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Logistics Coordinator

3 months ago

Ashland, United States Winebow Full time
ESSENTIAL FUNCTIONS

  1. Perform daily requirements such as service provider management, system updates, freight consolidation, routing, tracking, port/warehouse arrivals, order management, and load posting in ERP.
  2. Monitor status of open orders in designated lanes and inform purchasing about any issues.
  3. Approve consolidation proposed by freight forwarder/broker. Build container/truckloads and issue shipping instructions from assigned origins.
  4. Monitor assigned domestic and/or import shipments, resolve problems as necessary (with carriers, freight forwarders, customs broker, etc.), paying special attention to transshipments and moves during extreme weather conditions.
  5. Monitor, enter, and/or update relevant shipment data in appropriate databases.
  6. Ensure each shipment has complete documentation in the timeline required for each mode of transportation. Review shipping documents. Address issues with appropriate party.
  7. Monitor ISF filing and customs clearance for import shipments in designated lanes. Assist in post-entry audit of CBP form 7501 (Entry Summary).
  8. Monitor delivery orders and inbound schedule at designated distribution centers.
  9. Post loads in ERP. Work on discrepancies with operations and purchasing. Alert the Logistics Manager/Supervisor of any damage/shortage to start the freight claim process if needed.
  10. Monitor and maintain data flow from general logistics mailbox to ensure that data is updated on a continuous basis.
  11. Collaborate with all departments and functions and service providers to improve data quality, supply chain compliance. Internal contacts include Purchasing, Brand Management, A/P, Operations, Compliance, among others.
  12. Develop, prepare, and analyze metrics to ensure best practices for internal and external customers and service providers.
  13. Capture documents in SmartSearch, maintain files, databases, reports, process documents, and KPI as required.
  14. Act as a backup for others within the department.
  15. Recommend and execute projects as required.
  16. Follow all safety policies and procedures, communicates hazards and/or suggests improvements to manager.
  17. Perform all other duties as assigned.
ADDITIONAL SKILLS AND/OR EDUCATIONAL BACKGROUND
  1. Associates degree, BA, or BS desired.
  2. Additional Education or Professional certification (CSCP, CLTD, or similar) desired.
  3. 2+ years of experience in domestic and international freight movement, preferably in the wine and spirits industry. 1+ years working with import and US Customs regulations preferred.
  4. Proficient in MS Excel, Word, and Outlook.
  5. Experience with MS Business Dynamics, or other large ERP preferred.
  6. Detailed oriented and able to resolve issues as they evolve.
  7. Effective communication, follow up, organizational, and time-management skills.
  8. Ability to create fast rapport with internal customers and service providers.
  9. Ability to work in a fast-pace, time-sensitive team environment. Ability to multi-task.


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