Human Resources Assistant

2 days ago

Westbury, United States PL Developments Full time

PL Developments, also known as PLD, is a leading manufacturer, packager, and distributor of over-the-counter (OTC) pharmaceutical products and consumer healthcare goods.

SUMMARY:

We are seeking a highly organized and detail-oriented bilingual (English/Spanish) Assistant to join our Human Resources team. The ideal candidate will have administrative experience, preferably within HR, and be proficient in MS Office applications. In this role, you will be responsible for managing a variety of front-line HR functions, including telephone operations, mail coordination, and office supply management, while providing key support to HR team members on various tasks and projects. Strong communication skills, attention to detail, and the ability to handle confidential information with discretion are essential for success in this role. This is an excellent opportunity for a proactive individual who thrives in a fast-paced environment and enjoys supporting HR operations.

Work Schedule: Monday - Friday 8am-5pm

JOB QUALIFICATIONS:

  • Successful completion of high school or equivalent educational background.
  • Bilingual proficiency in English and Spanish is mandatory.
  • One to two years of administrative experience, with a preference for HR-related roles.
  • Proficiency in MS Office applications.
  • Demonstrated strong organizational skills.
  • High level of accuracy and attention to detail.
  • Excellent verbal and written communication skills.
  • Proficient in typing and computer applications.
  • Ability to thrive in a fast-paced work environment.
  • Possesses a friendly yet professional demeanor.
  • Capable of handling sensitive and confidential information with discretion.
POSITION RESPONSIBILITIES:
  • Telephone Operations: Handle incoming calls and direct them to the appropriate departments within the company's main business line.
  • The primary point of contact for all foot traffic and frontline HR inquiries from employees, effectively directing inquiries to the appropriate HR personnel or department.
  • Provide comprehensive administrative assistance to all members of the HR team, encompassing various tasks and projects as needed.
  • Mail Coordination: Prepare and dispatch registered mail and FedEx shipments as required.
  • Office Supplies Management: Take charge of ordering and maintaining office supplies specific to the HR department.
  • Employee File Oversight: Regularly update and maintain electronic files for all employees.
  • Access Card Database Maintenance: Oversee the maintenance and accuracy of the access card database. (Employees ID/ Badge access)
  • Employee Photo Database Management: Manage and update the database containing employee photos.
  • Signature Card Administration: Take responsibility for updating and maintaining signature cards.
  • New Hire orientation preparation.
  • Ensure the timely and accurate maintenance of HR bulletin boards.
  • HR Forms Oversight: Manage and update HR forms, including making copies when necessary.
  • Excel Spreadsheet Management: Regularly update and maintain the Excel Spreadsheet of Locker Assignments.
  • Company Events Assistance: Assist in the preparation and execution of company events as required.
  • Administration of Employee Restrictions: Supporting the management of employee accommodation and/or restrictions using an Excel spreadsheet.
  • Responsible for the review of pre-employment background screening invoices.
PHYSICAL REQUIREMENTS:
  • Occasionally lift and/or move up to 25 pounds.
  • Ability to sit for extended periods throughout the workday.
  • Capable of performing tasks that require manual dexterity and attention to detail in a fast-paced environment.


BENEFITS:PLD is a proud equal opportunity employer offering many corporate benefits, including:

•Medical and Dental Benefits

•401K with employer match

•Group Life Insurance

•Flex Spending Accounts

•Paid Time Off and Paid Holidays

•Tuition Assistance

•Corporate Discount Program

•Opportunities to Flourish Within the Company

Salary Range: $20- $23/hr.

#HP1

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