Program Manager

3 weeks ago

Washington, United States Optica Full time

Optica is looking for a Program Manager who Manages, coordinates, and executes the program and volunteer management aspects of all assigned Optica Events. They work collaboratively with the meetings chairs on all technical program aspects of the meeting to meet performance and diversity metrics. They also serve as the primary contact for all authors and invited speakers of assigned meetings, providing customer service support as needed. They execute smooth conference paper receipt, review and publication processes following the department’s standard operating procedures for all assigned meetings.



Experience, qualification, and soft skills, have you got everything required to succeed in this opportunity Find out below.

RESPONSIBILITIES (not in priority order):

Committee / Volunteer Management (OPCs, Topicals, and Conferences)

a. Serves as primary liaison between Optica and program committee, confirming participation, roles and responsibilities and joint management tools/resources

b. Schedules and drafts agendas for topical meeting kick off calls, and other calls to ensure the planning timeline, metrics and deliverables of the program

c. Distributes notes and action items after calls and follows up, as needed, with appropriate staff to close out items.

d. Confirms meeting scope and topics and updates the website accordingly

e. Confirms committee chairs and members, ensuring appropriate approvals, and updating membership lists across all platforms

f. Maintains meeting outline to capture culture (and requested changes) per topical for future reference

g. Responds promptly to committee requests and concerns

Speaker and Submission Management

a. Configures submission site based on committee feedback

b. Updates meeting website with submission and copyright information

c. Maintains invited speaker lists across all platforms

d. Enforces deadlines with speakers and authors to ensure adherence to meeting timetables

e. Prepares reports on submission numbers and speakers

f. Responds to customer service inquiries from authors

Program Development Support

a. Manages the peer review process, assigning reviewers, preparing reviewer instructions, and processing submitted papers

b. Manages sessioning process (whether in person, hybrid or virtual), including instructions and preparation of materials

c. Invites, tracks and confirms session chairs (presiders)

d. Notifies all authors of decision and presentation details

Publications Management

a. Generates agenda of sessions and session guide

b. Serves as main contact with Program Typesetter (for any print programs) and communicates program edits when necessary to ensure a quality program

c. Registers ISBN for Technical Digest through Booker

d. Stamps papers and performs quality check against approved standards in advance of publication

e. Creates ZIP files and posts digest papers for early access on the Optica Publishing Group Platform

f. Manages program changes (e.g. withdrawn and no shows)

g. Manages the Quality Assurance of presented papers for publishing and archiving on the Optica Publishing Group Platform

EDUCATION AND EXPERIENCE:

a. Four-year college degree required

b. Two or more years of meeting program and/or volunteer (subject matter experts) experience preferred

c. Association experience preferred

SKILLS AND ABILITIES:

a. Strong oral and written communication skills

b. Ability to meet multiple deadlines, coordinate details, and work independently

c. Proficiency in Microsoft Office software and database applications, particularly web-based peer review systems

d. Attention to detail required

e. Excellent customer service skills

Located in the Dupont Circle neighborhood of Washington, DC, Optica offers a competitive salary and benefits. Please send your resume and cover letter with salary requirements to resumes@optica.org.

  • Program Manager

    3 weeks ago

    Washington, United States Program Management Solutions, LLC Full time

    Program Management Solutions is looking for a Program Manager with at least 3 years experience overseeing IT projects to join our growing team. This is a hybrid position in the Washington DC Metro area. It requires US citizenship and the ability to obtain a security clearance. **Example of Duties** - Act as primary point-of-contact for the program and...

  • Program Manager

    3 weeks ago

    Washington, United States Program Management Solutions, LLC Full time

    Job DescriptionJob DescriptionSalary: Program Management Solutions is looking for a Program Manager with at least 3 years experience overseeing IT projects to join our growing team. This is a hybrid position in the Washington DC Metro area. It requires US citizenship and the ability to obtain a security clearance.Example of Duties ● Act as primary...

  • Copy and Print Manager

    3 weeks ago

    Washington, United States Copy and Print Manager Full time

    As a Manager you need to be able to work with many different people. It is a print production envionrment, working with different partnerships and potential clients overseeing their print orders, issues, etc. Duties include help filling print requests but also balance the financials needed. Computer skills are a must, some print copy knowledge important need...

  • Project Manager Ii

    1 day ago

    Washington, United States Pacific Program Management Full time

    **Company** Pacific Program Management (PPM) provides clients the leadership and management oversight of their work space strategy, space development, and space transitions for their people and business across the U.S. and Internationally. PPM is a fast-growing, real estate project and program management firm that helps companies reimagine their workspace...

  • Program Manager

    2 months ago

    Washington, United States Lumen Solutions Group, Inc. Full time

    About us: Lumen Solutions Group Inc., a dynamic small and minority-owned, Disadvantaged Business Enterprise headquartered in Florida, USA. As a leading consulting services and solutions provider, we focus on IT Staffing, Business/IT Strategy, Business Process Blueprints, Enterprise Architecture, Enterprise Transformation for our clients. Our client base...

  • Assistant Project Manager

    5 days ago

    Washington, United States Pacific Program Management Full time

    Job Description Job Description Company Pacific Program Management (PPM) provides clients the leadership and management oversight of their work space strategy, space development, and space transitions for their people and business across the U.S. and Internationally. PPM is a fast-growing, real estate project and program management firm that helps companies...

