Document Control

3 weeks ago

West Chester, United States PrideStaff Full time
Document Control & Training Specialist

This is a Direct Hire opportunity with a local food production company. They are looking for someone willing to roll up their sleeves to support their team members and those that they manage. PrideStaff has partnered with this company to assist our partner in finding a quality candidate to fill their opening.

Benefits to you
Located in West Chester, OH, this position is not far from I-75 and I-275 to provide convenient access. Our client offers full medical, dental, vision, life insurances as well as Flexible PTO and stock options. Our client offers a fast-paced with high growth potential environments in an employee-owned company.

What is the job in a Nutshell?
The Document Control Specialist is responsible for ensuring accuracy, completeness, and timely maintenance of quality documentation within the organization focused on food manufacturing.
In this position, you will play a critical role in maintaining compliance with regulatory standards and facilitating efficient document control processes. This position requires strong attention to detail, exceptional organizational skills, and thorough understanding of quality management systems.

Ideal Candidate Wish List
  • Prior experience in document administration in a highly regulated industry like pharmaceuticals, medical records, medical devices or manufacturing
  • Strong understanding of quality management systems, document controls, and regulatory compliance (ISO Standards, FDA Regulations)
  • Able to read complex documents and write/proofread technical documents
  • Experience working with FDA, 21 CFR part 11 preferred
  • Able to handle sensitive confidential situations and materials
Day to Day Job Duties
  • Prolonged periods sitting at a desk and working on a computer.
  • Establish and maintain effective document control processes to ensure the accurate and controlled distribution of quality and regulated documentation, including policies, procedures, work instructions, specifications, and templates.
  • Responsible for the execution of all change management requests and follow through to project completion.
  • Review and evaluate quality documentation for accuracy, consistency, and compliance with established standards and regulations.
  • Collaborate with subject matter experts to make necessary revisions and improvements to documents.
  • Establish and maintain a centralized system for storage, retrieval, and archiving of quality documents.
  • Manage the approved training program.
  • Oversee the training management system to ensure training is provided in a timely manner through the employee onboarding and/or document revision processes.
  • Ensure document version control and maintain an audit trail of changes.
  • Facilitate training programs and workshops to promote awareness and understanding of change management requirements among employees.
  • Communicate updates and changes in documentation to relevant stakeholders.
  • Conduct regular audits and inspections, in partnership with the quality manager and quality assurance team, to ensure compliance with internal quality standards and relevant regulatory
    requirements. Address non-compliance issues and recommend corrective actions.
  • Identify opportunities for process improvement and participate in the development and implementation of initiatives to enhance the efficiency and effectiveness of document control
    processes.

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