AP Coordinator I

2 weeks ago

Des Plaines, United States GTI Full time
General Summary

Responsible for processing vendor invoices, in a timely and accurate manner in accordance with GTI and DCAA established guidelines or as directed by the Manager of AP. This position is also responsible for collections efforts on the billing side.

Why GTI Energy?

GTI Energy offers generous benefits, competitive salaries, career advancement, and the opportunity to work in a professional R&D environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We are proud of what we do because our work matters. GTI Energy is working toward solving global energy challenges in transitioning to a low-carbon economy. We have a proven track record in producing innovative ideas and commercializing solutions to deliver clean and reliable energy. At GTI Energy, we deliver innovative technology solutions for safe, efficient, and responsible energy.

So, what does that mean for you? You will work in a positive and respectful work culture that fosters growth, collaboration, and opportunity. You will be supported by competitive compensation, incentives, and benefits, while enjoying purposeful work that drives improvement of delivering clean energy to the world.

Work Location

The position will be based in the Chicagoland area at the GTI Energy Headquarters. We offer a hybrid/core work week, where employees are remote Mondays and Fridays, and required to be on-site Tuesday through Thursday.

Primary Responsibilities

  • Processes, batches and inputs vendor invoices into the accounting system
  • Reviews, audits, codes, and posts invoices into the accounting system; including identifying unallowable costs in accordance with DCAA established guidelines
  • Maintains A/P files and various daily, weekly, and monthly A/P related spreadsheets and reports
  • Records monthly G/L journal entries for account distributions
  • Prepares monthly A/P adjusting entries and year-end A/P accruals
  • Research and resolve monthly vendor statements and invoice discrepancies
  • Support project managers, general accounting, purchasing, and AR with AP related matters
  • Provide year-end audit support to the Finance Department
  • Makes collection calls and emails customers in order to ensure timely payment
  • Collect and distribute accounting mail
  • Perform other duties as assigned
Required Knowledge, Skills, Abilities, and Other Characteristics
  • Attention to detail and high level of accuracy
  • Knowledge of accounts payable principles, processes, and audit requirements
  • Knowledge of business practices and office procedures
  • Knowledge of Adobe Acrobat Pro required
  • Analytical and problem-solving skills
  • Strong data entry skills with high level of accuracy
  • Must be well organized, a team player and proficient in handling diverse tasks simultaneously
  • Ability to adapt to changes in priorities
  • Intermediate skills with Microsoft Office - particularly Excel and Outlook
  • Strong verbal and written communication skills
Education and Experience
  • High School Diploma (associates/bachelor's degree preferred) with 1-3 years of solid accounts payable (full-cycle), utilizing a window-based accounting system
  • Prior experience with government Accounts Payable is a plus


EEO Statement

GTI Energy is committed to developing a barrier-free recruitment process and work environment.If you require any accommodation, please e-mail us at HumanResources@gti.energy and we'll work with you to meet your accessibility needs. You must have legal authorization to work for GTI Energy on your date of hire with no further action required by GTI Energy. We are an Equal Employment Opportunity employer and give consideration to qualified applicants without regard to race, color, age, religion, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy or genetic information.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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