HR Assistant

5 days ago

Bristow, United States YOUTH FOR TOMORROW NEW LIFE CENTER INC Full time
Job Details

Job Location
YFT Bristow HQ - Bristow, VA

Position Type
Full Time

Education Level
Not Specified

Job Category
Admin - Clerical

Description

The HR Assistant is responsible for conducting background checks and preparing new hire records, ensuring compliance with state licensing, accreditation, and contractual agreements for Youth For Tomorrow's services. This role involves managing background checks and pre-hire requirements including but not limited to credentials, medical records, and references, filing items in electronic personnel, updating the HRIS records, and maintaining the Learning Management System.
  1. Scheduling expertise utilizing Outlook and Calendly - background check appointments and virtual and on-site interviews for Recruiters and Hiring Managers
  2. Initiates background checks, monitors progress, and captures results for candidates and subsequent investigation renewals.
  3. Captures background check results to the personnel record. Assists with the collection of pre-hire documents. Maintains background tracker in Teams and/or Excel as results are received.
  4. Follows the candidate through the background check process, ensuring completion of appointments, and providing support as needed for timely hiring.
  5. Provide weekly candidate status updates to the hiring managers.
  6. Completes pre-employment reference checks and employment verifications.
  7. Tracks immunization records to completion. Prepare and send communications to complete required immunizations such as TB screening, vaccination boosters, and influenza (Flu) vaccinations.
  8. Scan all pre-hire documents to the candidate's electronic record. Complete the pre-hire checklist to ensure compliance before hire.
  9. Performs customer service functions with outbound phone calls, texts, and emails and by answering employee inquiries and referrals to appropriate entities while always representing YFT and Human Resources positively.
  10. Responds to inquiries, and requests and captures documents from the shared HR email inbox daily.
  11. Assists in process and procedure development and maintenance. Provide suggestions and recommendations to the HR Team for revisions and edits.
  12. Provide support to the HR Department with correspondence preparation and dissemination, scanning, photocopying, scheduling, and other clerical functions.
  13. Completes monthly DMV, professional license lookup, and OIG monitoring results.
  14. Uses various software applications, such as spreadsheets and relational databases to assemble, manipulate, and format data and reports.
  15. Other duties as assigned by CEO, supervisor, or designee.


REQUIRED TRAINING: ALL TRAINING REQUIRED BY YFT, LICENSING, AND GOVERNMENT AGENCIES AS WELL AS JOB-RELATED TRAINING OR CERTIFICATIONS.

Qualifications

  • Minimum requirement of a high school diploma, some college preferred.
  • One year of Human Resources experience preferred.
  • Proven experience in a fast-paced, deadline-driven office environment.
  • Requires a working knowledge of office procedures, state and federal regulations governing the human resources area, database management, and spreadsheet formulation.
  • Computer proficiency and technical aptitude with the ability to use Microsoft products, including Word and advanced Excel skills required.
  • HRIS systems experience preferred.
  • Able to maintain full-time hours on campus and flexibility to work additional hours as requested or needed.
PREFERRED
  • Bilingual in Spanish is helpful, but not required.
  • Virginia Notary Public preferred
CORE COMPETENCIES
  • Ability to communicate effectively both verbally and in written language, as well as in company communication systems, such as email.
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, diplomacy, strong customer service skills, and follow-through.
  • Working knowledge of human resource principles, practices and procedures.
  • Strong analytical and time management skills.
  • Excellent organizational skills and attention to detail.
  • Effective planning, but also flexibility to adapt to changes quickly with grace.
  • Ability to maintain strict confidentiality at all times.
  • Ability to function well in a fast-paced and at times, high-pressure environment.
  • Ability to learn and apply regulatory standards of YFT's industry requirements.

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