Contracts Specialist

3 weeks ago

Birmingham, United States Birmingham Jefferson County Transit Authority Full time

Job Description Job Description The Contracts Specialist maintains the contract administration system to ensure its third-party contractors comply with the terms, conditions, and specifications of their contracts or purchase orders and applicable Federal, State and local requirements new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Responsible for ensuring the organization follows FTA Circular 42201F Third Party Contracting Regulations.ESSENTIAL JOB FUNCTIONS1. Audits subrecipients of grants for compliance with federal, state and BJCTA regulations and policies.2. Writes and manages all vendor contracts and enter into the contract management system.3. Prepares and administers engineering, construction and equipment-procurement contracts, services, lease and maintenance agreements, work directives, and task orders; advertises invitation to bid and requests for proposals, coordinates the award and execution of contracts/agreements, non-competitive procurements and emergency contracts/-procurements, plans and coordinates procurement activities within the scope of contracting responsibilities; prepares and edits work products for completeness and accuracy.4. Manages and enters all subrecipient contract information into contract management system.5. Assists in the development of grant, procurement, and compliance documents to ensure compliance with federal, state and BJCTA regulations and policies.6. Prepares a wide-range of financial statements, legal documents and reports.7. Interprets policies and procedures as established by the Board of Directors and the CEO relevant to contracts.8. Compiles data based upon research techniques and on statistical compilations involving an understanding of agency policies and procedures.9. Attends internal meetings, as required, and keeps management aware of anything that may need attention.10. Attends meetings with the CEO or designee.11. Works with the Compliance and Procurement leadership to ensure that Conflict of Interest Statements for Board of Directors and Authority employees are signed annually. This will include notification of specific deadlines and requirements for filing these documents.12. Composes reports and correspondence.13. Conducts special assignments as needed to ensure the projects are completed timely.14. Ensures that the Executive, Grants and Procurement office maintain strict standards of confidentiality.15. Confers with management staff on contract issues as needed.Attends and participates in management, project review and related committees or meetings; prepares materials and participates in presentations.16. Responds to requests for information on contracts from consultants, contractors, vendors, external customers, other departments and the general public.17. Prepares, compiles and distributes a variety of reports including contract status, weekly summaries and related documents; generates and updates electronic contract database on all work performed.18. Monitor financial status and advise the Director if contract performance jeopardized.19. Issues tasks under a task order contract.20. Assists with contract close-out.21. Prepares and maintains logs, records and files on all contracts and projects; edits and reviews the conformance of work prepared by staff.22. Advises other Authority departments staff on procurement methods, procedures, and rationale; recommends contract solutions.23. Assists in the development of standards for procurement or contract administration activities; maintains and monitors compliance with established standards.SUPERVISORY RESPONSIBILITIESSupervision: None.MINIMUM QUALIFICATIONSEducation: Bachelor's Degree in Public Administration, Business Administration, or related area.Experience: Three years of experience in contract compliance. Experience in public transportation, government agency or related field is strongly preferred.KNOWLEDGE, SKILLS AND ABILITIES1. Excellent organizational, grammatical, and written/verbal communication skills.2. Knowledge of principles and practices of public and business administration3. Knowledge of rules, regulations and guidelines pertaining to contract compliance4. Knowledge of construction markets and trade availability5. Ability to maintain records and write reports.6. Ability to establish and maintain effective working relationships with contractors, public officials, consultants, attorneys and others involved in MBE programs7. Ability to interpret and apply established rules, regulations, policies and procedures8. Ability to use modern office methods, techniques and equipment9. Skill in using a computer, including, contract tracking softwareCompany Description As the transportation leader in Central Alabama, we strive for excellence at all times. MAX, which stands for Metro Area Express, is the bus system operated by the Birmingham Jefferson County Transit Authority (BJCTA). We average approximately 3 million riders each year. Company Description As the transportation leader in Central Alabama, we strive for excellence at all times. MAX, which stands for Metro Area Express, is the bus system operated by the Birmingham Jefferson County Transit Authority (BJCTA). We average approximately 3 million riders each year.#J-18808-Ljbffr

by Jobble

  • Contract Specialist

    2 months ago

    Birmingham, Alabama, United States Department Of The Treasury Full time

    Summary Positions under this announcement are being filled using a Direct Hire Authority (DHA).Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? Visit us on the web at Duties WHAT IS THE OFFICE OF THE CHIEF PROCUREMENT OFFICER...

  • Provider Contract Management Specialist

    4 days ago

    Birmingham, United States NaphCare Full time

    Overview: NaphCare has an excellent opportunity for a Provider Contracting Specialist to join our Regional Office in Phoenix, AZ 85003. Under the direct supervision of the Director of Contract Management, the Provider Contracting Specialist negotiates, administers, extends and terminates provider contracts to ensure we meet and exceed quality and financial...

  • Contract Specialist

    6 days ago

    Birmingham, United States Bureau of the Fiscal Service Full time

    PLEASE NOTE: Based on the current hiring restrictions, selectees may be subject to additional approvals prior to an offer being extended. These positions are located in the Administrative Resource Center/Division of Procurement Services. This open continuous announcement may be used to fill additional positions through June 2025. Applicants must meet the...

  • Contract Specialist

    3 weeks ago

    Birmingham, United States Professional Diversity Network Full time

    Summary PLEASE NOTE: Based on the current hiring restrictions, selectees may be subject to additional approvals prior to an offer being extended. These positions are located in the Administrative Resource Center/Division of Procurement Services. This open continuous announcement may be used to fill additional positions through June 2025. Applicants must meet...

