HR Personnel Coordinator
4 weeks ago
SUMMARY OF FUNCTIONS
Responsible for overseeing, administrating, and managing multiple functions to best facilitate the Company's HR Personnel Department regarding processing field employees, scheduling work crews, maintaining personnel HR records, coordinatingand assisting with employee recruitment, hiring, orientation and training,as well as other sensitive and proprietary Company matters.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Relay work orders, job assignments, messages and information to or from work crews, subordinate staff, supervisors and field job sites.
- Lead liaison for handling, administrating, processing, verifying and overseeing the personnel department regarding staffing of field projects with assigned craft employees and field management; ensuring that all staffing requests are filled, proper training, orientation, qualifications, and documentations are met and maintained. The ability to work varied hours, including after standard business hours and weekends will be required to complete some staffing necessities.
- Make well-informed decisions, assign correct priorities, and ensure appropriate documentation processes are accurate and completed in a timely manner. Perform internal audits on recordkeeping requirements to assure that all applicable Company polices and or governmental forms are completed and filed accurately for Company employees.Insure that historical human resource records are kept through an appropriate filing and retrieval system; keeping past and current records.
- Maintain a professional relationship with vendors, suppliers, internal companies, employees, and managers to act as the authorized point of contact and subject matter expert for all personnel field related matters.
- Provide leadership for the administration, compliance and utilization of the PRO's database functions of the Personnel Department.Organize, maintain, scan and electronically track all aspects of the required phases as well as controls all related documents in the appropriate filing system and or database.
- Support and be responsive to both setting priorities and resolving issues consistent with Company standards, policies, and procedures, as well as complying with governing regulation and or laws such as HIPAA, FMLA, COBRA, FLSA, EEOC, etc.
- Assists and supports department managers and all employees regarding personnel issues. Answers employee questions regarding personnel policies, procedures and benefits; researches and disseminates topical or timely information to managers and/ or employees on personnel issues.
- Provides administrative assistance as required or as requested including word processing, drafting correspondences, transcription, information research, filing, taking/directing telephone messages and assisting employees with related concerns.
- Coordinates and assists with employee recruitment, hiring orientation and training; determines employee classifications and ensures completion of all appropriate paperwork/certifications for new employees. Ensures all necessary requirements such as drug/alcohol testing and medical pre-qualifications are completed prior to employee assignment; as well as monitor's 3rd party vendor data bases to keep employees active, in compliance and schedule recertification's as necessary.
- Performs other project duties and functions as required and or directed by the Director of HR-RISK Management and other key executives.
ORGANIZATIONAL RELATIONSHIPS
The position reports directly to the Personnel Manager as well as the Director of Human Resource-RISK and has some reporting responsibilities with other Department Directors and executives, as necessary.
QUALIFICATIONS
A high school diploma is required with 4 years applicable industry experience; and or a college degree with 2 years applicable experience; formal certifications such as Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) are preferred.
A strong understanding and knowledge of HR processes including Department of Labor (DOL) requirements, HR legal guidelines, best practices, OSHA safety necessities, and administration practices to carry out job responsibilities is beneficial.
Good written and oral communication skills and the ability to work well with people are essential.Proficient leadership skills and proactive decision making and problem solving skills are necessary.The ability to oversee multiple tasks, correspondences and to work in a team setting is required.Also the ability to work independently as necessary to complete mandated timelines is essential.
Good reasoning ability is required to solve a wide range of business problems.Able to understand, create and utilize management reports, memos, spreadsheets, and other documents to communicate and complete job tasks.Must have the ability to understand and utilize contractual documents, policies and procedures; and or legal documents to conduct business transactions.
Computer skills to navigate programs; create application tools and documents utilizing programs such as Microsoft Word, Excel, PowerPoint, Access, Outlook, various databases programs are necessary.
QUALIFICATIONS (Continued)
Familiarity with general HR, legal and accounting recordkeeping protocols, switchboard applications, and other office functions is important.The ability to negotiate, provide customer service functions and interact with employees, vendors and other agencies is essential.
PHYSICAL DEMANDS
Regular travel by airplane and automobile in conducting business may be required.Ability to communicate orally with customers, management and other co-workers, both individually and in front of a group is necessary.Hours worked in a day may be greater than 8 hours as well as some weekend work may be necessary to complete tasks at hand.
Regular use of the telephone and e-mail for communication is essential.Activities include but are not limited to extended periods of sitting, extensive work at a computer work station, filing, as well as other typical general office tasks.
Hearing and vision within normal ranges is helpful for normal conversations, to receive ordinary information and to prepare or inspect documents.No manual heavy lifting is expected, without utilization of appropriate equipment.Exertion of up to 20 lbs. of force occasionally may be required.Good manual dexterity for the use of common office equipment such as computer terminals, calculator, copiers, and FAX machines as well as the ability to make site visits to job sites and or off-site meetings as necessary.
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.Equal Opportunity Employer/Veterans/Disabled
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