Payroll Supervisor

1 week ago

Dublin, United States OCLC Full time
You have a life. We like that about you.

At OCLC, we believe you'll do the best work of your life when you're living the best life possible.

We work hard to build the technology that connects thousands of today's libraries. But we also work hard to make a job at OCLC a meaningful part of a balanced life- not a substitute for one.

Technology with a Purpose. OCLC supports thousands of libraries in making information more accessible and more useful to people around the world. OCLC provides shared technology services, original research and community programs that help libraries meet the ever-evolving needs of their users, institutions, and communities. With office locations around the globe, OCLC employees are dedicated to offering premier services and software to help libraries.

The Job Details are as follows:
The Payroll Supervisor oversees and manages the payroll process for OCLC in North America. This involves ensuring that all employees are paid accurately and on time, and that all payroll-related taxes and deductions are calculated and processed correctly. Ensures compliance with Fair Labor Standards Act, Department of Labor, Internal Revenue Service regulations as well as all state & Canadian provincial payroll laws.

Major responsibilities:
  • Establishes workflow and schedules for accurate and timely pay of executive and exempt (monthly), as well as non-exempt and Canada (bi-weekly) employees.
  • Directly supervises Sr. Payroll Analyst(s) including staffing, coaching, mentoring, performance appraisals, salary recommendations, and, if applicable, terminations.
  • Monitors changing federal, state, local and Canadian payroll laws, and tax regulations to ensure compliance and eliminating liability for costly employer penalties. This includes validation and approval of all quarterly and annual payroll and tax reports, forms W-2, 941, and related Canadian forms.
  • Directs communication with federal, state, local and Canadian taxing authorities to establish income and unemployment tax accounts for state and local taxing authorities as well as revenue and provincial taxing authorities.
  • Ensures completion of monthly closing activities within corporate guidelines and time schedules for successful interface of payroll data and fringe benefits to general ledger. Oversees reconciliation of Payroll related general ledger accounts each month. Ensures accurate processing and reporting of all employee leave.
  • Works effectively with external and internal benefits administrators to provide deferred contribution reports (in the format required) and timely wire transfers for employee/employer contribution amounts each pay.
  • Works with external auditors to provide all information requested for fiscal year end, annual Thrift Plan audit, and workers compensation insurance audit. Provides accurate reports and minimizes premiums for the company.
  • Works closely with Benefits Manager and Legal to ensure 401k, 401a, 403b, and 457 plans comply with all applicable laws and non-discrimination tests and maintains a qualified status.
  • Merges payroll and benefits into OCLC payroll and partners with the Benefits team to integrate new benefits programs into payroll.
  • Completes special projects and/or participates on project teams as required.
Minimum qualifications:
  • Certified Payroll Professional designation or bachelor's degree in business, accounting, or related discipline with 7+ years in payroll processing with automated payroll.
  • Working knowledge of payroll laws and tax regulations.
  • Proven efficiency and understanding of payroll and human resource information systems, preferably Workday, ADP Smart Compliance, and NetSuite.
  • Ability to supervise and lead payroll specialist(s).
  • Proficient with Excel and Word.
  • Excellent interpersonal communication skills to work with internal & external stakeholders.
  • Strong analytical & organizational skills.
  • Ability to balance the demands of projects, maintenance and support and customer expectations in a fast-paced environment with minimal direction.
  • Must be self-motivated with the capability to think and act independently.
  • Strong analytical and problem skills.
  • Demonstrated attention to detail with a high level of accuracy.
  • Demonstrated ability to make payroll decisions and provide guidance to employees.


Working Conditions: Normal office environment.

ADA/EAA: The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.

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