Grants Accountant II

1 month ago

Silver Spring, United States Children's National Hospital Full time

The Grants Accountant II is responsible for ensuring grant accounting compliance requirements are met throughout accounting transactions, invoicing and financial reporting. They are responsible for the post-award accounting of and financial management for a portfolio of sponsored projects awarded to both Children's National Research Institute and Children's National Hospital.

The primary duties of this position include preparation of invoices and various financial reports (mostly for non-Letter of Credit and non-programmatic sponsored awards), grant expenditure monitoring and analysis for compliance with institutional and federal regulations, performing accounting ledger reconciliations, and processing journal entries and budget re-allocations.

To accomplish tasks, the Grants Accountant II works collaboratively with internal partners in GCAF including the Research Business Office, the Grants and Contracts Office, the Clinical Trials Office and other functional areas of the Grants Accounting Team such as Award Setup, Commitment Accounting, and Cash Management, as needed. They may also have interaction (though limited) with external partners that may include Sponsors, Principal Investigators, Department Administrators. The Grants Accountant works under the guidance of the Grants Accounting Supervisor.

Qualifications:
Minimum Education
Bachelor's Degree Accounting, Business Administration, Public Administration, or related field. (Required)

Minimum Work Experience
3 years in an Accounting or Finance environment (Required)

Required Skills/Knowledge
Basic knowledge of the applicable Uniform Guidance Requirements and other federal regulations pertinent to grants and contracts accounting.
Knowledge of generally accepted accounting principles.
Knowledge of accounting processes and procedures, and financial controls for a not-for-profit organization.
Ability to to use a computer and to learn multiple software applications.
Knowledge of financial analysis techniques and skills (utilizing excel spreadsheets).
Ability to deal with problems involving several variables in a familiar context.
Good interpersonal, oral, and written communication skills.
Attention to detail, accuracy and the ability to handle confidential material.
Motivated and intuitive thinker.

Required Licenses and Certifications
Certified Research Administrator (CRA) Awarded by the Research
Administrators Certification Council (Preferred)

Functional Accountabilities
Responsible Conduct of Research

  • Consistently demonstrates adherence to the standards for the responsible conduct of research.
  • Plans, conducts and manages research projects within federal and institutional regulations and policies under the direction of the principal investigator.
  • Uses research funds and resources appropriately.
  • Maintains confidentiality of data as required.
  • Meets all annual job-related training and compliance requirements.
Accounting
  • Monitors accounting ledgers for compliance and prepares necessary adjustments for indirect costs, fringe benefits, reclassifications or cost transfers.
  • Processes journal entries to record re-allocated expenditures for clinical research, gift cards and others. Works with the requestor to ensure the appropriate description, justification and documentation are included.
  • Seeks and enters budget reallocations.
  • Ensures the grant award profile and history of required financial milestones are properly maintained and kept in the accounting system.
  • Assists in the month- and year-end accounting closing process and audit of grants.
  • Assists in implementing fiscal changes in the Accounting system.
  • Provide technical accounting support for Grants Accountants.
Invoicing and Financial Reporting
  • Works independently to prepare accurate monthly/quarterly/annual/periodic invoices and financial reports for timely submission to sponsors.
  • Prepares supplemental documentation to be used in the preparation of accurate financial reporting and invoicing.
  • Provides Grants Accounting Management with expense detail reports that support recommended drawdown amounts.
  • Assists the Cash Operations team in the collection of aging accounts receivable.
Financial Analysis
  • Independently performs a variety of financial analyses as required by internal and external constituencies.
  • Prepares routine or ad hoc financial reports and analysis to address management needs for financial information.
  • Independently identifies and corrects errors or misstatements in financial information using various analytical techniques.
  • Takes on special projects to assist with the financial management of the CNRI grants and contracts portfolio.
Compliance
  • Independently stays abreast of all applicable Uniform Guidance Requirements and Federal regulations.
  • Examines all costs to ensure they are allocable, allowable and reasonable.
  • Reconcile accounts and compile information requested for the Uniform Guidance Audit or sponsor desk audits, under the guidance of the Team Lead.
Organizational Accountabilities
A-133 Audit
  • Independently compile information requested for the A-133 audit.
  • Reconcile the accounts for information requested for the A-133 audit.
Organizational Commitment/Identification
  • Partner in the mission and upholds the core principles of the organization.
  • Committed to diversity and recognizes value of cultural ethnic differences.
  • Demonstrate personal and professional integrity.
  • Maintain confidentiality at all times.
Customer Service
  • Anticipate and responds to customer needs; follows up until needs are met.
Teamwork/Communication
  • Demonstrate collaborative and respectful behavior.
  • Partner with all team members to achieve goals.
  • Receptive to others' ideas and opinions.
Performance Improvement/Problem-solving
  • Contribute to a positive work environment.
  • Demonstrate flexibility and willingness to change.
  • Identify opportunities to improve clinical and administrative processes.
  • Make appropriate decisions, using sound judgment.
Cost Management/Financial Responsibility
  • Use resources efficiently.
  • Search for less costly ways of doing things.
Organizational Accountabilities (Staff)
Organizational Commitment/Identification
  • Anticipate and responds to customer needs; follows up until needs are met.
Teamwork/Communication
  • Demonstrate collaborative and respectful behavior.
  • Partner with all team members to achieve goals.
  • Receptive to others' ideas and opinions.
Performance Improvement/Problem-solving
  • Contribute to a positive work environment.
  • Demonstrate flexibility and willingness to change.
  • Identify opportunities to improve clinical and administrative processes.
  • Make appropriate decisions, using sound judgment.
Cost Management/Financial Responsibility
  • Use resources efficiently.
  • Search for less costly ways of doing things.
Safety
  • Speak up when team members appear to exhibit unsafe behavior or performance.
  • Continuously validate and verify information needed for decision making or documentation.
  • Stop in the face of uncertainty and takes time to resolve the situation.
  • Demonstrate accurate, clear and timely verbal and written communication.
  • Actively promote safety for patients, families, visitors and co-workers.
  • Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance.

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