums related to security clearance activities. Assist in review for completeness and process security clearance-related documents. Assist in the duplication of security records, including personnel security files. Support various security initiatives, such as administrative review, psychiatric evaluations, and special program clearances. Provide assistance in preparing security documents in electronic format (compact disc) for submittal to DOE-Headquarters. Assist in development of Project Scanning Plan. Maintain the Foreign National Access Program (FNAP) to include routing visits/assignments for approval and maintaining records. Coordinate with DOE contractor FNA personnel to include Pacific Northwest National Laboratory (PNNL), Hanford Mission Integrated Solutions (HMIS), and Bechtel: Engineering, Construction & Project Management (BNI) as appropriate in the approval of RL visits/assignments to their facilities. Approve FOCI actions from HMIS in IDMS. A D D I T I O N A LK E YS U C C E S SA C T I V I T I E S K eeps informed of industry trends through benchmarking, participation in professional associations etc. to support operations. Maintains a positive, professional environment in full compliance with applicable laws, regulations, policies and procedures; acts to ensure that employees understand and comply with applicable laws, regulations, policies and procedures. Performs additional functions, duties and specific tasks of a similar nature and scope as necessary in order to achieve assigned business objectives. MINIMUM QUALIFICATIONS AT ENTRY Additional qualifications may be specified and receive preference depending upon the nature of the position. Basic Qualifications U.S. Citizenship required At least 18 years of age Current active 'Q' access authorization Ability to acquire and maintain any other specific special clearances / access requirements where appropriate Education/Experience High school diploma / GED or equivalent At least one (1) year experience with security clearances and special access processing at the Q/Top Secret/SCI level or higher, processing and adjudication of investigative reports or other security-related information, Human Reliability Program, Administrative Review process, PIV credentialing and suitability and any other personnel security related programs. Program managers will have no less than three (3) years' experience in managing a personnel security department/office/section that processes and adjudicates PIV credentials in accordance with HSPD-12, Clearances in accordance with 10 CFR 710 and Human Reliability Certification in accordance with 10 CFR 712. Background Prerequisites Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements Competencies (as demonstrated through experience, training, and/or testing) Thorough knowledge of office policies, procedures, and standards. Ability to interpret instructions furnished in written, or oral formats. Ability to write original and effective correspondence. Exceptional and consistent attention to detail Excellent planning, organization, project coordination and time management skills. Ability to use personal computers and various office technology. Proficiency with MS Office Suite, including word processing, spreadsheet production. Ability to communicate clearly and effectively.Professional, courteous telephone communications. Ability to work independently and as part of a team. Positive/proactive attitude and desire to support business efforts. Demonstrated energy, drive, determination, and persistence, even when confronted with challenges. Ability to present information effectively and respond to questions from groups of managers, customers, and business leadership. Ability to carry out multiple assignments concurrently. Ability to interact effectively at all levels and across diverse cultures. Ability to be an effective team member and handle project assignments responsibly. Ability and willingness to adapt quickly to shifting deadlines and priorities. Strong sense of urgency and accountability Ability to adapt to changes in the external environment and organization. Strong customer service and results orientation. WORKING CONDITIONS (Physical/Mental Demands) With or without reasonable accommodation, requires the physical and mental capacity to effectively perform all essential functions.In addition to other demands, the demands of the job include: Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations. May be exposed to stressful situations. Handling and being exposed to sensitive and confidential information. May be required to work additional hours without advance notice. Required ability to handle multiple tasks concurrently. Frequent sitting, standing and walking, which may be required for up to 8 hours per day and may involve climbing stairs and walking up inclines and on uneven terrain. Occasional reaching with hands and arms, stooping, kneeling, crouching and crawling. Close vision, distance vision, and ability to adjust focus. Occasional lifting and/or moving up to 10 pounds and occasionally up to 25 pounds. Wage for this position is $33.16 with a Health and Welfare benefit of $4.57 where applicable. Benefits: Medical, Dental, Vision, 401k (if paid via Health and Welfare benefit, there is no separate company contribution) The paid leave for full time employees is from 80-160 hours / year based on longevity in the position, and sick leave is a minimum of 48 hours per year for a full-time employee A Word about EEO, Pay Transparency and Other Requirements.... All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. VA License Number: 11-4665