  • Assistant Project Manager

    6 days ago

    Washington, United States Pacific Program Management Full time

    Job Description Company Pacific Program Management (PPM) provides clients the leadership and management oversight of their work space strategy, space development, and space transitions for their people and business across the U.S. and Internationally. PPM is a fast-growing, real estate project and program management firm that helps companies reimagine their...

  • Assistant Project Manager

    2 weeks ago

    Washington, United States Pacific Program Management Full time

    Job DescriptionJob DescriptionCompanyPacific Program Management (PPM) provides clients the leadership and management oversight of their work space strategy, space development, and space transitions for their people and business across the U.S. and Internationally.PPM is a fast-growing, real estate project and program management firm that helps companies...

  • Program Manager

    2 weeks ago

    Washington, United States Federal Aviation Administration Full time

    Summary This position is located within the Program Management Branch (AVP-220) of the Federal Aviation Administration's Office of Accident Investigation and Prevention (AVP). The incumbent serves as a Program Manager leading and advising in program business management functions. Duties The Program Manager is responsible for supporting AVP...

  • Program Manager

    2 months ago

    Washington, United States Federal Aviation Administration Full time

    Summary This position is located within the Program Management Branch (AVP-220) of the Federal Aviation Administration's Office of Accident Investigation and Prevention (AVP). The incumbent serves as a Program Manager leading and advising in program business management functions. Duties The Program Manager is responsible for supporting AVP...

  • Configuration Manager

    2 months ago

    Washington, United States Advanced Program Analytics Full time

     Position Description: Receive, track, and circulate for review contract data deliverables and consolidate review comments and updating statuses in NAVSEA IDESupport in monitoring contractor compliance in accordance with the terms and conditions of the contract (Contract Data Requirements List (CDRL)).Review contractor deliverables for accuracy and any...

  • Program Manager

    1 month ago

    Washington, United States Sprezzatura Management Consulting Full time

    **Program Manager** **Position Description**: Sprezzatura is seeking a Program Manager to oversee a comprehensive, large-scale program within the Department of Veterans Affairs' Office of Enterprise Integration (OEI). This pivotal role involves managing multiple projects simultaneously, each contributing to the strategic objectives of the VA. The Program...

  • Program Manager

    1 week ago

    Washington, United States Sprezzatura Management Consulting Full time

    **Program Manager** **Position Description**: Sprezzatura is seeking a Program Manager to oversee a comprehensive, large-scale program within the Department of Veterans Affairs' Office of Enterprise Integration (OEI). This pivotal role involves managing multiple projects simultaneously, each contributing to the strategic objectives of the VA. The Program...

  • Program Manager

    2 months ago

    Washington, United States Shuvel Digital Full time

    Job Description: PROGRAM MANAGER Leads projects that involve the successful management of teams composed of data processing and other information management professionals who have been involved in analysis, design, integration, testing, documenting, converting, extending, and implementing automated information and/or telecommunications systems. Performs...

  • Program Manager

    2 weeks ago

    Washington, United States Shuvel Digital Full time

    Job Description: PROGRAM MANAGER Leads projects that involve the successful management of teams composed of data processing and other information management professionals who have been involved in analysis, design, integration, testing, documenting, converting, extending, and implementing automated information and/or telecommunications systems. Performs...

  • Program Manager

    1 month ago

    Washington, United States Sterile Services Co Full time

    **Key Responsibilities**: - ** Strategic Program Oversight**: Manage comprehensive program performance, ensuring excellence in all dimensions, including technical, contractual, administrative, and financial aspects. - ** Complex Problem Solving**: Utilize advanced analytical capabilities to address and solve multifaceted technical, administrative, and...

  • Program Manager

    2 weeks ago

    Washington, United States SecuriGence LLC Full time

    Job Title: Program Manager Location: Washington, DC Metropolitan area Clearance Level: Top Secret w/ SCI Eligibility Summary We deliver essential technology services to our customers in support of their missions to sustain the national security and economic interests of our nation. SecuriGence is seeking a Program Manger to support the JSP Endpoint...

  • Program Manager

    2 weeks ago

    Washington, United States Federal Aviation Administration Full time

    Summary As a supervisor/manager, the selectee for this position will be eligible to receive a Manager Performance Incentive (MPI) provided eligibility requirements noted in agency policy are met. The MPI is an annual lump-sum incentive payment that considers agency performance, the manager's individual performance, and available funding. This position...

  • Program Manager

    2 months ago

    Washington, United States Federal Aviation Administration Full time

    Summary As a supervisor/manager, the selectee for this position will be eligible to receive a Manager Performance Incentive (MPI) provided eligibility requirements noted in agency policy are met. The MPI is an annual lump-sum incentive payment that considers agency performance, the manager's individual performance, and available funding. This position...

  • Program Manager

    2 months ago

    Washington, United States HighPoint Full time

    **Program Manager** HighPoint’s professionals focus exclusively on helping government agencies and companies implement their most critically strategic initiatives. The role of Program Manager contributes to HighPoint by being accountable for the overall program success through the full customer engagement life-cycle, from requirements definition, proposal...