Global Product Development and Supply

2 weeks ago

Lawrence Twp, United States TechDigital Corporation Full time
Job Title: Project Manager - Multi-Year Multi-Site Facilities Management Outsourcing
Engagement

Job Summary: We are seeking an experienced and highly skilled Project Manager to
oversee a multi-year, multi-site facilities management outsourcing engagement. The
Project Manager will be responsible for successfully planning, executing, and delivering
the project within the defined scope, timeline, and budget. This role requires strong
leadership, exceptional organizational skills, and the ability to effectively communicate
and collaborate with various stakeholders. The Project Manager will be responsible for
overseeing the following tasks:

Responsibilities:
1. Project Planning:
• Develop a comprehensive project plan, including scope, objectives,
deliverables, timelines, and resource allocation.
• Identify and assess project risks, develop risk mitigation strategies, and
monitor risk throughout the project lifecycle.
• Collaborate with stakeholders to define project requirements and ensure
alignment with organizational goals.
2. Sponsor Communications:
• Establish and maintain regular communication channels with project
sponsors, providing updates on project progress, risks, and issues.
• Ensure sponsors are engaged and informed throughout the project lifecycle.
3. Project Kickoff with all participants:
• Organize and facilitate a project kickoff meeting with all project participants,
including internal teams, clients, and vendors.
• Clearly communicate project objectives, deliverables, roles, and
responsibilities to all stakeholders.
4. Data Collection:
• Coordinate and oversee the collection of relevant data required for the
project, ensuring accuracy and completeness.
• Collaborate with stakeholders to define data collection requirements and
methodologies.
5. Overall Project Plan and Risk Register:
• Develop and maintain an overall project plan, including timelines,
milestones, and dependencies.
• Create and manage a risk register, identifying potential risks and developing
strategies to mitigate them.
6. Internal Kickoff Meeting and Project Plan:
• Conduct an internal kickoff meeting with the project team, ensuring
alignment on project goals, roles, and responsibilities.
• Develop a detailed project plan, outlining tasks, timelines, and resource
allocation.
7. Project Team Resource Identification:
• Identify and allocate resources required for the project, including internal
team members and external vendors.
• Collaborate with resource managers to ensure availability and suitability of
resources.
8. Facilitation of Onsite Workshops:
• Organize and facilitate onsite workshops to gather requirements, align
stakeholders, and drive decision-making.
• Ensure workshops are productive, engaging, and result in actionable
outcomes.
9. Identify Site Requirements:
• Collaborate with stakeholders to identify specific site requirements for each
location involved in the project.
• Ensure site requirements are documented and incorporated into the project
plan.
10.RFP Document Review Sessions:
• Coordinate and facilitate review sessions for Request for Proposal (RFP)
documents.
• Engage stakeholders in reviewing and providing feedback on RFP
documents.
11.Post Down-Select Executive Summary:
• Prepare an executive summary after the down-select process, highlighting
key findings and recommendations.
• Present the executive summary to project sponsors and stakeholders.
12.In-person Parallel Negotiations:
• Participate in in-person parallel negotiations with vendors and stakeholders
to finalize contract terms and conditions.
• Ensure negotiations are conducted professionally and collaboratively.
13.Participation in Multi-Phase Negotiations:
• Engage in multi-phase negotiations with vendors and stakeholders to
address any outstanding issues or concerns.
• Collaborate with legal and procurement teams to ensure contract
compliance and alignment with project objectives.
14.Final Contract Agreement and Schedules:
• Work closely with legal and procurement teams to finalize the contract
agreement and associated schedules.
• Ensure all contractual obligations are clearly defined and agreed upon.

Qualifications:
• Bachelor's degree in project management, business administration, or a related
field.
• Proven experience as a Project Manager, preferably in managing multi-year, multisite facilities management outsourcing engagements.
• Strong knowledge of project management methodologies, tools, and techniques.
• Excellent leadership, communication, and interpersonal skills.
• Exceptional organizational and time management abilities.
• Ability to work effectively in a fast-paced and dynamic environment.
• Proficiency in project management software and tools.
• Relevant certifications such as PMP (Project Management Professional) are a plus.
If you are a highly motivated and results-oriented individual with a proven record of
accomplishment in managing complex facilities management outsourcing projects, we
encourage you to apply for this exciting opportunity

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