Marketing and Proposal Coordinator

4 weeks ago

San Rafael, United States NV5 Full time

Overview:

NV5 (NASDAQ: NVEE) is a provider of engineering and consulting services to public and private sector clients, delivering solutions through six business verticals: Testing, Inspection & Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings & Program Management; and Geospatial Technology. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.

As engineers, architects, construction/program managers, environmental professionals and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives.

The Marketing & Proposal Coordinator will work in NV5s Clean Energy Group and report to the Proposal & Marketing Manager. This motivated individual will develop and manage quality proposals and presentations in a deadline-driven environment. The successful candidate must be an organized, detail-oriented, self-starter with a passion for producing top-quality proposals while serving our clients with a good mix of professionalism and creativity. This position will support our San Rafael office. Experience working with firms in the energy, environmental, engineering, or consulting sectors is a plus.

Responsibilities:
  • Manage opportunities in Deltek CRM, including reviewing lists, running weekly marketing reports, adding and monitoring entries, and updating contact information.
  • Review and summarize incoming bid opportunities and distribute to business development team as appropriate.
  • Analyze RFP requirements and identify and coordinate all internal and external resources required for proposal completion. Write, design, and integrate materials into persuasive proposals that reflect our distinctive capabilities to meet clients needs.
  • Write, proofread, and edit marketing collateral, presentations, conference abstracts, award submissions, and other documents.
  • Create, update and maintain marketing collateral materials and content libraries, including brochures, banners, project sheets, resumes, graphics, and non-technical supporting narratives.
  • Work with internal project managers, technical staff, and marketing staff across the firm to gather content for proposals and marketing initiatives.
  • Manage office supplies, food orders, water delivery, and employee equipment needs.
  • Direct main office phone calls and general inbox emails.
  • Manage office mail, corporate credit card purchases, and receipts. Interface with office property managers and landlords as needed.
  • Plan and manage team meetings, events, and holiday parties.
  • Maintain and update various company databases tracking projects, software, equipment, trade organizations, and passwords.
  • May perform other duties to meet the operational needs of the firm.
  • Set up, format, and edit project document templates and presentations.
  • Manage public project procurement communications, document distribution and hosting.
  • Proofread and format reports, presentations, and client deliverables.
  • Draft initial Feasibility & Procurement letter proposals.
Qualifications:
  • Bachelors degree from an accredited four-year college or university in Business Management, Marketing, Communications, English (Preferred)
  • Excellent writing, communication, and organization skills
  • Ability to multi-task and is comfortable working in a fast, deadline-driven environment
  • Proficiency in MS Office Suite, and Adobe CC Programs - InDesign, Illustrator, Photoshop
  • Experience and interest in clean energy, clean transportation, or engineering consulting is a plus.
  • 1-3 years of relevant experience

This position is open to candidates located near San Rafael, CA. Local employees are currently expected to be physically in the San Rafael office on Monday and Wednesday each week unless otherwise instructed and permitted to work remotely on other days.

The pay range for this position in California is $28.85 - $38.47 per hour. Base pay offered may be higher or lower depending on job-related knowledge, skills, experience, and location of the candidate. Restricted stock units may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. All local employment laws apply. Base pay information is based on market location. Applicants should apply via the NV5 careers site.

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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