Grants and Contracts Specialist

2 weeks ago

Sanford, United States AIDS Foundation Chicago Full time

AIDS Foundation Chicago

Grants and Contracts Specialist

Chicago ,

Illinois

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The Grants and Contracts Specialist is responsible for general grants administration and accounting duties; reviewing, auditing and processing subcontractor reimbursement requests for payment; monitoring subcontractor expenditures; doing project expenditure projections; preparing monthly reimbursement vouchers and related reports for AFC's funders; and other accounting duties as assigned. The salary for this role is $51,809 to $54,487 annually. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Contract Review and Monitoring Review of subcontractor reimbursement requests Prepare monthly vouchers, accounting and services' worksheets and related documentation; Prepare and distribute of subcontractor agreements and amendments Provide technical assistance to subrecipients in preparing their monthly reimbursement requests Prepare annual audit confirmation letters to subcontractors Monitor grant expenditures, maintain records of use of funds, conduct quarterly expenditure review meetings Provide program department with necessary fiscal reports for grant close-out activities Conduct subcontractor site visits, as required, to monitor compliance with fiscal and administrative requirements Participate in subcontractor renewal activities, including subcontractor budget preparation, and distribution of documents Participate in quarterly expenditure review meetings of contracts Prepare for and participate in fiscal site visits at AFC conducted by AFC's funders Maintain inventory of client incentives Other Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, and others Protect organization's value and manage risk by keeping information confidential Perform other duties as assigned The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in this class. The omission of an essential function does not preclude management from assignment of duties not listed herein if such functions are a logical assignment to the position. SUPERVISORY RESPONSIBILITIES None ENTRY REQUIREMENTS (EXPERIENCE AND EDUCATION) Minimum Qualifications Bachelor's degree in finance, Accounting or related field and 2 or more years Accounting experience 1 or more years' experience with Intermediate Excel Preferred Qualifications Bachelor's degree in accounting 1 or more years' experience with Blackbaud's Financial Edge 1 or more years' experience working with government funded grants and/or contracts KNOWLEDGE, SKILLS, AND ABILITIES The ability to accomplish a task with concern for all areas involved, no matter how small. The ability to work without close supervision, taking ownership of work activities and ensuring tasks meet AFC's standards. The ability to use computer and web-based systems to input, access, modify, or output information or to execute programs or analysis. The ability to maintain appropriate confidentiality regarding all personnel and property data, information, and issues. The ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. The ability to quickly and accurately process multiple types of information and/or perform multiple tasks simultaneously. The ability to communicate information clearly and politely to co-workers, supervisors, and guests when speaking and in writing. REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS None. PHYSICAL DEMANDS AND WORK ENVIRONMENT Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (20-25 pounds.) Tasks may involve extended periods of time at a keyboard or workstation.

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