PEIMS Data Analyst

Dates Employed:

226

Pay Grade:

Paraprofessional level 5

Primary Purpose:

To provide assistance and maintain Public Education Information Management System (PEIMS) electronic data for the district. Ensures accurate data reporting from the district to the Texas Education Agency’s PEIMS database for attendance, enrollment, withdrawals, special programs, discipline, grades, student demographics, staff demographics, and the district budget. This is a hands-on position and will be directly involved with the administration, management, maintenance, training, and troubleshooting of all student information system applications.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of PET/PEIMS PID error resolution Proficient typing, file maintenance and 10-key skills Strong working knowledge of COGNOS Report Writer, Microsoft PowerPoint, Word, Excel, and other software to create reports, spreadsheets, databases, and documents Experience following state regulations and guidelines in a professional environment Strong organizational, communication, and interpersonal skills Ability to prepare and deliver presentations and/or trainings Ability to manage multiple projects simultaneously along with demands involving competing priorities, all while making timely decisions Ability to work with minimal supervision and meet established deadlines

Special Knowledge/Skills:

Knowledge of PET/PEIMS PID error resolution Proficient typing, file maintenance and 10-key skills Strong working knowledge of COGNOS Report Writer, Microsoft PowerPoint, Word, Excel, and other software to create reports, spreadsheets, databases, and documents Experience following state regulations and guidelines in a professional environment Strong organizational, communication, and interpersonal skills Ability to prepare and deliver presentations and/or trainings Ability to manage multiple projects simultaneously along with demands involving competing priorities, all while making timely decisions

Experience: Three or more years of data entry experience in a public-school environment preferred

Major Responsibilities and Duties:

1. Verify all PEIMS reporting data for the district in the SMS (Student Management System) is collected and entered according to the guidelines of the PEIMS Data Standards and Student Attendance Accounting Handbook. 2. Provide clerical support to PEIMS Coordinator. 3. Assist PEIMS Coordinator on a daily basis with PEIMS Data files into TSDS (Texas Student Data System) and other business software to build, upload, verify, and export and validate to review data. 4. Investigate, report, and correct PID errors for district during all PEIMS and PET submissions. 5. Develop and compile reports to analyze district PEIMS data for errors. Work with PEIMS Specialists to ensure corrections are made in a timely manner. Verify and enter corrections to data in the SMS. 6. Investigate and correct duplicate enrollment errors for district PEIMS and PET submissions. 7. Investigate, report, and correct fatal errors, special warnings, and warnings for district during all PEIMS submissions. 8. Distribute reports to campus personnel as necessary 9. Assist PEIMS Specialists to generate Student Attendance Data to build reports used for attendance audits 10. Conduct attendance audits with PEIMS Specialists by reviewing campus attendance data with campus administrator/personnel every 6 weeks. 11. Conduct Leaver Audits with PEIMS Specialists by reviewing withdrawal data with campus administrator/personnel once in the Fall and once in the Spring. 12. Provide assistance when other districts ask questions for the areas of PEIMS, demographics, enrollment, withdrawal, attendance, discipline, and special programs. 13. Compile, maintain, and file all physical and computerized reports, records, and other documents required for PEIMS audit information. 14. Attend all TEA/ESC PEIMS training sessions and distribute information to appropriate campus personnel. 15. Remain up to date with PEIMS rules and regulations and disseminate any changes as they arise to campus personnel. 16. Be able to attend campuses frequently for audits and to assist campus personnel when needed. Must thoroughly document visits to PEIMS Coordinator. 17. Act as Backup support to PEIMS Specialists 18. Act as backup support for entering and withdrawing students at campuses when necessary. 19. Act as backup support to District trainer for TREX, Attendance, Enrollment, Withdrawals, Discipline and Membership. 20. Assist District trainer to modify training packets used to train personnel on PEIMS procedures and coding as needed. May include handouts, manuals and checklists. 21. Participate in ongoing professional development activities such as conferences and workshops. 22. Ensure data/record retention in accordance with state standards for PEIMS. 23. Maintain confidentiality at all times. 24. All other duties as assigned by the PEIMS Coordinator

Supervisory Responsibilities: None

Equipment Used:

Personal computer, printer, calculator, copier, fax machine and telephone.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors: Repetitive hand motions; prolonged use of computer and continuous sitting. Works with frequent interruptions and maintains emotional control under stress

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