  • New Contracts Specialist

    1 week ago

    Birmingham, United States Housing Authority of the Birmingham District Full time

    Job Description Job Description Summary The primary purpose of this position is to perform program and administrative tasks to ensure full program leasing by eligible participants. The incumbent receives applications, verifies information, determines initial eligibility and continued eligibility, notifies applicants of the decision rendered, and assists with...

  • New Contracts Specialist

    6 days ago

    Birmingham, United States Housing Authority of the Birmingham District Full time

    Job DescriptionJob DescriptionSummaryThe primary purpose of this position is to perform program and administrative tasks to ensure full program leasing by eligible participants. The incumbent receives applications, verifies information, determines initial eligibility and continued eligibility, notifies applicants of the decision rendered, and assists with...

  • Government Contracts Coordinator

    1 week ago

    Birmingham, United States Southern Company Full time

    Job DescriptionJOB SUMMARY Coordinates with various business partners on behalf of SCS Government Contract Compliance, in ensuring Southern Company and affiliate corporations' compliance with federal government contract statutes and regulations. Some travel may be required JOB RESPONSIBILITIES Assist business partners in the Southern system and SCS...

  • Government Contracts Coordinator

    6 days ago

    Birmingham, United States Southern Company Full time

    Job DescriptionJOB SUMMARYCoordinates with various business partners on behalf of SCS Government Contract Compliance, in ensuring Southern Company and affiliate corporations’ compliance with federal government contract statutes and regulations. Some travel may be requiredJOB RESPONSIBILITIESAssist business partners in the Southern system and SCS Government...

  • Project Specialist

    1 week ago

    Birmingham, United States American Process Management Full time

    Job DescriptionJob DescriptionWe are seeking a Project Specialist to join the team at American Process Management (APM) as a long-term member of our team. he Project Specialist will facilitate contractor mobilization on projects across the southeast United States utilizing systems co-developed by APM. This will be a hybrid position and will not require...

  • Event Specialist

    4 weeks ago

    Birmingham, United States Motion Recruitment Full time

    Permanent opportunity in Birmingham, AL for an Events Specialist. The Events Specialist is responsible for working with events manager to conceptualize event themes, prepare and manage event project plans and timelines for Motion’s medium to large size events. Responsibilities include venue selection, agenda, event logistics, catering, staffing and...

  • Transportation Billing Specialist

    2 months ago

    Birmingham, United States PS Logistics Full time

    Job Description High volume, family-oriented logistics company seeking a Transportation Billing Specialist position. The Transportation Billing Specialist will assist in billing invoices and producing managerial reports. The Transportation Billing Specialist responsibilities include: Preparing accurate and timely processing of customer invoices for...

  • Event Specialist

    2 months ago

    Birmingham, United States Motion Recruitment Full time

    Permanent opportunity in Birmingham, AL for an Events Specialist. The Events Specialist is responsible for working with events manager to conceptualize event themes, prepare and manage event project plans and timelines for Motion’s medium to large size events. Responsibilities include venue selection, agenda, event logistics, catering, staffing and...

  • Contract Specialist

    7 days ago

    Birmingham, United States Internal Revenue Service Full time

    Positions under this announcement are being filled using a Direct Hire Authority (DHA) . Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? Visit us on the web at www.jobs.irs.gov Federal experience is not required. The experience may...

  • Retention Specialist I, II, Senior

    1 day ago

    Birmingham, United States Unavailable Full time

    Overview The Retention Specialist is responsible for churn reduction, churn elimination, and customer retention activities such as bill reviews, credit requests, disconnect requests & root cause analysis/resolution.  This role requires exceptional attention to detail, and the ability to create and drive accountability across the entire LOB for an improved...

  • Vocational Rehabilitation Specialist

    1 month ago

    Birmingham, United States US Veterans Benefits Administration Full time

    **Duties**: **Major Duties of this position are, but not limited to**: - Vocational Rehabilitation Specialist (VRS) is responsible for the provision, supervision and coordination of the rehabilitation services for Veterans or Servicemembers participating in the various programs described in Chapters 36 and 31, and for selected participants under Chapters 18...

  • Transportation Billing Specialist

    1 month ago

    Birmingham, United States Transportation Billing Solutions Full time

    Job DescriptionJob DescriptionCompany DescriptionFounded in 2004, P&S Transportation is one of the fastest growing flatbed trucking operations with terminals nationwide. We are continuously expanding and improving our services through our commitment to hiring the best and brightest in the Logistics and Transportation field. By targeting experienced...

  • Transportation Specialist ONS

    4 days ago

    Birmingham, United States O’Neal Industries Full time

    O'Neal Steel currently has an opening for a Transportation Specialist at our Corporate office in Birmingham, AL. The Transportation Specialist will schedule and route daily shipments to achieve the best customer service possible while maximizing the effectiveness of our delivery resources. Responsibilities May Include But Are Not Limited To: ...

  • IT Support Specialist

    2 weeks ago

    Birmingham, United States Rezult Group, Inc Full time

    Rezult continues to make great strides toward enhancing the technology community nationwide. We are consistently looking for qualified professionals to join us in achieving success. Currently we are searching for a IT Support Specialist to fulfil an immediate vacancy. This is a contract to hire position with conversion eligibility after 6 months of...

  • Supervisory Contract Specialist

    1 month ago

    Birmingham, Alabama, United States Department Of The Treasury Full time

    Summary Positions under this announcement are being filled using a Direct Hire Authority (DHA).Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? Visit us on the web at Duties WHAT IS THE OFFICE OF THE CHIEF PROCUREMENT OFFICER...

  • Supervisory Contract Specialist

    1 month ago

    Birmingham, Alabama, United States Department Of The Treasury Full time

    Summary Positions under this announcement are being filled using a Direct Hire Authority (DHA). Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? Visit us on the web at Duties WHAT IS THE OFFICE OF THE CHIEF PROCUREMENT OFFICER...