HR and Office Support Specialist

2 weeks ago

Billerica, United States NorthBridge Full time

Job Title:HR and Office Support SpecialistJob Location(s):Billerica, MA, USDescription: As the Office Support Specialist, your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. You will have responsibility for supervising efforts of cleaners, vendors, and contractors servicing the manufacturing operation in Billerica. We are a growing team and you will support coordinating candidate interviews, welcoming them to our space, and onboarding activities.

We are looking for people who want to get to know all members of the team and explore how to make their working experience more efficient and productive. Markforged now has 3 offices in the Greater Boston area and you will help support planning inter-office relations, activities, meetings, and events.

In this role you will:

* Acts as HRs main point of contact for the Billerica location and serve to inform on the sites day to day activities involving employees, managers, vendors, others

* Manages the day-to-day office operations for the site (including maintenance of common areas, inventory of supplies, food orders, greet guests and visitors virtually/live/audio, guard access to building and office key cards, maintaining office equipment, manage onsite cleaners/vendors, resolving other building maintenance issues as they arise)

* Oversee the event management and meeting activities for the site, including logistics, set up, working with management and vendors, and resolving issues as they arise

* Run biweekly Culture Forge (social committee) meetings to coordinate office events

* Provides administrative assistance to manufacturing leadership through managing schedules and meeting logistics, supporting EHS activities, collecting information and helping with reports/presentations, provide support with other assignments as needed

* Initiates onboarding process for new contractors across the company including sending out day 1 instructions and working with TechOps to ensure any equipment is provided for day 1.

* Facilitates onboarding/offboarding activities (including setting up and conducting new hire orientation meetings, verifying I9 forms and other employment requirements, coordinating with other function areas on resources, schedules)

* Set up new hourly employees in timesheet system

* Assists with legal filings and other regulatory requirements

* Provides tactical support for other areas across the HR team (e.g. benefits education,/communication, compensation project work, conducting trainings, data entry or auditing) purchase orders

* Assist with Engineering & Manufacturing credit card purchases and Purchase Orders

Important Note:

Although we list out what we generally look for, we are very likely missing other attributes and skills that you have that could make you a great fit, but are not currently listed. this especially applies to women and other marginalized groups, who tend to apply if they check 100% of every box, versus men who apply if they hit roughly 60%. The point were getting at, it doesnt hurt to take a chance and apply

What we look for:

* Associate degree with 2+ years of experience or 5+ years of direct experience; degree in HR, operations, or other related areas preferred

* Excited and motivated to solve problems

* Be a critical thinker and be ordered and collected when making decisions

* Can handle confidential information

* Experience in a manufacturing facility is a plus

* Able to work with tight deadlines and handle multiple tasks/assignments simultaneously

* Strong communication skills

* Adept with technology such as G-Suite programs and social platforms

Help us reinvent manufacturing. We are reinventing manufacturing so that engineers can build anything they imagine. We are one team that wins together You will be engaging every day with passionate and dedicated individuals in a collaborative environment working towards making best-in-class products. Perks & Benefits For all US-based roles, we offer a competitive compensation package and a full suite of benefits, including medical insurance, dental insurance, vision insurance, 401(k), parental leave, commuter benefits, open PTO policy, and more. Our work environment includes casual dress, a fully stocked kitchen, bike storage, free parking, weekly catered lunches, and fitness perks. You will have unlimited access to our 3D printers for professional and personal parts Please be aware that the Company requires all employees [who are required to work onsite, whether regularly or sporadically] to be vaccinated for COVID-19. This position will require the successful candidate to show proof of a vaccination. The Company is an equal opportunity employer, and will provide reasonable accommodation to those individuals who are unable to be vaccinated consistent with federal, state, and local law. Markforged values the differences among our employees and provides equal employment opportunities to all employees and applicants for employment. These differences include but are not limited to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military. This goal emphasizes the development of inclusive work environments that capitalize on each employees skills, experience, and unique perspectives as we strive to achieve an unparalleled standard of excellence. To all recruitment agencies: Markforged does not accept agency resumes. Please do not forward resumes to our jobs alias or Markforged employees. Markforged is not responsible for any fees related to unsolicited resumes.

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