Coordinator of the Legal Clinic

3 weeks ago

Tulsa, United States University of Tulsa Full time
Posting Details

Position Information

Position Title
Coordinator of the Legal Clinic

Job Description

This position supervises and manages daily operations of the University of Tulsa Legal Clinic which houses the following legal clinics and projects: B.C. Franklin Legal Clinic, Terry West Civil Legal Clinic, Tulsa Immigrant Resource Network (TIRN), Schusterman Civil Immigration Project, Project 850, as well as specific grants and gifts related to clinical programs. This position also exercises independent decision-making and analysis relating to daily operations of the Legal Clinic.

Essential Responsibilities:•Manages general clinic operations and ensures cohesive policy implementation across clinics.
•Supervising positions: Department Assistant II.
•Manages and develops clinic policies, programs, and procedures.
•Manages staffing and scheduling coordination for the Legal Clinic.
•Manages Legal Clinic client database system (Filevine) and provides independent judgment and guidance to advise clinic directors regarding implementation of database procedures.
•Manages, trains, and supports clinical students and staff on Legal Clinic Document Management System and related software platforms.
•Administering and managing historical client databases.
•Manages professional memberships for faculty, legal fellows, and staff attorneys regarding bar licenses and practice-specific organizations.
•Supervises Legal Intern License applications for clinic students.
•Reviews and implements management and quality control under own independent discretion.
•Manages and maintains client relationships.
•Provides independent review of compliance control with Legal Clinic policies and procedures.
•Develops, with the approval of the Director and each Clinical Program Director and/or Faculty, annual and long-term budgets for each clinical program. This includes the following tasks:
o Preparation of budgets, grant applications, and reports in support of:

1. BC Franklin Legal Clinic - Funded by The Sanford & Irene Burnstein Family Foundation

2. Terry West Civil Legal Clinic - Funded by the Sarkeys Foundation

3. Tulsa Immigrant Resource Network - Funded by the George Kaiser Family Foundation

4. Schusterman Foundation grant for Staff attorney

5. Oklahoma Bar Foundation - assist with initial grant and semi-annual reports

6. Elizabeth McCormick Immigration Advocacy Fund

7. Individual gifts and endowments which support specific clinical work

8. Administration of clinic funds, including recording, documenting, and tracking expenditures for reconciliation with each clinic and program budget and account.

9. Assist Clinic Director with preparation of grant applications and budget reports.

10. Compliance with grant and gift specifications for each donor.
•Analyzes, develops, and manages Legal Clinic fiscal strategies in conjunction with Clinic Directors.
•Primary point of contact for interaction with university offices including: Shared Services Center, Controller's Office and Research Office, including check requests, reimbursement requests, purchase orders, account reconciliation, and vendor set-up.
•Manages logistics and scheduling of guest speakers, special events, and meetings.
•Oversees physical office needs for clinic faculty, staff, and students, as well as maintain inventory of office supplies, equipment, and equipment maintenance.
•Assists with travel arrangements for faculty and staff, as requested.
•Conducts training for clinical staff and clinical students on software and other clinic tools.
•Supervises and manages preparation of travel and expense reports in Concur for Director, faculty and staff attorneys.
•Administers and manages requests for interpretation and translation services of Spanish interpretation for clinical clients in complex civil and immigration cases, as needed.
•Attends court proceedings and provides related assistance to clinical students, Clinical Directors and staff attorneys as needed.
•Creates and supervises clinic call center.
•Prepares periodic reports and communications related to clinical activities for donors and faculty, as requested.
•Provides continuous review and updating of clinical operational needs, policies, and programs for specific clinics and projects.
•Assists in preparing and editing educational/course materials for clinical faculty and staff attorneys.
•Manages notary services as needed.

Required Qualifications
  • Bachelor's Degree required
  • Three to five years of progressively responsible work experience
  • Spanish language skills, written and/or verbal, preferred
  • Excellent organizational, communication and computer skills; demonstrated effectiveness in working with diverse groups of people and students, both within and outside the institution.
  • Proficiency with MS Office software programs.
  • Ability to maintain a high level of confidentiality.
  • High attention to detail, demonstrated practice of establishing effective priorities and meeting

deadlines.

Preferred Qualifications

Spanish language skills, written and/or verbal, preferred.

Physical Demands

Minimal physical demands.

Posting Detail Information

Posting Number
S872P

Open Date
09/23/2024

Close Date

Open Until Filled
Yes

Special Instructions to Applicants

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