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HR Generalist

4 months ago

Ventura, United States Rancho Health MSO Full time
Job Summary:

This job description summarizes the major duties and responsibilities performed in this job. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description.

The HR Generalist will support the daily operations of the Human Resources department in a healthcare setting. The primary focus will be on workflow/HRIS management, benefits administration, leave management, and ensuring compliance with healthcare regulations and labor laws. Additionally, the HR Generalist will manage the HR inbox, responding to employee inquiries and directing specific queries to the appropriate HR team members. This role requires a proactive approach to continuous process improvement, ensuring efficient and effective HR operations. The HR Generalist will also play a key role in supporting HR initiatives such as employee wellness programs, diversity and inclusion efforts, and organizational development projects. This position demands strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic healthcare environment.

Essential Job Duties:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Workflow and HRIS Management:
  • Manage and maintain the Human Resources Information System (HRIS) ensuring data accuracy and integrity.
  • Develop and generate reports from the HRIS to support decision-making and compliance reporting.
  • Continuously improve HR processes and workflows to enhance efficiency and effectiveness.
  • Administer payroll changes in HRIS and submit summaries to the Finance Department.
Benefits Administration:
  • Administer employee benefits programs, including health insurance, retirement plans, and other voluntary benefits.
  • Assist employees with benefits enrollment and address any benefits-related questions or issues.
  • Coordinate annual benefits, open enrollment and communicate any changes to employees.
  • Educate employees on benefits, support annual benefits renewal meetings, conduct audits, manage employee enrollment in/termination of benefits (health, 401(k), COBRA), and assist employees in resolving benefits questions and disputes.
Leave Management:
  • Manage leave programs including FMLA, short-term disability, long-term disability, and other leave policies.
  • Track and monitor leave usage and ensure compliance with federal, state, and local leave regulations.
  • Assist employees with leave requests and ensure timely processing of leave documentation.
Compliance and Record Keeping:
  • Ensure compliance with federal, state, and local labor laws and healthcare regulations.
  • Maintain accurate and up-to-date employee records, including personnel files, HRIS data, and compliance documentation.
  • Assist with the preparation of reports and documentation for audits and inspections.
  • Oversee maintenance of employee records in compliance with California law.
HR Inbox Management:
  • Monitor and manage the HR department's inbox, ensuring timely responses to employee inquiries and concerns.
  • Route specific queries to appropriate HR team members as needed and follow up to ensure resolution.
HR Projects and Initiatives:
  • Participate in the development and implementation of HR policies and procedures.
  • Support HR initiatives such as employee wellness programs, diversity and inclusion efforts, and organizational development projects.
  • Contribute to continuous improvement efforts within the HR department.
Qualifications:

The requirements listed below are representative of the knowledge, skills, and/or abilities required.

Education:
  • High school graduate or equivalent (GED).
  • Bachelor's degree in human resources, Business Administration, or related field preferred.
  • HR Certificate a strong plus.
Experience:
  • Minimum of 3-5 years of HR experience.
  • Healthcare setting experience preferred but not required.
Skills:
  • Proficient in HRIS and Microsoft Office Suite (Word, Excel, PowerPoint).
  • Strong written and verbal communication skills.
  • Excellent organizational and time management abilities.
  • Ability to handle sensitive and confidential information with discretion.
  • Strong problem-solving and analytical skills.
  • Ability to manage multiple tasks and prioritize effectively.
  • Service-oriented approach and mindset.
Working Conditions:
  • May require occasional travel to different facility locations.