Assistant Deputy Clerk
4 weeks ago
Welcome and thank you for your interest in employment with Loudoun County Government
ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.
IntroductionLoudoun County is one of the fastest growing counties in the nation, providing a fast-paced, challenging, and rewarding workplace with opportunities for professional growth. The Office of the County Administrator is the highest-level management office of Loudoun County Government and supports the Board of Supervisors in shaping the strategic and policy direction of the county. The County Administrator directs and supervises the day-to-day operations of all county departments and agencies, which are under the direct control of the Board of Supervisors pursuant to county ordinances and regulations.
The Office of the County Administrator is seeking qualified applicants to play a key role in influencing the future of Loudoun County Government. The successful candidate will possess excellent interpersonal skills, have strong attention to detail, exhibit a willingness to work in a team environment, be innovative, and possess the ability to think strategically, act tactically, and demonstrate discretion.
This position's primary responsibility is to provide clerk support to one of the Board of Supervisors' meetings/public hearing/standing committees and or the Planning Commission. Support to the Board includes the receipt, review, and distribution of meeting agendas, items, attachments and other materials, review and placement of legal advertisements for public hearings in local paper, preparation of public hearing posters, facilitation of County Administration's agenda item review and publication process and acting as the recording clerk during the meeting. This position provides assistance to the Deputy Clerk to the Board, supporting the FOIA Officer of Loudoun County with (i) processing County Administration, Board of Supervisors, and multi-departmental requests; (ii) archiving records in accordance with state and county requirements; (iii) coordinating and leading FOIA training sessions for department FOIA Custodians; and (iv) maintaining and updating the FOIA system software. The position also provides assistance to the Deputy Clerk to the Board to prepare minutes and Copy Teste(s).
Support to the Planning Commission includes the receipt, review, and distribution of meeting agendas, items, attachments and other materials, review and placement of legal advertisements for public hearings in local paper, preparation of public hearing posters, facilitation of Planning and Zoning's agenda item review and publication process, acting as the recording clerk during the meeting, and preparing minutes for approval following meetings. This position is located within the Office of the County Administrator; however, provides support to Planning and Zoning staff in preparation for Planning Commission meetings.
Position will: (i) assist in the day-to-day operations of the Clerk's Office (manage Board of Supervisors' and Planning Commission's annual meeting calendar, meeting preparation and logistics, and follow up from Board/Planning Commission action); (ii) assist in coordination of Board and standing committee items (Administrative Items Report, Information Items, and Appointments); (iii) assist executive-level staff with review of Board/Planning Commission items and special projects as assigned; and (iv) provide additional assistance as needed.
Knowledge, Skills, Abilities:
- Proficiency in Microsoft Office Suite.
- Experience writing, reviewing, or publishing executive-level documents.
- Attention to detail.
- Meticulous grammar, editing and writing skills.
- Presentation and communication skills.
- Work within established deadlines.
- Ability to operate audio/visual equipment, record proceedings, transcribe adequate meeting notes, and learn new programs quickly.
- Ability to interact and coordinate with senior management and elected officials.
- Understand and interpret the Virginia Code.
Requires any combination of education and experience equivalent to a bachelor's degree and two (2) years of related work experience.
Job Contingencies and Special RequirementsPass pre-employment background checks including criminal and credit checks.
Attendance at night meetings is required at least once per month. Board of Supervisors and Planning Commission meeting schedules are subject to change each year. Occasional work on weekends may be required depending on meeting schedules.
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Assistant Deputy Clerk
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