Medical Staff Department Assistant II

2 months ago

Portland, United States Shriners Children's Full time

Company Overview:

Job Overview:

Shriners Childrens is a family that respects, supports, and values each other. We are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience defines us as leaders in pediatric specialty care for our children and their families.

Shriners Childrens Portland is seeking a part-time Medical Staff Department Assistant to join our team The Medical Staff Services team supports the medical education, Continuing Medical Education (CME) and quality & credentialing programs in addition to providing administrative support to the members of the Medical Staff team.

Responsibilities:
  • Provides administrative support to Medical Staff including, but not limited to, maintenance of Curriculum Vitaes, CME Tracking, and general administrative functions.
  • Schedule meetings attended by Medical Staff members.
  • Supports the Medical Education program by ensuring trainee (student/resident) are on-boarded efficiently.
  • Processes Medical Staff educational travel and time off requests.
  • Prepares expense reimbursement and check requests.
  • Organize and order department supplies.
  • Data entry and collection in support of the Medical Staff Ongoing and Focused practitioner evaluation processes.
  • Supports CME activities including visiting professorships, grand rounds, journal club and others as assigned.
  • Development of conference program and materials, registration, CME credit application, logistical arrangements (catering, facility reservations, etc.). Coordinates visiting professor travel and reimbursement.
  • General office support including; phones, scanning, faxing, mail distribution and daily communication board updates.
Qualifications:
  • High School Diploma
  • 2 years of administrative support experience is required
  • Administrative experience in a hospital, healthcare setting, or physicians office is strongly preferred
  • Demonstrates proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook), and Adobe Acrobat
  • Demonstrates strong attention to detail and organization skills
  • Excellent interpersonal and communication skills
  • Demonstrates excellent customer service skills, the ability to build rapport, and effective relationship building skills
  • Demonstrates strong time management skills and the ability to prioritize
  • Demonstrates teamwork and flexibility to assist others when needed
  • Strong analytical and creative abilities preferred
  • Medical terminology/knowledge preferred

Other

COVID-19 Vaccination required.

Shriners Childrens offers a competitive salary and benefit package, including continuing education and professional development opportunities. Other considerations include:

  • Medical
  • Dental
  • Vision
  • Paid leave
  • Retirement savings
  • Tuition reimbursement
  • Short-term and long-term disability
  • Life insurance
  • Flexible Spending Accounts (FSA)
  • Health Spending Accounts (HSA)
  • Voluntary Benefits
  • Employee Assistance Program (EAP)

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