Contracts Specialist

4 weeks ago

Middle River, United States Synagro Full time

Synagro partners with stakeholders to clean our water, protect our environment and serve our communities by generating worth from what others consider waste. We work to protect the health of our water, our Earth and those who depend on them now and in the future. Synagro takes pride in having zero layoffs during the pandemic and the business continues to thrive during difficult times.

What good is a job without great benefits to reward your hard work? Here are some highlights of what Synagro has to offer:

  • 15 days paid time off
  • 10 Holidays
  • Medical/Dental/Vision (within 30 days of hire)
  • Health Saving Account (HSA) with company match
  • Flexible Spending Account (FSA)
  • 401(k) with company match (fully vested upon hire)
  • Career growth and promotional opportunities
  • Tuition Reimbursement
JOB SUMMARY:

Responsible for providing Contract Management and Risk Management support of a moderately complex and confidential nature to the Business Development Department. The position works closely with the Contract Manager to ensure that internal and external customer contract needs are met in a timely, organized and efficient fashion. Ensures that insurance requirements are met and maintained for all active contracts and bids.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:
  • Maintain and administer NetSuite/ERP (Enterprise Resource Planning) system with contract related information. Ensure accuracy in monthly bond and contract renewal data.
  • Processing and management of both physical and digital new contracts, renewals, purchase orders, CPI adjustments and other contract related documents.
  • All bonding activities for contracts, licenses, and permits for all companies. This includes review of bonding requirements, coordination with surety representatives, obtaining bonds for new projects and maintaining renewal bonds for existing contracts and licenses. Track and process distribution of annual bond renewals to customers.
  • Interface work with Accounting/ Finance, Sales, and Operations to review job performance and potential contract risk.
  • Gather requested semi-annual audit contract and insurance related documents while working closely with Accounting/Finance department.
  • Develop a clear and concise understanding of Company's insurance language and policies. Obtain insurance certificates and ensure that insurance requirements are met and maintained for all active contracts.
  • Obtain insurance certificates and ensure that insurance requirements are met and maintained for all active contracts and bids.
KNOWLEDGE/SKILLS/ABILITIES:
  • Demonstrated strong interpersonal and relationship building and maintaining skills
  • Superior organizational and analytical skills with keen attention to detail and quality
  • Ability to prioritize and multi-task in a flexible, fast paced and challenging environment
  • Process oriented
  • Demonstrated ability to effectively delegate and build a culture of accountability for results
  • Strong written and verbal communication skills and be able to effectively communicate with all levels of personnel including executive management
  • Technology savvy; knowledgeable about modern technology, proficient in Microsoft Office
  • Business Minded
  • Ability to establish and maintainproductive working relationships with employees and the public
  • Ability to work in a fast-paced environmental, process work rapidly, set priorities, work under pressure and follow through with assigned tasks.
  • Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
  • Ability to handle sensitive and confidential information and situations, and know how to appropriately use discretion.
  • Self-motivated, analytical, and multitasking skills with ability to meet deadlines
QUALIFICATIONS:
  • Bachelors of Arts in Business Administration or equivalent
  • 2 years contract, risk, insurance or business related experience (preferred)
    Previous experience analyzing and preparing complex legal contract documents (preferred)
  • Basic knowledge of insurance policies is a plus

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