Director of Parish Operations

2 weeks ago

Towson, United States Archdiocese of Baltimore Full time

Immaculate Conception Parish, located in Towson, Maryland, is seeking qualified candidates for a Director of Parish Operations. The Director of Parish Operations (DPO) provides comprehensive support primarily to the Pastor in the oversight and direct management of the temporal goods of the Parish. The DPO, in conjunction with the pastor, serves as the chief administrative officer for the parish and its day-to-day operations. The DPO supervises parish staff (except those reserved to the pastor), and is responsible for finance, human resources, information technology, communications, and facilities management. The DPO possesses and maintains an in-depth understanding of the Mission of the Catholic Church and the charism of the Church of the Immaculate Conception and Immaculate Conception School and brings that understanding to bear in all considerations and decisions made within the scope of the essential functions listed below.The DPO has responsibilities for Immaculate Conception School.

Essential Functions

Financial: Oversee and directly manage the financial processes of the parish and school, to include:

  • Supervise the day-to-day accounting duties for the parish and school.Maintaining an accurate and complete accounting system.
  • Supervise parish financial records for weekly offerings, votives, special collections, Archdiocesan collections and school tuition.
  • Develop, administer and review; in cooperation with the Comptroller, annual parish and school budgets in compliance with Archdiocesan policy.
  • Manage accountability systems for the collection, banking, and withdrawl of parish funds in compliance with Archdiocesan policy.
  • Accurate completion of payroll and payroll related tax matters, as well as recording of employee leave balances
  • Accurate and timely completion of monthly, quarterly, and annual financial statements and reports both internally and to the Archdiocese of Baltimore
  • Implement and oversee internal control structure and ensure that controls function properly, in all process areas, including but not limited to revenue collection, vendor payments, payroll, bank account monitoring and maintenance, financial reporting, governance and programs and organizations.
  • Ensure that all process areas have the appropriate segregation of incompatible duties and where necessary risk migrating controls have been implemented.
  • Present monthly, quarterly and annual financial reports to the Pastor, Pastoral Council, Finance Committee, Corporators and other required parties.
  • Utilize financial data to consult with Pastor and appropriate parties on matters of stewardship; fundraising and capital needs, and expense control
  • Interpret monthly, quarterly, and annual financial trends and apply those trends where appropriate for strategic planning
  • Prepare and administer annual operating and capital Parish budgets and present to appropriate parties for review; monitor budget vs. actual on income and expenses and recommend necessary and timely adjustments
  • Serve as a resource on financial matters to Parish staff, consultative bodies, organizations, and parishioners
  • Perform all preparatory tasks for Parish audits; work with Archdiocesan and external Audit entities to complete audits and to implement recommendations
  • Serve as a Liaison with Archdiocesan offices on financial management and audit
  • Serve as primary parish contact with financial institutions
Administrative & Personnel: Direct and evaluate the operation of the parish to ensure that all activities, staff, and volunteers support the Mission of the Church and Parish, to include:
  • Participate in the development and implementation of parish personnel policies in collaboration with the pastor and Archdiocesan Human Resources.
  • Establish office coverage and core hours for staff to insure parishioner needs are met
  • Ensure proper maintenance and usage of the Ministry Platform(MP) census system.
  • Direct the maintenance and updating of Parish office equipment.
  • Assist the Pastor in establishing job descriptions, goals, and objectives for all staff.
  • Supervise business staff, facilities staff and IT staff. Effectively and timely handle any performance or other work-related concerns with staff. Keep the Pastor apprised of such concerns as needed.
  • Manage and evaluate all parish employee performance and conduct performance evaluations.
  • Manage employee compensation and benefits programs
  • Ensure that records of Pastoral Council, Finance Committee, Corporator, and similar meetings are maintained and readily available as needed.
  • Act as a liaison between the parish school.
Information Technology: Oversee the technology resources and ensure that they meet the current and future needs of the parish.
  • Oversee the updating and maintenance of parish and school technology
  • Monitor the website's technical platform to ensure that it is structured to support the needs of the parish.
  • Oversee the IT support structure, including copiers to ensure that all technology needs are met timely and adequately.
  • Monitor the compatibility, connectivity, and access to the network to ensure adequate availability and usage.
  • Oversee the Network Security protocols to ensure that the parish and school technology is adequately protected.
Facilities: Oversee the ongoing usage and maintenance of the parish's real and personal property to ensure its adequacy and availability for current and future parish ministry needs.
  • Collaborate with Facilities Manager and Pastor to manage major repairs or new construction; to implement goals, oversee upkeep, and monitor the parish budget regarding facilities and the campus.
  • Solicit and review bids with Facilities and IT staff on contracts for service and maintenance work to be performed at the parish and school.
  • Serve as a Staff representative to the Parish Facilities Committee.
  • Oversee the scheduling of all parish facilities to maximize utilization and control unnecessary expenses, while ensuring that third party usage is in accordance with AOB policy and insurance requirements.
  • Prepare, communicate, and administer security protocols for use of Parish facilities
  • Ensure full compliance with all Archdiocesan policies for the entire campus.
Other Tasks - As part of the parish leadership team the PDO may be asked at times to take on other responsibilities and tasks important to the mission of the parish. The PDQ will be expected to ensure the appropriate resources are in place to satisfactorily complete these responsibilities and tasks, while overseeing each activity.

Position Qualifications:
  • BS/BA in a Business or Management Related Field
  • Five to ten years of relevant experience as a manager or supervisor
  • Know and support the mission of the Catholic Church
  • Practicing Catholic, able to fully participate in the sacramental life of the Church, preferred
  • Skills and knowledge of accounting principles and practices
  • Ability to perform basic financial and trending analysis
  • Facilities management experience
  • Supervisory experience
  • Experience in strategic planning
  • Understanding of and ability to support the operation and mission of the Parish
  • Ability and experience in effectively leading a team and supervising staff.
  • Strong interpersonal and analytical skills
  • Strong written and oral skills; ability to deliver clear presentations to different constituencies.
  • Proficiency in Microsoft Excel, as well as other Microsoft Office Products.
  • Working knowledge of QuickBooks.

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