Finance and Contract Accountant

3 weeks ago

Chicago, United States The Salvation Army USA Central Territory Full time

Oversee the financial operations of the City Missions Department under general direction of the Director, with occasional assistance from the DHQ Finance Department and Program Managers. Oversee financial operations for City Missions Department in a timely and accurate manner and according to industry and Salvation Army standards.

POSITION TITLE: Finance and Contracts Accountant

LOCATION/DEPARTMENT: North & Central Illinois Division / City Missions

REPORTS TO: Director

FLSA CATEGORY: Exempt

STATUS TYPE: Full-Time

DEPARTMENT MISSION: To assist in accomplishing the mission of The Salvation Army through the coordination of all mission activities, corps and social service, within the "City Mission" department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  1. Oversee or prepare the filing of billings and reports to funding agencies as required by the funding agency on a timely basis.
  2. Ensure that billings to funding agencies posted on a timely basis, no later than the cut-off date announced for the previous month.
  3. Oversee the transmittal of invoices to CF Accounting Payable for timely vendor payment, with accurate account coding for the financial records.
  4. Oversee the transmittal of cash receipts to CF Accounting for timely deposit, with accurate account coding for the financial records.
  5. Provide financial oversight for all City Missions programs.
  6. Prepare and enter the local monthly bank transactions each month and send the monthly bank reconciliation to City Fund Accounting.
  7. Oversee the proper handling of petty cash and all components thereof. Establish/maintain proper transaction procedures, timely submission of expense documentation, and reconciliation to imprest balances.
  8. Analyze and review monthly financial statements with Director and with program managers.
  9. Assist Director and Program Managers in development of annual budgets.
  10. First contact for program managers/staff of assigned programs concerning financial information.
  11. Assist in the development of government contract related budgets, both for new and renewal contracts, working with Director and Program Managers to evaluate potential new grants. Prepare cost/benefit analysis on potential grants and assist in preparing budgets for new grant applications.
  12. As needed, attend financial related meetings with grantors to:
    1. Develop an understanding of funder requests and policies to ensure compliance.
    2. Consult with program staff on funder requirements.
    3. Work with appropriate Program Managers/staff in reviewing contract results and the renewal of contracts.
  13. Manage grant tracking, billing and cash draws for all government sources; file quarterly, annual, and as needed reports.
  14. Provides supervision to the Program & Finance Assistant.
  15. All other duties as assigned.

EDUCATION/EXPERIENCE

  • BA in Finance or Accounting preferred
  • At least 5 years of work experience in bookkeeping, accounting or financial management
  • Experience with a computer based work environment and an excellent working knowledge of Word, Excel and data base management systems
  • Experience with grant management preferred.
  • Supervisory experience preferred.

COMPETENCIES

  • A working knowledge of the principles of accounting
  • Good communication and interpersonal skills
  • An excellent attention to detail
  • Demonstrated ability to use initiative and be a self-starter
  • A positive attitude and the ability to be flexible in light of changing job situations/priorities
  • An ability to work with confidential material
  • A willingness to support the mission of The Salvation Army

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