Financial Analyst III, BWPO Radiation Oncology
2 weeks ago
DescriptionGENERAL SUMMARY/ OVERVIEW STATEMENT:Reporting to the Finance Manager, this analytical/accounting position is responsible for supporting various Radiation Oncology Department’s financial accounting, reporting, operational and analytical processes, selected budget matters and ad hoc analysis and projects. The Department of Radiation Oncology (RO) consists of two hospital departments, Brigham and Women’s Hospital (BWH), and Dana-Farber Cancer Institute (DFCI), plus the Brigham and Women’s Physicians Organization (BWPO), which includes the Milford network site and its related business associate (Alliance Oncology, LLC.), and satellite locations at South Shore Hospital (SSH), Libbey Park (LP) in Weymouth, Brigham and Women’s/Sturdy Memorial Radiation Oncology Center in Mansfield, and our new clinical affiliation with Bermuda Cancer and Health Centre (BCHC) in Bermuda. The Departments have combined gross patient revenue in excess of $510M (Hospital and BWPO budgets). The combined departments include 45 physicians and over 200 support staff. In this highly complex structure, the Financial Analyst plays a critical role to ensure compliance with relevant Partners, BWPO, and DFCI administrative, fiscal and personnel policies and procedures. The Staff Accountant/Financial Analyst will assist in establishing and maintaining departmental fiscal policies, procedures and programs to enhance efficiency and effectiveness. Works collaboratively with all levels of Department and Hospital employees to design, implement and evaluate financial systems to enhance the Department’s fiscal operations.The position requires strict attention to detail and adherence to Generally Accepted Accounting Principals (GAAP), with the ability to meet tight driven deadlines from various entities.PRINCIPAL DUTIES AND RESPONSIBILITIES: 1. Responsible for managing all day-to-day AP, contracting, purchasing & procurement activities. Ensuring appropriate cost accounting through monthly reconciliation process.· Track and audit standing purchase orders for multi-year service contracts.· Process timely requests for new purchase orders per request of Department Finance Manager and other managers.· Process purchase orders and invoice payments for general and capital purchases.· Tracking and audit open POs and close out inactive POs.· Ensure timely processing of annual and monthly recurring invoice payments.· Work with Finance Manager on purchasing and reimbursement cost allocations.· Create and maintain system for monthly tracking and processing of business expense reimbursement requests for various staff who travel to work at external affiliates sites.· Communicate status of PO requests, payment status, or other purchasing related matters to stakeholders and vendors.· Responsible for payment and purchase order inquiries from stakeholders and vendors.· Work with internal supply chain and vendors to resolve all issues related to purchasing activities.· Serves as departmental specialist resource on all matters regarding Accounts Payable function.2. Assist the Finance Manager and other department leadership with managing payroll budgets, FTE allocations, position control process.Evaluate and prepare various analyses of departmental FTEs on a monthly and ad hoc basis in conjunction with BWPO Corp, BWH Position Control and other departmental needs.3. Working under the supervision of the Finance Manager, the Financial Analyst’s primary responsibilities include, but are not limited to, monthly accounting and financial duties such as account reconciliations, financial analysis, and reporting. 4. Prepare monthly analysis to ensure activity is accurately reported, complete, and reasonable. Compile journal entry adjustments for corrective action items, as well as monitoring outstanding items to ensure items are resolved in an accurate and timely manner. Work closely with Finance Manager and Central Finance Analyst to coordinate the month end closing process. Assume responsibility for majority of standard/recurring entries.Assist Finance Manager with analyses of various department cost centers, including operating and research funds.7. Develop, analyze, and prepare variety of regular and ad hoc fiscal accounting and operational reporting analyses and projects for issues related to management inquiries and initiatives. Compile financial schedules and participate in special projects as requested.In conjunction with the Department of Radiation Oncology Finance Manager and Leadership, assist with the preparation of the annual operating budget.Responsible for monitoring budget performance of various accounts throughout the year, identifying and reporting variances to the Finance Manager and recommending actions to improve performance.Must collaborate with and assist department managers/directors with fiscal matters. Completes special projects as assigned by the Finance Manager utilizing standard financial methods such as break-even analysis, cost benefit analysis, trends and forecasting.Works closely with Finance Manager and department leadership, staff and other departments, to design, implement and evaluate systems and projects.Other duties/projects as assigned.QualificationsQUALIFICATIONS:Bachelor’s degree in accounting, finance and/or equivalents. CPA or master’s degree in accountancy is a plus.Minimum of 3 years relevant experience in healthcare or business environment that has extensive fiscal responsibility, including accounting, budgeting, and forecasting.SKILLS/ ABILITIES/ COMPETENCIES REQUIRED: (MUST be realistic, neither overstated nor understated, and related to the essential functions of the job.)Must be able to adapt to a face past environment and adhere to strict deadlines. Excellent communication (both oral and written).Proficient in GAAP, including the ability to prepare, interpret and analyze financial statements. Ability to work independently and in a teamwork environment, as well as have the ability to exercise decision-making skills, to prioritize workload and to manage multiple complex and concurrent projects.Respectful of confidentiality due to access to sensitive information.Strong analytical and computer skills Excel, Word and PowerPoint. Must be highly proficient with MS excel spreadsheets (expertise in look-up formulae and logic, macro writing is a plus)WORKING CONDITIONS: Describe the conditions in which the work is performed.Due to the size, complexity and multi-institutional nature of this position, the pace of the work is hectic and challenging, with time-sensitive driven deadlines. The workload could necessitate working evenings and portion of weekends.Job Field: Finance/AccountingOrganization: Brigham & Women's Hospital(BWH)Schedule: Full-timeShift: Day JobEmployee Status: Regular
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