ERSEA Specialist

As a thought-leader and best-in-class provider in education, wellness, youth development, and community-building, The YMCA of Metro Atlanta is one of the oldest and most essential non-profits serving in Atlanta. Today, we're looking for you to join us as we carry out our mission to positively impact lives and communities across the state.

At the Y, we're an association of like-minded people (staff, volunteers, and members), on the forefront of a movement to ensure that everyone -- especially children -- experience an equal opportunity to reach their full potential. In the course of a year, we provide more than 3,000 children, ages 6 weeks through Pre-K with high-quality literacy and STEAM-infused learning; give 58,000 youth and teens access to sports, aquatics, day and resident camps, teen leadership development programs, and employment opportunities; provide over 200,000 members with programs, services, and facilities to enjoy connection and maintain wellness regardless of age; and engage over 25,000 volunteers and donors from across Atlanta to share in the gift of supporting their communities.

NATURE AND SCOPE:

Under the direction of the ERSEA Manager, the ERSEA specialist is directly responsible for the administration, supervision, coordination, and organization of work related to the Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) of assigned program participants. The ERSEA Specialist is directly responsible for ensuring the program complies with the ERSEA-related Head Start Performance Standards with the goal of attaining and maintaining full enrollment through the program year. In addition, the ERSEA Specialist must support the program in developing clear policies and procedures reflective of the community served in collaboration with the ERSEA team.

RESPONSIBILITIES (including, but not limited to):

* Assist in developing, implementing, managing, and monitoring policies, procedures, work plans, and systems related to the Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA) of program participants to comply with federal regulations and to ensure the program reaches and maintains full enrollment throughout the year.* Review Community Assessment information, current enrollment trends and any other information impacting enrollment to determine program design options, recruitment strategies, and enrollment guidelines for Head Start (HS) and Early Head Start EHS).* Provide support for developing the program's Enrollment and Recruitment Plan.* Assist in creating and maintaining record-keeping and reporting policies for waitlists, enrollment, attendance, timelines, schedules, and procedures in accordance with designated federal program requirements for all program grants, options, and sites.* Monitor the verification of income and eligibility qualifications of children and families. Ensure data integrity:* Monitors ChildPlus database for compliance in all aspects of ERSEA* Ensure applications are complete and data is entered accurately and timely into the ChildPlus database.* Ensure on-going monitoring, tracking, follow-up, and analysis of enrollment data, and produce regular reports for management meetings* Continually monitor over income and disability percentages to ensure the program is meeting Performance Standards expectations* Collaborate with Center Managers, Content Area Managers and Specialists, Family Service Assistants, and ERSEA team to ensure data integrity* Monitor and review ERSEA-related reports* Develop and facilitate trainings for staff on data quality in collaboration with the DATA Team, ERSEA co-workers and administrative staff.* Review Family Files to monitor, track and develop corrective action plans for ERSEA compliance* Conduct announced and unannounced Monitoring visits to assigned centers* Monitor and provides resources for promoting daily attendance, Average Daily Attendance, and data entry procedures* Assist in maintaining enrollment forms and ensure information is current, accurate, and distributed to all necessary staff to meet program requirements Participate in the development and implementation of the Recruitment process annually.* Organize outreach and networking opportunities with potential stakeholders to provide information and enrollment opportunities.* Develop and maintain community relationships to support enrollment efforts. Participate in developing an effective recruitment plan with concrete strategies and activities.* Support the development of a staff friendly ERSEA Plan that addresses all aspects of ERSEA, clearly explains expectations and procedures, and is modified, as necessary.* Participate and lead program wide strategic meetings with other program Administrators and ERSEA team (Self-Assessment, Planning, Audits, Recruitment, Professional Development and Community Partnerships among others).* Provide clear and consistent training to staff on ERSEA policies and procedures.* Ensure that staff responsible for determining program eligibility are aware of latest updates.* Facilitate information and training annually to key stakeholders regarding ERSEA's policies to program Leadership team, Policy council and Board of Directors, when necessary.* Responsible for leading and guiding the Family Service Assistants and Center Leadership in all ERSEA-related components of their responsibilities, expectations, and evaluation of their performance.* Collaborate and lead with other content-area Specialists in the implementation of our recruitment kick-off events and ongoing recruitment efforts.* Identify and share resources with Center Leaders/Family Services team to promote daily attendance Participates in agency-wide projects such as the Self-Assessment, Community Assessments, Strategic Planning meetings/trainings, Professional Development, Volunteers among others Develops and distributes ERSEA-related reports for monitoring, goals and objectives, and corrective action plans

REQUIREMENTS:

* Bachelor's Degree in non-profit administration, education, social work, family studies, human services, project management or related field* 3+ years of Head Start or similar experience* 3+ years of supervisory or leadership experience in an early childhood, non-profit or social work service setting required* Knowledge of Head Start Performance Standards, especially those related to ERSEA.* Ability to function as a team member as well as a leader* Experience developing, implementing, and managing systems, procedures, policies, databases, and other professional documents* Ability to effectively communicate and work with diverse families and professionals* Ability to exercise discretion in handling confidential information and materials* Advance knowledge of computer applications, Microsoft Office, Database management, Email, Internet, and ability to learn and master other computer technology/software as needed* Excellent communication skills, both written and verbal, and ability to work within timelines* Training experience with small and large groups* Current enrollment in the Childcare Division - Criminal History Registry.* Valid Georgia's Driver's License

PREFERRED REQUIREMENTS:

* Master's degree in non-profit administration, education, social work, family studies, human services, project management or related field

Employment and Benefits package for this job posting is offered through Early Childhood Development Co., LLC, whose sole managing member is the YMCA of Metropolitan Atlanta, Inc.

Employment Requirement:

* Ability to pass a pre-employment background check including Criminal Record check, Drug Screening and motor vehicle record (MVR) according to company policy.* Must be legally eligible to work in the US without current or future sponsorship.

This job posting is subject to change at any time.

The YMCA of Metropolitan Atlanta offers excellent benefits and career opportunities as part of our culture of excellence. The opportunities to serve are vast, and we're looking for a diverse mix of people, who share our values of CARING, HONESTY, RESPECT, and RESPONSIBILITY to join us and do their best work.

The YMCA of Metropolitan Atlanta does not discriminate in employment opportunities or practices based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristics protected by law.

Location:

YMCA Leadership and Learning Center #J-18808-Ljbffr