Assistant Controller

4 weeks ago

Providence, United States Community College of Rhode Island Full time

About CCRI:The Community College of Rhode Island is New England's largest community college, and a nationally-recognized leader in catalyzing student success and achievement for recent high school graduates and returning adults alike.We provide affordable, open access to higher education, and we deliver on our mission to offer all students the opportunity to acquire the knowledge and skills necessary for intellectual, professional and personal growth.Diversity is our strength. We champion equity, and we celebrate, support and thrive on the diverse experiences, backgrounds, and perspectives that are represented across our four campuses.We strive to hire and retain culturally competent faculty and staff whose demographics are reflective of our diverse student body. To learn more about our employees' values and what it means to work here, learn about our Guiding Principles here . Job Summary:To be responsible to the Controller for the day-to-day oversight of the following functions: Management of the Bursar's Office staff at the four college campusesCoordinate financial functions to support OneStop officeAll Bursar receipts and disbursementsAccounting systems, cashiering systems, and Bursar web servicesInternal control policies and procedures over billing and collections including Burser, Workforce Partnership, and OneStopManagement of accounts receivables and collectionsTimely accounting, receivables, collections, and management reportingDuties and Responsibilities:Supervise, organize, and ensure the billing, deposit, collection, disbursement and record maintenance of student tuition and fees, scholarships and awards, student agency funds, and workforce fundsTrain, develop, and mentor Bursar and OneStop staff on financial policies and procedures, leadership, technical skills, compliance knowledge, and industry best practicesOffer financial solutions that maximize student registration and retention in accordance with a sound fiscal strategyManage financial accounting and internal financial control systems, including maintaining a strong working knowledge of Banner student ERP Augusoft non-credit ERP, and Touch net payment systems, implementing changes as necessary, and coordinating departmental and college system needs with appropriate IT staffPerform user maintenance and testing of all Bursar system functions including rate tables, tuition calculations, application of payments, refunding, holds processing, credit card and ACH processing, drop for nonpayment, and other related functionsManage and promote the College's internal payment plans for credit and noncredit studentsEnsure that the Bursar Office and the financial aspects of OneStop are in compliance with Federal and State audit guidelines and assist in the annual audits and internal audit reviewsReconcile and manage the College's accounts receivables including student AR, contracts, and third-party agreementsManage, coordinate, and evaluate collection agenciesPrepare, as needed, weekly, monthly, quarterly and annual reports and analysis of accounts receivables, cash collections, disbursements and cashiering servicesMaintain 1098T information and prepare the annual 1098T file in compliance with IRS and industry standardsEstablish and maintain effective internal controls, policies and procedures over billing, collections, disbursements, and cash handlingProtect personal and payment information in accordance with FERPA, PCI, and all Federal and State data security standardsDevelop and maintain strong relationships with third party funding agencies and act as the liaison between the College and these agencies, as well as participating studentsInitiate and maintain effective office procedures and effective communications with the College community including students, parents, faculty, staff, and the publicDemonstrate a commitment to the philosophy and mission of a comprehensive community collegeWork collaboratively in a diverse, inclusive and student-centered environment, with students of various learning styles, cultures, identities, and life-experiencesPromote a seamless, student-centered financial experience for the College's students and communityOther related duties as assignedMinimum Requirements:Bachelor's degree in Accounting or Business Administration is requiredA minimum of five years supervisory experience in management of a complex accounting system, public accounting, large billing and collections office or similar a combination of (a), (b) and including at least three years supervisory experienceWorking knowledge of a complex ERP systemExcellent oral and written communications skillsStrong interpersonal and team building skillsHigh level analytical and organizational skillsProficiency in MS Office Excel and Word applicationsMust be proficient in the use of personal computers, calculators, mailing pressure sealers, and office telephone systemsCompetencies:Master's Degree in Accounting or Business AdministrationCPA, CMA, CFE or other related professional certificationBursar/Student Accounts/OneStop experience at an institution of higher educationWorking knowledge of Banner Finance and Student Account Receivables systemsFamiliarity with the Financial Aid handbook, PCI council Standards, and FERPA regulationsProficiency in MS Office PowerPoint and Access applicationsCampus Location: Primarily located at the Warwick CampusFull-time/Part-time: Full-TimeSpecial Instructions to Applicants:If attaching a resume complete with education history and/or employment history, pleasedisregard these sections within the online application.Finalists may be required to provide official college transcripts. EEO Statement:CCRI prohibits students, employees, contractors, volunteers, and visitors (collectively,#J-18808-Ljbffr

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