Undergraduate Student Advisor and Compliance Officer

3 weeks ago

Miami, United States Barry University Full time

Provides admissions/academic advising to Pre-Nursing, Transfer, and Conditionally Accepted students. This position is also responsible for maintaining accurate and current data on student's health and regulatory status. Responsible for communicating with advisors, faculty, and clinical coordinators relating to the status of the student's health and regulatory compliance.
Serves as Admission Advisor to Pre-Nursing, Transfer and Conditionally Accepted BSN students.

  • Presents accurate and timely information to prospective students, pre-nursing advisees, and conditionally accepted traditional and accelerated BSN students.
  • Assists students with university/community resources and utilization.
  • Assists students in achievement of personal goals while successfully meeting program requirements.
  • Prepares unofficial transcript evaluations of pre-nursing, Transfers and Conditionally Accepted BSN student files received from Division of Enrollment Services.
  • Responds in a timely manner to all pre-nursing, Transfer, and Conditionally Accepted BSN student requests for information and, or guidance.
  • Interprets and provides students with clarification of institutional policies, procedures, and requirements.
  • Assists and provide students with an updated academic schedule plan through graduation and selection of courses.
  • Monitors students' academic progress.
  • Analyzes student records in preparation for an appointment and advises students of scheduled follow-up appointments.
Serves as Compliance Officer for undergraduate program.
  • Manages a compliance program for all external agency requirements for student credentialing (program accreditation requirements, hospital accreditation requirements, background checks, 10 panel drug screening).
  • Maintains a database and communicates with more than 350 undergraduates and their respective faculty, advisor, and clinical coordinators regarding their health and regulatory compliance.
  • Provides reports to faculty, clinical coordinators, and clinical affiliates upon request.
  • Researches and resolves credentialing issues.
  • Presents at undergraduate orientations and thoroughly explains the importance of maintaining health and regulatory compliance during school enrollment.
  • Coordinates with AIS the maintenance of the CHS compliance database.
  • Reviews and analyzes student's health documents and maintains current copies.
  • Acts as a liaison between American Databank and the nursing students. Maintains and generates reports filtered by American Databank's Complio Immunization Student Tracking System.
  • Collaborates with Program Directors on researching innovative processes for student compliance.
  • Maintains student files with current health and regulatory compliance documents in preparation for clinical affiliation audits
  • Informs program director of flagged background checks in a timely manner.
Assists the Program Director for Undergraduate Nursing Education with implementation of Undergraduate policies affecting advisement, registration, catalogue preparation, new student orientation, and related academic services for pre-nursing students and Transfer students.
  • Consults with the Program Director for Undergraduate Nursing Education concerning the progress of individual students.
  • Attends monthly UG Faculty meetings to report the status of projected incoming nursing students of upcoming semester.
  • Participates in planning and implementation of all University Orientation and Nursing Information Sessions and Orientations for Pre-Nursing and Transfer students.
  • Conducts informational and recruiting sessions
  • Administers ATI Admission tests and provides Admin III with a list of registered students for testing.
  • Serves as a member of the Admissions Committee
  • Populates all data into individual candidate files for the admissions committee.
  • Collaborates with administration to monitor and update Centralized Application System (CAS)
Acts as a liaison between the Pre-Nursing, Transfer, and Conditionally admitted students and student service areas such as admissions, financial aid, academics, career services, writing/math center, and counseling center to ensure appropriate/required resources are obtained.
  • Informs and, if necessary, refer students to other institutional resources when academic, attendance, financial hardships, and personal problems that require intervention by professionals (Student Services, Counseling Department, Math/Writing Center, etc.).
  • Corresponds with other departments and divisions to stay abreast on scheduling conflicts.
  • Meets with AIS regarding streamlining data analysis for student reporting.
5. Maintains confidentiality of student information
  • Documents interactions with students clearly and concisely by maintaining accurate advising notes in AIS, Salesforce, and in the student's file.
  • Maintains an up-to-date Advising List with a summary of advising notes, dates of appointments, etc.
  • Ensures FERPA forms are signed and processed accordingly
Qualifications/Requirements
  • A Bachelor's degree is required. A degree in Liberal Studies with specialization in Behavioral Science is preferred.
  • 3-5 years previous experience required.
  • Works collaboratively with the Division of Enrollment Services providing unofficial transcript evaluations for the pre-nursing program.
  • Responds to all pre-nursing, transfer and conditionally accepted BSN student tequst in a timely manner.
  • Communicates and provides students with clarificatoin of instituional policies, procedures, and requiremments.
  • Assists and pprovide students with an updated academic schedule plan thourgh graduation and course selection.
  • Responsible for maitanining a database and communictes with 350 + undergraduate students and their respective faculty, advisor, and clinical coordinators regarding health and regulatory compliance.
  • Ensures FERPA forms are signed and processed accordingly.
  • Advanced knowledge of MS Office Suite.
  • Excellent communication and customer service skills.


Benefits: Barry University offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and development.

Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

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