Elementary School Secretary

Job Summary

QUALIFICATIONS:
EDUCATION/EXPERIENCE
•High School Diploma is required, Associate's degree is preferred;
•Minimum of three (3) years of broad and varied clerical experience;
•Equivalent years of experience working in a clerical position in a public school setting is preferred;
•Successful experience demonstrating tact, courtesy, positive attitude, and maintaining cooperative relationships with those contacted during work;
•Possession of current/valid First Aid and CPR certification;
•Spanish preferred.

OVERVIEW:
Under general supervision, provide secretarial and administrative support to the Elementary School Principal and site by performing a wide variety of responsible clerical duties and work assignments.

RESPONSIBILITIES:
•Provide clerical and administrative support to the Principal, teachers, PTA, etc.;
•Prepare materials used at sites, such as rosters, bulletins, letters, schedules, and certificates for activities that happen at schools;
•Manage mail, site postings and notifications, marque, etc.;
•Provide front office reception and assistance to parents/families, students, and the general public;
•Report necessary school-wide enrollment data to Registration Services;
•Assist in the administration of federal testing as assigned (CAASPP) which may include training administrators and proctors, scheduling testing, and determining test administrators for students with accommodations;
•Prepare labor vouchers, monthly absence reports, stores and purchase orders, maintenance requisitions, and management of site budget;
•Order, distribute, and inventory instructional materials including textbooks, office, and classroom supplies, teaching aides, and Physical Education equipment;
•Reconcile site funds, petty cash, deposits for field trips, after-school activities, camps, etc.;
•Maintain medical records and update all medication and medical paperwork, distribute to appropriate staff;
•Dispense prescribed medication to students

Requirements / Qualifications

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