Accounting Supervisor

4 weeks ago

Ellenwood, United States Expeditors Full time
Company Description

"We're not in the shipping business; we're in the information business" -Peter Rose, Expeditors Founder

Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics.
  • 19,000 trained professionals
  • 250+ locations worldwide
  • Fortune 500
  • Globally unified systems
Job Description

Scope of Position:

To oversee the daily functions of the accounting department while mentoring and developing all employees to be their best.

KRA's (Key Result Areas)
  • Operations
  • Accounts Receivables
  • Branch AR is kept above a 95% with less than 2% of the AR over 45 days
  • Work with Operations to trend and eliminate Bad Debt and Reserve / BNP.
  • Credits are researched and cleared in as early as 30 days but no later than 60 days
  • Journal vouchers are reviewed for accuracy and integrity daily.
  • Open inter-company balances (AJAX) are reviewed weekly and communicated to operations for timely resolution.
  • Problem accounts are brought to the attention of management before they age over 45 days.
  • Rate/billing issues are communicated to management to ensure timely resolution and exceptional customer service.
Credit
  • Approve OCL requests in the absence of DM making sure to adhere to CHQ credit policy.
  • Manage and process all BCR's with the managers input.
  • Deposits are processed daily as per the client remittance advice and are reconciled and scanned in e.doc the same day.
  • Signs of credit risk are communicated to the DM as they arise and store communication in folder on the F Drive
  • Payables
  • Manage and ensure that all vendors are paid within our terms and correctly
  • Vendor statements are reconciled and reviewed monthly
  • W9's for all vendors are managed per check list posted on insite and scanned into the GCI tool
  • Checks are issued as per Accounting Manual requirements
  • Operational issues are communicated to management to ensure that revenue is recognized in the correct reporting period.
  • A/P report is reviewed weekly and kept clean of any items older than 60 days.
  • Review and ensure that the proper segregation of duties is in place to protect company assets. Those can be found on Insite
Supervision
  • General supervision of work performed by employees. Monitor work to ensure that all company standards are met or exceeded.
  • Desk audits are performed as per Accounting Manual.
  • Monitor workload of each employee to ensure proper work distribution.
  • Keep department clean and organized at all times.
  • Ownership of all areas of accounting and admin.
  • Constantly challenging staff to excel in their careers.
Personnel Development
  • Knowledge, skills and ability show continuous improvement as demonstrated in the daily performance of the position.
  • All aspects of training are performed (desk side, self-development, formal, etc.). In addition, employees in the department must also be held accountable for their training sufficient to meet the mandatory 52 hours a year training requirement.
  • Ensure that all SOX requirements are met per company guidelines.
  • Must actively recruit as well as conduct timely staff evaluations and reviews.
  • Work with accounting manager to ensure that the department is meeting their goals.
  • Ensure that all accounting manual procedures and processes are implemented within department and the department successfully passes audit.
  • Daily development of designated number two on the team.
  • Quarterly One/One required per 3+1 Mentorship process in PDC with each employee
Customer Service
  • Ensure that your team members give priority to customer service and that they maintain an attitude of friendliness, courtesy and efficiency in the eye of the customer at all times.
  • Deadlines and priorities are met and responsibilities are understood by the team as demonstrated in the daily performance of the job.
  • A professional, courteous, and confident attitude is displayed to our customers and co-workers at all times.
  • There is a demonstrated knowledge of the assigned Customer's company structure, contacts and business/products.
  • Customer complaints are communicated to operations as they arise
Company Policy
  • The goal, culture and policies of Expeditors are understood and demonstrated in the daily performance of the position.
  • A clean, neat and organized work area is maintained.
  • Appropriately and professionally dresses for our business environment.
  • Uncompromising integrity is maintained.
  • On time for all work related functions.
Qualifications

Knowledge:
  • Bachelor's degree preferred or equivalent related experience
Skills:
  • Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results.
  • Good Microsoft Office skills (Excel, Word etc.).
  • Ability to type 45 WPM
Behaviors:
  • Emotional resilience
  • Self-reflecting and open to receiving and giving feedback
  • Initiative and ability to work in autonomy
  • Role model of integrity and pride for all employees
  • Proven supervisory attitude
Additional Information

Expeditors offers excellent benefits:
  • Paid Vacation, Holiday, Sick Time
  • Health Plan: Medical
  • Life Insurance
  • Employee Stock Purchase Plan
  • Training and Personnel Development Program
  • Growth opportunities within the company
  • Employee Referral Program Bonus

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